General Information
| Payroll Title | STDT AFFAIRS OFCR 3 SUPV | Title Code | 004356 | Grade/Step | 08 | Working Title | Director, UCR Health Professions Advising Center |
|---|---|---|---|---|---|---|---|
| Department Name | SOM Student Affairs Dept | Supervisor | Neal L Schiller | Department Head | Glenn R Olds |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 4353 | STDT AFFAIRS OFCR 2 | 2 |
| 4740 | STDT INTERN | 2 |
| 4922 | STDT 1 | 20 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Travel |
| Travel Outside of Normal Business Hours |
Level of Supervision Received
| General Direction |
Items Used
| Desktop computer and related software. General office machines including photocopier, fax, calculator, etc. |
Position Purpose
| The Health Professions Advising Center provides information, advising, and support for students who aspire to graduate/professional programs in the health professions and wish to enhance their academic and extracurricular preparation. Professional staff and peer mentors are available to guide students as they plan their pre-health professions course work, health related experiences, service work, and research in preparation for applying to programs. The director of the UCR Health Professions Advising Center (HPAC) provides vision and direction for health professions advising at UCR and is responsible for the management and supervision of this Center serving approximately 5,000 students annually through workshops, pre-health peer mentors, guest speaker programs, and other events and activities that support pre-health professions students. The director also oversees individual health professions advising of over 1,000 students annually, including oversight and on-going implementation of the interactive health professions advising electronic portfolio system AdviseStream. The HPAC director develops and manages program budgets in consultation with the Senior Associate Dean of Student Affairs in the UCR School of Medicine and supervises two staff (health professions advisor and advisor/coordinator), two interns, and 35-40 undergraduate students selected to be peer mentors. The director is responsible for evaluating program effectiveness for continuous improvement and serves as a recognized campus resource for health professions advising. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Student Advising | 35 |
| Advise and mentor pre-health students using a holistic approach and development model Guide students through professional school application process: developing a personal essay, asking for letters of recommendation, secondaries, interviews, etc. Refer students to appropriate campus resources including Career Center, Financial Aid, and Academic Resource Center Write letters of recommendation for select students applying to health professions programs, summer programs, and scholarship opportunities |
|
| Program Development | 25 |
| Provide leadership and vision for the Health Professions Advising Center serving 5,000 students considering careers in the health professions Develop a balance of professional staff advising, peer mentors, and workshops and other presentations to inform a large population of undergraduate students of admissions requirements for health professions programs and preparation to become a competitive applicant Identify and implement effective strategies to inform students about health professions opportunities, general academic and extracurricular preparation, admissions tests, and application processes for health professions schools Monitor office traffic and student participation in professional staff advising, workshops, peer mentor program and other HPAC services; oversee creation of quarterly and annual reports Evaluate program effectiveness to understand the program's impact on student success and development Develop collaborations and initiate regular meetings with university partners, including colleges, academic departments, and student services departments to support student development and success Serve as a recognized resource for advising pre-health professions students to campus departments and to student organizations Meet with colleagues from other UC campuses, institutions, and professional organizations and stay abreast of best practices and literature in order to continuously improve and apply best practices to the Health Professions Advising Center |
|
| Program Management | 25 |
| Develop workshops series on preparing to become a competitive applicant, professional school applications, interviewing skills, personal statements, summer programs, and internship opportunities and other relevant topics for pre-health students Invite guest speakers and health professionals to discuss a wide range of topics including leadership, public health, ethics, etc. Oversee ongoing development and implementation of AdviseStream, an interactive health professions advising electronic portfolio system Partner with appropriate campus programs (Transfer Center, University Honors Program, Learning Center, Medical Scholars Program, Post-baccalaureate Premedical Program, etc.) to ensure that students from diverse and socioeconomically disadvantaged backgrounds are actively participating in the Health Professions Advising Center Develop promotional materials (brochures, newsletters, listserv announcement) and oversee website development and maintenance Create and provide presentations for new and prospective students at orientations, and other outreach and recruitment events Represent UCR and the SOM at health professions conferences Write regular reports on the goals, objectives and outcomes of the Health Professions Advising Center In consultation with the Senior Associate Dean, evaluate program effectiveness on an on-going basis using appropriate assessment tools Oversee the maintenance of databases/spreadsheets monitoring usage patterns, professional school applications, acceptances, etc. Collaborate with the SOM IT Technology and Communications to support the technology, communication, and database needs of the Health Professions Advising Center Oversee collection and interpretation of statistical data on UCR students applying to health professions schools using data from AMCAS, PharmCAS, SOPHAS, etc. and provide information to appropriate campus committees, deans, faculty, staff, and student organizations Develop and manage program budgets and establish budget priorities in consultation with the Senior Associate Dean Ensure proper fiscal controls are established and maintained, and manage funds in compliance with campus, SOM, and program goals and objectives |
|
| Supervision | 10 |
| Supervise and evaluate performance of staff Recruit, hire, develop, motivate, promote, and monitor professional growth and staff development Ensure compliance with university personnel policies, procedures, guidelines, and regulations Oversee the recruitment, training, and supervision of 35-40 student volunteer peer mentors |
|
| Other | 5 |
| Other duties as assigned | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| 1. B.A./B.S. degree and a minimum of five years progressive experience in a related field 2. Minimum three years health professions advising experience 3. Demonstrated experience with student academic program administration in a research university setting 4. Demonstrated experience with the admissions process for professional schools (e.g., medical, veterinary, pharmacy, dental, etc.) and knowledge of health professions centralized application services 5. Demonstrated ability to apply knowledge of student development, student academic support, and academic and curriculum requirements to help students achieve academic success 6. Demonstrated skill in preparing comprehensive and in-depth analysis of complex, sensitive, and multi-faceted issues, particularly under tight time constraints 7. Demonstrated skill to write reports on program performance using data generated by program evaluations and/or software applications 8. Demonstrated skill to write professional analytical and narrative reports on program performance using data generated by program evaluations and/or software applications 9. Demonstrated expertise using software applications, such as Microsoft Office, Microsoft Word, Excel, and PowerPoint 10. Demonstrated skill to independently compose letters, memos, reports, and other written communication materials for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. 11. Excellent communication skills (both oral and written) to effectively and professionally communicate using tact and diplomacy with internal and external campus community 12. Demonstrated skill in making oral and written presentations through various media formats to multiple audiences (students, faculty, staff, public audiences) 13. Demonstrated ability to interact effectively with students from diverse cultural, ethnic, economic and educational backgrounds, exercising patience, diplomacy, and flexibility 14. Demonstrated skill in establishing and maintaining cooperative working relationships with academic and student services partners 15. Ability to maintain confidentiality at all times 16. Knowledge of FERPA regulations and restrictions 17. Demonstrated effective leadership and supervisory skills, including recruiting, hiring, training, developing, supervising, and evaluating the performance of a diverse staff. 18. Hired candidate must successfully complete a background check through the Department of Justice. |
|
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
|
1. Education and/or experience equivalent to a Master's Degree in a related field 2. Demonstrated experience working with at-risk students and developing programs to improve their academic success 3. Five years of experience in health professions advising 4. Demonstrated experience with UC policies and procedures and with UC web-based Student Academic Advising System (SAAS) 5. Knowledge of UC policies and procedures governing student academic services and academic affairs administration 6. Familiarity with pre-health professional organizations (e.g. NAAHP, NACADA etc.) |
|
| Posted Position Purpose |
|---|
| The Health Professions Advising Center provides information, advising, and support for students who aspire to graduate/professional programs in the health professions and wish to enhance their academic and extracurricular preparation. Professional staff and peer mentors are available to guide students as they plan their pre-health professions course work, health related experiences, service work, and research in preparation for applying to programs.
The director of the UCR Health Professions Advising Center (HPAC) provides vision and direction for health professions advising at UCR and is responsible for the management and supervision of this Center serving approximately 5,000 students annually through workshops, pre-health peer mentors, guest speaker programs, and other events and activities that support pre-health professions students. The director also oversees individual health professions advising of over 1,000 students annually, including oversight and on-going implementation of the interactive health professions advising electronic portfolio system AdviseStream.
The HPAC director develops and manages program budgets in consultation with the Senior Associate Dean of Student Affairs in the UCR School of Medicine and supervises two staff (health professions advisor and advisor/coordinator), two interns, and 35-40 undergraduate students selected to be peer mentors. The director is responsible for evaluating program effectiveness for continuous improvement and serves as a recognized campus resource for health professions advising. |
| Posted Minimum Requirements |
| 1. B.A./B.S. degree and a minimum of five years progressive experience in a related field 2. Minimum three years health professions advising experience 3. Demonstrated experience with student academic program administration in a research university setting 4. Demonstrated experience with the admissions process for professional schools (e.g., medical, veterinary, pharmacy, dental, etc.) and knowledge of health professions centralized application services 5. Demonstrated ability to apply knowledge of student development, student academic support, and academic and curriculum requirements to help students achieve academic success 6. Demonstrated skill in preparing comprehensive and in-depth analysis of complex, sensitive, and multi-faceted issues, particularly under tight time constraints 7. Demonstrated skill to write reports on program performance using data generated by program evaluations and/or software applications 8. Demonstrated skill to write professional analytical and narrative reports on program performance using data generated by program evaluations and/or software applications 9. Demonstrated expertise using software applications, such as Microsoft Office, Microsoft Word, Excel, and PowerPoint 10. Demonstrated skill to independently compose letters, memos, reports, and other written communication materials for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. 11. Excellent communication skills (both oral and written) to effectively and professionally communicate using tact and diplomacy with internal and external campus community 12. Demonstrated skill in making oral and written presentations through various media formats to multiple audiences (students, faculty, staff, public audiences) 13. Demonstrated ability to interact effectively with students from diverse cultural, ethnic, economic and educational backgrounds, exercising patience, diplomacy, and flexibility 14. Demonstrated skill in establishing and maintaining cooperative working relationships with academic and student services partners 15. Ability to maintain confidentiality at all times 16. Knowledge of FERPA regulations and restrictions 17. Demonstrated effective leadership and supervisory skills, including recruiting, hiring, training, developing, supervising, and evaluating the performance of a diverse staff. 18. Hired candidate must successfully complete a background check through the Department of Justice. |
| Posted Preferred Qualifications |
| 1. Education and/or experience equivalent to a Master's Degree in a related field 2. Demonstrated experience working with at-risk students and developing programs to improve their academic success 3. Five years of experience in health professions advising 4. Demonstrated experience with UC policies and procedures and with UC web-based Student Academic Advising System (SAAS) 5. Knowledge of UC policies and procedures governing student academic services and academic affairs administration 6. Familiarity with pre-health professional organizations (e.g. NAAHP, NACADA etc.) |