General Information
| Payroll Title | STDT AFFAIRS OFCR 3 EX | Title Code | 007965 | Grade/Step | 08 | Working Title | Coordinator of Orientation and First Year Programs |
|---|---|---|---|---|---|---|---|
| Department Name | Student Life | Supervisor | Whitehead, Ellen R | Department Head | Whitehead, Ellen R |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 4354 | STDT AFFAIRS OFCR 1 | 1 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Overtime |
| Travel |
| Travel Outside of Normal Business Hours |
| Other (description) |
|---|
| May be required to work evenings and weekends |
Level of Supervision Received
| General Direction |
Items Used
| PC, Copier, Fax and other office equipment |
Position Purpose
| The Coordinator of Orientation and First Year Programs will provide direction, guidance, and support to the Highlander Orientation for freshmen, First Year Programs, and Commuter Programs in the Student Life Office. The Coordinator will further provide active support to large scale-campus wide events coordinated through the Student Life Office. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Program Management | 50 |
| Highlander Orientation Program: In collaboration the Director of Student Life and colleagues across the University, plan, direct, implement and evaluate campus-wide new student orientation programs is to assist 3800 new students and their families transition to UCR. 1) Research, design, market, and assist with execution of an annual program that meets the needs of UCR's diverse first-year students. 2) Develop collegial relationships with various campus partners to help implement the Highlander Orientation Program. 3) Coordinate logistical functions including facility scheduling through Academic Scheduling, Highlander Union Building and departmental space (as needed), Physical Plant and Multi-Media requests. 4) Participate in monthly Orientation workgroup meetings, including presenting information, problem-solving and serving as a liaison to campus partners. 5) Oversee the online registration tool and administrative site that the students, families, and campus partners use. Work closely with VCSA Technology Services or other vendor to implement on-going enhances and modifications. 6) Coordinate and implement a comprehensive assessment plan of the Orientation program. 7) Ensure compliance with university policies and regulations, including FERPA 8) Coordinate the updating and printing of Orientation marketing and promotion materials required to promote the program, including, but not limited to, the Student, Family and Spanish Language mailer, Confirmation Cards, Guide to UCR, Student and Family folders and their contents. First Year Programs: 1) Provide overall guidance and direction for the Frist Year Programs offered in the Student Life Office. 2) Support the Student Affairs Officer that directly oversees the First Year Programs. Commuter Programs: 1) Provide overall guidance and direction for the Commuter Programs offered in the Student Life Office. |
|
| Budget and Fiscal Management | 20 |
| 1) Manage departmental operating budget of approximately $1,000,000 involving multiple fund sources and types of funds. 2) Work closely with Director of Student Life and Orientation and First Year Programs team, to establish budget priorities that are consistent with campus, divisional, and departmental goals and objectives. 3) Ensure that proper fiscal controls are established and maintained, and manage funds in compliance with campus, divisional, departmental and program goals and objectives. |
|
| Human Resource Management | 20 |
| 1) Recruit, select, train, supervise and provide active mentorship to Student Affairs Officers, Graduate Interns, and student employees. 2) Foster a collegial atmosphere among the Orientation and First Year programs team, the Student Life staff and between the staff and various other campus departments and constituents. 3) Develop and communicate performance and evaluation standards for staff. 4) Ensure compliance with university personnel policies and regulations. 5) Coordinate professional development opportunities for all Student Life staff members. |
|
| Student Life and Campus Life Initiatives | 10 |
| 1) Assist with planning and implementation of campus life and departmental events and activities, such as Block Party, Highlander Welcome, Homecoming, and other events as deemed necessary. 2) Assist with staffing of campus life and departmental events as deemed necessary. 3) Coordinate and implement department resources and services as needed. |
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Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree in a related field and significant experience as a professional or advanced professional-level student affairs officer or equivalent; or an equivalent combination of college education and experience. | |
| 2 | |
| Experience in program and event management. | |
| 3 | |
| Skill in observing and evaluating the outcomes of a problem to identify the key issues or redirect efforts. | |
| 4 | |
| Demonstrated skill in expressing ideas clearly and convincingly. Conflict resolution and mediation. | |
| 5 | |
| Ability to maintain confidentiality at all times. | |
| 6 | |
| Skill in generating a number of different approaches to problems. | |
| 7 | |
| Ability to work energetically and well with college students. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Masters degree in a related field. | |
| 2 | |
| Experience working with Orientation and First Year Programs preferred. | |
| 3 | |
| Student Development - Working knowledge of student development theory and commitment to its implementation. | |
| 4 | |
| Knowledge of UC Policies and Procedures - Knowledge of the applicable UC policies and procedures governing areas related to the responsibilities of the job | |
| 5 | |
| Self-Management Skills - Skill in working independently and following through on assignments with minimal direction. | |
| 6 | |
| Advanced Writing Skills - Skill to independently compose letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. | |
| Posted Position Purpose |
|---|
| The UC Riverside Student Life Office is seeking a Coordinator of Orientation and First Year Programs to join a team of professionals that oversee numerous programs and services to assist the transition and retention of new students. Student Life Office is committed to providing an inclusive environment that attracts a workforce which mirrors the diversity of the campus and surrounding community. Within this exciting environment, rich with growth opportunities, you will have opportunities to develop student leader recruitment and training models for multiple programs, coordinate multiple services that support the diverse population of new students, and provide support to the student centered initiatives in Student Life. To learn more about the Student Life Office, Highlander Orientation, First Year Programs and Commuter Programs visit www.studentlife.ucr.edu |
| Posted Minimum Requirements |
| 1) Bachelor's degree in a related field and significant experience as a professional or advanced professional-level student affairs officer or equivalent; or an equivalent combination of college education and experience. 2) Experience in program and event management. 3) Skill in observing and evaluating the outcomes of a problem to identify the key issues or redirect efforts. 4) Demonstrated skill in expressing ideas clearly and convincingly. Conflict resolution and mediation. 5) Ability to maintain confidentiality at all times. 6) Skill in generating a number of different approaches to problems. 7) Ability to work energetically and well with college students. |
| Posted Preferred Qualifications |
| 1) Masters degree in a related field. 2) Experience working with Orientation and First Year Programs preferred. 3) Student Development - Working knowledge of student development theory and commitment to its implementation. 4) Knowledge of UC Policies and Procedures - Knowledge of the applicable UC policies and procedures governing areas related to the responsibilities of the job 5) Self-Management Skills - Skill in working independently and following through on assignments with minimal direction. 6) Advanced Writing Skills - Skill to independently compose letters, memos, reports, and other written communication materials, for a variety of audiences, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills. |