General Information
| Payroll Title | ANL 3 | Title Code | 007236 | Grade/Step | 09 | Working Title | Personnel & Financial Analyst |
|---|---|---|---|---|---|---|---|
| Department Name | Student Affairs Admin Dept | Supervisor | Cathy L Eckman | Department Head | Sandoval, James W |
Special Requirements and Conditions
| Critical Position |
| Overtime |
| Travel |
| Travel Outside of Normal Business Hours |
Level of Supervision Received
| General Supervision |
Items Used
| Personal Computer, Copier, Printer, Scanner, other standard office equipment |
Position Purpose
| As a member of the Student Affairs central office and under the general supervision of the Chief Finance and Administrative Officer (CFAO), provide complex administrative, human resource, and financial/budgetary supporting 41 departments and approximately 1,500 Career FTE. Coordinate all personnel actions regarding recruitment, classification, equity, and retention to ensure compliance with federal, state, and campus regulations. Perform complex budget/resource analysis, including retrieving data from campus systems, organizing and validating data, and preparing reports. Oversee contract and grant management for the Student Affairs organization. Additionally, this position provides periodic backup and office support to the Vice Chancellor in tandem with the Executive Administrative Assistant. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Personnel Analysis & Administration | 50 |
| Serving as the organization's Human Resource Coordinator for HR systems, coordinate all personnel actions for recruitment, reclassification, equity, and retention within the guidelines, regulations, and policies set forth by the organization's Internal Operating Procedures, campus policy, and state/federal regulations. Provide consultation regarding recruitment processes and strategies to over 40 departments within the VCSA organization using a variety of resources to ensure and enhance our applicant pool. Review all recommendations for hire ensuring equity and fairness. Review all requests for classification, equity, and retention and make recommendation to CFAO for final approval ensuring equity, past practices, internal procedure,s and regulations are in line with recommendation. Compile comparison data from campus data warehouse and outside market resources to support recommendations. Provide training presentations and advice, when necessary to Student Affairs system users. Serve as liaison to the campus Human Resources department in reviewing all HR actions. |
|
| Budget & Fiscal Analysis | 30 |
| Under the direction of the CFAO, perform complex budget and resource analysis including forecasting, retrieving data from campus financial or personnel systems, organizing and validating data to prepare comprehensive reports related to budget, financial management, or personnel actions. Financial:Design and produce monthly fund reports with investigator summaries that accurately represent the activities of the accounts for all contract and grants. Maintain central information systems by entering timely updates to ensure fiscal integrity. Ensure compliance with external and internal agencies in the administration of fund sources, reviewing all financial documents for appropriateness of expenditures. Assist in preparing and/or advising departments with supporting documentation related to allocation and expenditure of supplemental funding. Responsible for meeting University fiscal closing deadlines. Review Annual Business Reports (ABR) for submission reviewing any discrepancies with CFAO and department heads. Budget:Conduct responsible and complex campus-wide budget analysis including budgetary planning for ongoing review and/or budget presentations and requests. Perform detailed budgetary analysis of departmental requests, and of program and budgetary proposals, and formulate recommendation for budgetary allowances. Assist in preparation of campus budget requests and/or reductions as deemed appropriate. Staffing: Primarily responsible for Student Affair's staffing process; work directly with departments to ensure staffing reports are balanced and accurate on a monthly basis. Serve as primarily liaison between departmental staff and Resource Planning & Budget to resolve and staffing issues within the constraints of reporting deadlines. |
|
| Contract and Grant Analysis | 15 |
| Develop, document, and implement internal contract and grant (C&G) financial management procedures as directed by VCSA management and campus guidelines. Meet with department representatives (C&G Analyst and/or department heads/Principle Investigators) to address any issues related to fund management, tracking, and reporting requirements. Provide advice to departments regarding the financial management of C&G and mitigate problems and complex issues before they arise. Conduct annual reviews of C&G to ensure appropriate and reasonable fund management. Ensure departments are adhering to the campus Proposal/Pre-award process via PAMIS eCAF. Assist in interpreting policy and regulations for, and provide advice to, departments regarding C&G issues. Stay abreast of C&G requirements for each granting agency (i.e. Gear-Up, TrIO, Americorp). |
|
| Office Operations/Support | 5 |
| Serve as backup to the Executive Assistant for the Vice Chancellor. Maintain knowledge of campus department's responsibilities and programs. Respond to questions and inquiries, keeping in mind complexities and confidentiality, possible conflict of interest, intentions, attitudes, etc. for walk-ins and phone requests from students, parents, faculty, staff, and the community. Serve as purchasing backup for department acquisitions. Prepare annual inventories as required fro Facilities and/or Equipment. Other duties as assigned within classification. |
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Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Graduation from college with a major in business administration, economics, statistics, educational administration, or a related field, and four years of experience in financial or administrative analysis; or an equivalent combination of education and experience | |
| 2 | |
| Skill in evaluating and analyzing complex concepts for knowledge of past discrepancies, trends, and relationships, and applying the concepts appropriately. | |
| 3 | |
| Skill in preparing comprehensive and in-depth analysis of complex, and multi-faceted issues, particularly under tight time constraints. | |
| 4 | |
| Demonstrated superior communication skills to effectively and professionally communicate tact and diplomacy and also in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication. Along with excellent written communication skills. | |
| 5 | |
| Experience and knowledge of policy, regulations, and/or best practices surrounding human resource actions related to position's duties (i.e. recruitment,classification, equity). | |
| 6 | |
| Skill in creating spreadsheets and reports using Word, Access, Excel, or other software applications including skill in exporting/importing data from or to different software applications or data collection and retrieval. | |
| 7 | |
| Skill in working independently, setting priorities and following through on assignments with minimal direction and a fluctuating workload | |
| 8 | |
| Knowledge of the applicable federal and state regulations governing areas related to the responsibilities of the job. | |
| 9 | |
| Ability to maintain confidentiality at all times. | |
| 10 | |
| Experience with applying policy and/or regulations and developing related internal controls. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Skill in making oral and written presentations through various media formats to colleagues providing information, instructions, or explaining subjects of interest. | |
| 2 | |
| Experience with a fund accounting financial system. | |
| 3 | |
| Demonstrated experience with UC online Payroll/Personnel System (PPS) and Time and Attendance Reporting System (TARS) | |
| 4 | |
| Experience in analyzing policy issues and other directives and forming solid recommendations. | |
| 5 | |
| Demonstrated experience with UCR's Financial System (UCRFS). | |
| Posted Position Purpose |
|---|
| The Vice Chancellor Student Affairs organization is a dynamic unit comprised of 41 unique departments that support the non-academic life our students such as enrollment services, student life, ethnic and gender student offices, campus health, wellness, and recreation, housing services, and dining services. Our mission is to cultivate a meaningful student experience by supporting, educating, and serving our student body.
As a member of the Student Affairs central office, and under the general supervision of the Chief Finance and Administrative Officer (CFAO), you will provide complex administrative; human resource; and financial/budgetary support to our entire organization and approximately 1,500 career staff. This work includes coordinating all personnel actions regarding recruitment, classification, equity, and retention to ensure compliance with federal, state, and campus regulations. In addition, you will perform complex budget/resource analysis, including retrieving data from campus systems, organizing and validating data, and preparing reports. Another aspect to this position is to oversee contract and grant management for the Student Affairs organization.
We are located in the heart of the Inland Southern California on 1,200 acres and offer a park-like campus with convenient access to the vibrant and growing inland region. At UC Riverside we celebrate diversity and are proud of our #4 ranking among the nation for most diverse universities (US News and World Report 2011). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life. UCR is ranked 41st among top public universities (US News and World Report 2011) and is an affirmative action and equal opportunity employer, with a commitment to workforce diversity.
|
| Posted Minimum Requirements |
| Graduation from college with a major in business administration, economics, statistics, educational administration, or a related field, and four years of experience in financial or administrative analysis; or an equivalent combination of education and experience Skill in evaluating and analyzing complex concepts for knowledge of past discrepancies, trends, and relationships, and applying the concepts appropriately. Skill in preparing comprehensive and in-depth analysis of complex, and multi-faceted issues, particularly under tight time constraints. Demonstrated superior communication skills to effectively and professionally communicate tact and diplomacy and also in identifying the correct issues to be communicated, the appropriate audience, the method of communication, and the timing of the communication. Along with excellent written communication skills. Experience and knowledge of policy, regulations, and/or best practices surrounding human resource actions related to position's duties (i.e. recruitment,classification, equity). Skill in creating spreadsheets and reports using Word, Access, Excel, or other software applications including skill in exporting/importing data from or to different software applications or data collection and retrieval. Skill in working independently, setting priorities and following through on assignments with minimal direction and a fluctuating workload Knowledge of the applicable federal and state regulations governing areas related to the responsibilities of the job. Ability to maintain confidentiality at all times. Experience with applying policy and/or regulations and developing related internal controls. |
| Posted Preferred Qualifications |
| Skill in making oral and written presentations through various media formats to colleagues providing information, instructions, or explaining subjects of interest. Experience with a fund accounting financial system. Demonstrated experience with UC online Payroll/Personnel System (PPS) and Time and Attendance Reporting System (TARS) Experience in analyzing policy issues and other directives and forming solid recommendations. Demonstrated experience with UCR's Financial System (UCRFS). |