General Information
| Payroll Title | DIR ASC | Title Code | 000256 | Grade/Step | 1 | Working Title | Senior Director Capital Projects for Housing, Dining, and Residential Services |
|---|---|---|---|---|---|---|---|
| Department Name | INACTIVE Housing Srvcs. Admin | Supervisor | Susan Marshburn | Department Head | Andrew S Plumley |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 7237 | ANL 4 | 1 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Public Driving Record |
| Overtime |
| Other (provide description - max. 300 characters) |
| Other (description) |
|---|
| Construction Site Visits required |
Level of Supervision Received
| General Direction |
Items Used
| Computers, printers, plothers, hand-held walki-talki radios. Operates motor vehicle. |
Position Purpose
| Under the general direction of the Executive Director of Housing Services, the Senior Director of Capital Projects for Housing, Dining & Residential Services (HDRS) is responsible for providing architectural, construction and project management, interior design services, support and assistance ensuring optimal physical conditions for all HDRS facilities. Housing, Dining & Residential Services consists of over 2.3M gross square feet and 250 acres of university property, providing: -Housing services to over 6,200 student residents in 3 residence halls, 5 apartment complexes and a family housing complex; -Dining services to residents and the entire campus out of 2 large residential restaurants, 12 retail venues, and 5 convenience stores; and -Programs, activities, and support to a diverse residential community. The Senior Director is responsible for all minor and major capital projects for new facilities and building renovations from programming to completion. Collaborates with The Office of Architects and Engineers and Capital Programs during design activities related to student housing and dining services for renovation projects, new construction and/or major alternations of existing buildings and facilities, major maintenance, contract administration and all project fund management. Supervises review of all design concepts to ensure compliance with specific programs within HDRS. Acts as liaison between HDRS and all administrative, architectural, and contractor committees involved in all phases of the design and construction process. Manages multiple projects and oversees the preparation of project budgets. Recommends action on all HDRS requested design changes, construction change orders and participates in on-site inspections before final acceptance of projects for HDRS. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Construction and Major Renovations | 35 |
| The Sr. Director for HDRS Capital Projects represents HDRS during concept, feasibility, program development, schematic design development, interior design, construction, and occupancy phases of every project within the HDRS Capital Program. For Minor Capital Projects, the Capital Projects Director is responsible to prepare the scopes, budgets, schedules and request project approvals. Once requests are approved, the Director oversees preparation of detailed scaled drawings and specifications for all assigned projects, including but not limited to furniture, fixtures, equipment for kitchens, offices, Residence Halls, Campus Apartments and other HDRS Facilities or Departments. Develops and maintains operational standards (i.e. locking systems, standard plumbing fixtures, CCTV equipment requirements, etc.) specifically for HDRS to inform architects and consultants regarding design standards. Monitors project progress, cost, and quality; resolves problems during any phase of each project. Attends all owner construction meetings and provides written updates and reports to the Executive Director of Housing Services. Communicates with project stakeholders within HDRS regarding projects, budgets, schedules, and construction impacts. Develops, prepares and manages project budgets, monitors and controls expenditures within the approved budget during the course of each project. Participates as the HDRS representative in on-site inspections before final acceptance of projects by the University. Coordinates with HDRS staff for participation in the operational and performance testing of all building systems for new construction projects. This includes but is not limited to: HVAC, electrical systems, health, fire, and safety systems, diagnostics, elevators, kitchen equipment, telecommunications, information technology and verifies that all systems are operational and in compliance. |
|
| Strategic Planning and Design Services | 35 |
| Manages and oversees the strategic planning process for all HDRS capital projects and renovations requiring Capital Programs approval with project budgets from $35,000 to $150 million and above. Acts as a liaison and coordinates between administrative committees, Office of Architects and Engineers, Capital Programs, Campus Fire Marshal, and all other participants in the design and construction process. Evaluates information and prepares reports for HDRS leadership with respect to new and revised concepts of building design, utilization, funding and construction. Ensures all applicable projects adhere to UC Policy, Green Building Policy, specifically the principles of energy efficiency in conjunction with HDRS Sustainability Policies; includes sustainability in planning, design, construction, financing, renewal, maintenance, operation, space management, facilities utilization, and decommission of facilities and infrastructure to the fullest extent possible. Maintains effective working relationships with all participants involved in the design and construction process, resolves problems, and other matters in question on the execution and progress of the design and construction work. Ensures proper coordination between consultants, Capital Programs, Office of Architects and Engineers and is responsible for developing and sustaining a long term working relationship with all University Departments having an impact on active and/or potential work for HDRS projects. Maintains planning documents as changes occur for the Strategic Plan for Student Housing, and the Dining Master Planning Study. The Sr. Director for HDRS Capital Projects is a member of the Project Management (PMT) and reviews proposals, interviews architects and consultants and participates in the selection of professional design staff. |
|
| Finance | 15 |
| Develops, prepares and manages project budgets and provides financial estimates to the Executive Director of Housing Services. Reviews cost estimates on all capital projects for accuracy and completion. Maintains project budgets in conjunctions with the Office of Architest and Engineers on all capital projects within HDRS. Monitors and controls expenditures within approved budgets throughout the course of each project. Monitors fiscal condition of assigned projects. Negotiates, monitors and analyzes all cost proposals for contracts on design. Monitors all related documentation and their effect on the projects' budget. | |
| Contract Administration | 10 |
| Stays informed and monitors code changes and legal developments related to construction. Defines scope of work, project budget, and manages design construction contracts with applicable contract laws for small projects with a budget typically less than $100,000. Works closely with the Office of Architects and Engineers, Physical Plant and Purchasing on contract awards. Review contractor's proposed construction schedule and enforce general conditions of the contracts design services within HDRS facilities in conjunction with the Office of Architects and Engineers. | |
| Asset and Space Management | 5 |
| Oversees the archiving and maintenance of all record drawings for HDRS. Conducts bi-annual space survey and reports data in the Facilities Mangement System (FMS) as needed. Provides new construction detail for inputting into the FMS. | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree with emphasis in Architecture, Engineering, Construction Management or related field with a minimum of eight (8) years of responsible planning and design, and project management, preferably with university, colleges, or school systems; or an equivalent combination of education and experience. | |
| 2 | |
| Leadership and managerial skills necessary to simultaneously represent HDRS with large professional teams working on unique and technically difficult projects in a complex administrative environment. | |
| 3 | |
| In depth, successful experience in project budgets for high density housing, food and beverage operations, and construction renovation. Knowledge of financial principles related to accounting; budget preparation; debt service and renewal and replacement. Demonstrated working knowledge of estimating project costs. Demonstrated ability to review and verify estimates provided by an outside cost consultant | |
| 4 | |
| Construction administration experience and skills to monitor contractor conformance to contract documents and applicable codes. Experience with design and construction contracts, contract law, public contracting code, and construction claims procedures. Ability to propose modifications to standard agreements consistent with UC Regent Policy. | |
| 5 | |
| Prior work experience and/or knowledge of Food and Beverage Safety and Kitchen equipment standards, standards for commercial kitchens and general dining facilities. | |
| 6 | |
| Demonstrated working knowledge of California Code of Regulations, Title 19 State Fire Marshal Regulations and Title 24 California Building and Fire Code , and Health Code and policy requirements for higher education and food/beverage facilities. | |
| 7 | |
| Working knowledge of architectural, engineering, and construction practices. Familiarity with California and applicable building codes and regulations and professional design experience to effectively review of construction documents. Review and approve contractor submittals and shop drawings for unique HDRS functions including commercial kitchens, casework, etc. | |
| 8 | |
| Superior written communication skills to prepare clear, concise and professional reports and correspondence | |
| 9 | |
| Advanced computer skills and knowledge of various computer software programs, including but not limited to CAD, MS Word, Excel, Project, PowerPoint and Outlook. | |
| 10 | |
| Ability to initiate and maintain cooperative working relationships with people from diverse backgrounds including University personnel and the public. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Prior work experience as a project manager on large scale building with an institute of higher education. | |
| 2 | |
| Related experience and/or knowledge of University of California Capital building programs. | |
| 3 | |
| Certification in Project Management. | |
| 4 | |
| Previous experience with green building and clean energy programs. | |
| 5 | |
| LEED Accreditation | |
| 6 | |
| Advanced degree in management, construction management or other related fields. | |
| Posted Position Purpose |
|---|
| Under the general direction of the Executive Director of Housing Services, the Senior Director of Capital Projects for Housing, Dining & Residential Services (HDRS) is responsible for providing architectural, construction and project management, interior design services, support and assistance ensuring optimal physical conditions for all HDRS Facilities, approximately 2.3 million gross square feet on 147 acres. This will include all minor and major capital projects for new facilities and building renovations through programming to completion. Collaborates with The Office of Architects and Engineers and Capital Programs during design activities related to student housing and dining services for renovation projects, new construction and/or major alternations of existing buildings and facilities, major maintenance, contract administration and all project fund management. Supervises review of all design concepts to ensure compliance with specific programs within HDRS. Acts as liaison between HDRS and all administrative, architectural, and contractor committees involved in all phases of the design and construction process. Manages multiple projects and oversees the preparation of project budgets. Recommends action on all HDRS requested design changes, construction change orders and participates in on-site inspections before final acceptance of projects for HDRS. |
| Posted Minimum Requirements |
| Bachelor's degree with emphasis in Architecture, Engineering, Construction Management or related field with a minimum of eight (8) years of responsible planning and design, and project management, preferably with university, colleges, or school systems; or an equivalent combination of education and experience. Leadership and managerial skills necessary to simultaneously represent HDRS with large professional teams working on unique and technically difficult projects in a complex administrative environment. In depth, successful experience in project budgets for high density housing, food and beverage operations, and construction renovation. Knowledge of financial principles related to accounting; budget preparation; debt service and renewal and replacement. Demonstrated working knowledge of estimating project costs. Demonstrated ability to review and verify estimates provided by an outside cost consultant Construction administration experience and skills to monitor contractor conformance to contract documents and applicable codes. Experience with design and construction contracts, contract law, public contracting code, and construction claims procedures. Ability to propose modifications to standard agreements consistent with UC Regent Policy. Prior work experience and/or knowledge of Food and Beverage Safety and Kitchen equipment standards, standards for commercial kitchens and general dining facilities. Demonstrated working knowledge of California Code of Regulations, Title 19 State Fire Marshal Regulations and Title 24 California Building and Fire Code , and Health Code and policy requirements for higher education and food/beverage facilities. Working knowledge of architectural, engineering, and construction practices. Familiarity with California and applicable building codes and regulations and professional design experience to effectively review of construction documents. Review and approve contractor submittals and shop drawings for unique HDRS functions including commercial kitchens, casework, etc. Superior written communication skills to prepare clear, concise and professional reports and correspondence Advanced computer skills and knowledge of various computer software programs, including but not limited to CAD, MS Word, Excel, Project, PowerPoint and Outlook. Ability to initiate and maintain cooperative working relationships with people from diverse backgrounds including University personnel and the public. |
| Posted Preferred Qualifications |
| Prior work experience as a project manager on large scale building with an institute of higher education. Related experience and/or knowledge of University of California Capital building Programs. Certification in Project Management. Previous experience with green building and clean energy programs. LEED Accreditation. Advanced degree in management, construction management or other related fields. |