General Information
| Payroll Title | ACAD ADVISOR 1 | Title Code | 004342 | Grade/Step | 07 | Working Title | Academic Advisor |
|---|---|---|---|---|---|---|---|
| Department Name | Psychology Dept | Supervisor | Fewkes, Dianne | Department Head | B Stanley |
Special Requirements and Conditions
| Critical Position |
Level of Supervision Received
| General Supervision |
Items Used
Position Purpose
| Under the direction of the Student Academic Affairs office and under general department supervision, the position provides fundamental academic advising to undergraduate majors in Psychology, Neuroscience, and Psychology/Law and Society. Under closer supervision, uses principles of developmental academic advising and knowledge of teaching and learning theory to promote academic, career and life goals in an effort to support student retention, timeliness to degree, academic success, as well as intellectual and personal development. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Academic Advising | 80 |
| 1. Discuss, clarify and provide fundamental advice to potential & enrolled students in the areas of education, career and life goals and develop meaningful educational plans in consideration of individual personal, social and academic issues. a. Identify advising needs of prospective and continuing students and independently respond to requests for information from the student and their parents. b. Provide orientation and initial academic advising and program planning for all new students in the major and in joint and cooperative majors/minors. c. Interpret and clarify policies and procedures and provide recommendations based on individual circumstances. d. Act as liaison between students and faculty advisors, ensuring necessary appointments are scheduled and the faculty advisor's recommendations are transmitted. e. Reinforce student self-direction and self-sufficiency. f. Make appropriate referrals to student support services across campus, informing students of educational, institutional, and community resources and services (e.g., internship, study abroad, honors, research opportunities, etc.). g. Discuss evaluations of transfer credit with students and provide information for articulation agreements. h. Advise students desiring to enter a major in the Psychology department. i. Identify students with outstanding academic records and make recommendations for campus and departmental awards and fellowships. 2. Monitor student success and initiate appropriate educational plan changes, including referral to campus student a. Monitor and inform students of their academic progress; recommending and facilitating procedures to remove deficiencies; provide guidance to students seeking exceptions to policies; monitor progress of students on probation or subject to dismissal; and approve student course enrollments. Advise students on academic probation and prepare necessary paperwork to disqualify students from the major. b. Use available technological tools to assess students academic advising needs and to implement appropriate programming. c. Develop programming specific to student's needs from the first-year through graduation. d. Ensure completion of preliminary and final formal degree checks, including completeness, accuracy and appropriate approvals where necessary. e. Ensure an accurate list of degree candidates is created and maintained, while monitoring their progress to assure completion of all requirements and paperwork. f. Review enrollment change forms, petitions, major changes and other required student, department and college forms. 3. Attend pre-service and in-service training sessions and pursue ongoing professional development. 4. Attend student affairs meetings conducted by campus departments. 5. Outreach Activities a. Participate in campus events such as Preview Day, Orientation, Welcome Week, Discover UCR, etc., for the Psychology Department. b. Act as liaison with the Career Services Center for student summer jobs and placement. Serve as department focal point for all campus and off-campus inquires regarding undergraduate affairs. c. Update recruitment materials incorporating programmatic changes. |
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| Academic Advising Support Functions | 20 |
| 1. Develop student data/profiles using Data Warehouse and other tools as available 2. Maintain record of advising contacts in SIS+ 3. Update student records in SIS+ to ensure accuracy. 4. Prepare information and analytical reports for administrators and/or program chairs. 5. Ensure all relevant student documents are completed. 6. Assist in scheduling of annual and quarterly teaching schedules 7. Performs other duties as assigned |
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Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree or equivalent combination of education and academic advising or related experience; and knowledge and abilities essential to the successful performance of the duitie assigned to the position. | |
| 2 | |
| Experience working with students in a university setting | |
| 3 | |
| Articulation skills to listen and advise/counsel diverse personalities using sound and mature judgment. | |
| 4 | |
| Ability to work independently and follow through on assignments with minimal direction in a busy environment with multiple interruptions without losing composure; sensitive to students' needs and concerns | |
| 5 | |
| Good interpersonal skills to communicate with and listen actively to Deans, faculty, staff, students, and the public. Ability to interact successfully with individuals from diverse backgrounds using diplomacy and tact. Ability to maintain strict confidentiality of information being processed or viewed. | |
| 6 | |
| Excellent writing skills necessary for drafting official department letters, reports, etc. and mathematical skills sufficient to calculate ratios and percentages (e.g., GPAs).
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| 7 | |
| Ability to identify problems and make recommendations regarding working policies and procedures and to organize and prioritize to meet changing and fixed deadlines | |
| 8 | |
| Advanced computer knowledge with the ability to understand and learn new applications | |
| 9 | |
| Demonstrated knowledge of student records systems | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree and academic advising experience | |
| 2 | |
| Thorough knowledge of University policies and procedures, department policies, and Academic Senate policies as related to student academic affairs, admissions, and course structuring. | |
| 3 | |
| Ability to extract, compile, analyze, and present pertinent data effectively. | |
| 4 | |
| Demonstrated experience with UCR's online Student Information System (SIS+) | |
| Posted Position Purpose |
|---|
| Under the direction of the Student Academic Affairs office and under general department supervision, the position provides fundamental academic advising to undergraduate majors in Psychology, Neuroscience, and Psychology/Law and Society. Under closer supervision, uses principles of developmental academic advising and knowledge of teaching and learning theory to promote academic, career and life goals in an effort to support student retention, timeliness to degree, academic success, as well as intellectual and personal development. |
| Posted Minimum Requirements |
| Bachelor's degree or equivalent combination of education and academic advising or related experience; and knowledge and abilities essential to the successful performance of the duitie assigned to the position.
Experience working with students in a university setting Articulation skills to listen and advise/counsel diverse personalities using sound and mature judgment. Ability to work independently and follow through on assignments with minimal direction in a busy environment with multiple interruptions without losing composure; sensitive to students' needs and concerns Good interpersonal skills to communicate with and listen actively to Deans, faculty, staff, students, and the public. Ability to interact successfully with individuals from diverse backgrounds using diplomacy and tact. Ability to maintain strict confidentiality of information being processed or viewed. Excellent writing skills necessary for drafting official department letters, reports, etc. and mathematical skills sufficient to calculate ratios and percentages (e.g., GPAs). Ability to identify problems and make recommendations regarding working policies and procedures and to organize and prioritize to meet changing and fixed deadlines Advanced computer knowledge with the ability to understand and learn new applications Demonstrated knowledge of student records systems |
| Posted Preferred Qualifications |
| Bachelor's degree and academic advising experience
Thorough knowledge of University policies and procedures, department policies, and Academic Senate policies as related to student academic affairs, admissions, and course structuring. Ability to extract, compile, analyze, and present pertinent data effectively. Demonstrated experience with UCR's online Student Information System (SIS+) |