General Information
| Payroll Title | BUYER 4 | Title Code | 007773 | Grade/Step | 09 | Working Title | Procurement Supervisor |
|---|---|---|---|---|---|---|---|
| Department Name | Procurement Services | Supervisor | Gee, David | Department Head | Lewis, Russell A (Russ) |
Special Requirements and Conditions
| Critical Position |
Level of Supervision Received
| General Direction |
Items Used
Position Purpose
| Under broadly defined direction, the Buyer IV (Scientific Commodity Buyer) performs complex purchasing duties according to prescribed policies, procedures and/or defined instructions in a cost effective, ethical, efficient, timely, professional manner within a customer-service oriented environment. Formal bidding and conduct of complex purchasing negotiations are anticipated. Position is responsible for purchases of common goods and services, custom products/services, as well as complex, difficult and highly technical transactions, valued at $75,000 or less in response to campus needs. Position will also transact orders valued well over $75,000 in coordination with or under the general direction of the Purchasing Manager. Purchases include a broad spectrum of materials, supplies, equipment and services across many commodity areas. Primary commodity emphasis for this particular position at this time (subject to change) is: Scientific and Medical related commodities. May also include: Electronic/Bench test equipment, Gases (cylinder and liquid), Laboratory equipment, Laboratory analysis services, Laboratory apparatus & small equipment, Laboratory chemicals, Laboratory supplies, Safety equipment/supplies for Laboratories, Lasers, Microscopes, Optical equipment (excluding photographic), X-Ray, across all disciplines of science and engineering. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Professional Procurement Activities | 100 |
| Performs purchasing duties according to prescribed procedures and/or defined instructions consistent with University, Campus and Materiel Management policies and procedures. Under general direction with broadly defined goals and objectives responsible for purchases valued at $75,000 or less in response to campus needs consistent with a positive customer-service oriented environment. Under general direction responsible for/assists with orders valued over $75,000 in response to campus needs. Responsible for researching, processing, ordering and securing assigned commodities consistent with and in the best interest of the organization served. Provides, advice and assistance to employees under their direct supervision on Public Contract codes, UC policy and procedures, and similar. In consultation with Purchasing/Materiel Managers advises and assists all junior staff within the department. Responsible for understanding and applying the laws and legal process as it relates to all aspects of the purchasing process; makes decisions consistent with the framework that protects and promotes University interests. Evaluates and elects the most cost effective procedural path in accomplishing assigned tasks. Responsible for developing and evaluating RFQ, RFB and RFP specifications in response to University needs in a manner which protects and promotes University objectives. Projects/assignments include those of large dollar value, products involving leading edge of technological development and/or requiring applications of complex professional tools in unique situations. |
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| Additional Functions | 0 |
| Uses quality-point analysis, critical thinking and analytical skills to consider submitted materials to aid in determining proper course of action. Conducts difficult contract negotiations. Reviews, defines and completes specifications for purchase orders. Responsible for making decisions on purchasing related matters based on formal and informal organizational structure and directions from supervisors; arrives at correct conclusions and takes action. Responsible for maintenance of appropriate/proper records in accordance with University and Departmental Policy and Procedures. Undertakes positive actions to ensure the integrity of the record-keeping process. Responsible for follow-up and resolution of campus and vendor concerns. Conducts quality assurance and vendor evaluations, and undertakes necessary follow-up action. Assumes a leadership role/sets an example for Buyers in developing and enhancing positive working relations with end users, vendors and others, in such a manner as to enhance the attainment of University objectives. Sets an example for Buyers in enhancing small business development; ensures equal opportunity in business contracting consistent with University policy. Responsible for carrying out all assignments in an ethical manner; ascribes to the standards and principles of ethical supply management as set forth by both the University and ISM. By example, sets standards that are above question. Responsible for performing other professional purchasing related work, as directed. Assumes a leadership role/sets an example for Buyers in commodity research of a general nature and personal professional development of a general nature. Develops and/or assists in Purchasing procedural developments. Accepts special assignments and performs duties in a timely manner. Duties typically include supervision of Buyers and others. Responsible for exercising personnel skills required to develop and direct those within his/her scope of supervision, and solves people-related problems in a manner consistent with policies, procedures and professional standards of the department and the University. Participates in establishing and achieving goals, with respect to responsibilities. Participates in the research, development, execution and maintenance of Strategic Sourcing agreements. Fosters and supports an environment where cost containment, environmental sustainability, and effective processes are a priority. Leads job walks and pre-bid meetings. Performs vendor site visits as appropriate to evaluate and understand vendor capability and to foster and maintain long-term vendor relationships. May function as the Strategic Sourcing Coordinator/Specialist for the campus. Other duties include importation of materials (as noted in the "position purpose" above). |
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Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Education and/or experience equivalent to a Bachelor's degree in a related field. 5 years Professional Purchasing/Supply Chain Management experience. (At the discretion of the University, 5 years Sales, 5 years Technical, 5 years Management experience or a combination thereof in a Scientific related field may be substituted for Purchasing/Supply Chain Management experience) |
|
| 2 | |
| Demonstrated proficient computer use especially in MS Office applications. | |
| 3 | |
| RFQ/RFB/RFP development and evaluation skills and experience. | |
| 4 | |
| Demonstrated ability in evaluating complex concepts, trends, problems and relationships and determining best method/course of action. Knowledgeable and effective in professional methods (forecasting, make or buy, market analysis, price and/or cost analysis, total life cost, sourcing). |
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| 5 | |
| Extensive experience and interpersonal skills relevant to a business environment. Extensive effective negotiation skills. |
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| 6 | |
| Excellent written and verbal communication skills with effective public presentation experience (in English). | |
| 7 | |
| Ability to supervise employees. Ability to work well under pressure, organize and prioritize work with frequent interruptions. |
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| 8 | |
| Ability to maintain accurate records. |
|
| 9 | |
| Ability to work fully independently without supervision. | |
| 10 | |
| Ability to present public presentations and/or preparations for same. |
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Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
|
Education and/or experience equivalent to a Master's degree. |
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| 2 | |
| Extensive Professional Purchasing/Supply Chain Management experience in a Public Purchasing environment. | |
| 3 | |
| Attainment or pursuit of CPSM/C.P.M., CPPB/CPPO or similar certification approved by the University. | |
| 4 | |
| PeopleSoft experience. | |
| 5 | |
| 3 years Supervisory Experience. | |
| 6 | |
| Knowledge of UCR purchasing systems. | |
| 7 | |
|
Knowledge of UC policy & procedure. |
|
| 8 | |
|
Knowledge of Public Contract Codes and regulations. |
|
| 9 | |
|
Knowledge in the primary commodity area (as noted in the "position purpose" above). |
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| Posted Position Purpose |
|---|
| A DETAILED JOB ANNOUNCEMENT MAY BE OBTAINED ON THE BUSINESS AND ADMINISTRATIVE SERVICES WEBSITE: http://bas.ucr.edu/
Under broadly defined direction, the Buyer IV (Scientific Commodity Buyer) performs complex purchasing duties according to prescribed policies, procedures and/or defined instructions in a cost effective, ethical, efficient, timely, professional manner within a customer-service oriented environment. Formal bidding and conduct of complex purchasing negotiations are anticipated.
Position is responsible for purchases of common goods and services, custom products/services, as well as complex, difficult and highly technical transactions, valued at $75,000 or less in response to campus needs. Position will also transact orders valued well over $75,000 in coordination with or under the general direction of the Purchasing Manager.
Purchases include a broad spectrum of materials, supplies, equipment and services across many commodity areas. Primary commodity emphasis for this particular position at this time (subject to change) is: Scientific and Medical related commodities. May also include: Electronic/Bench test equipment, Gases (cylinder and liquid), Laboratory equipment, Laboratory analysis services, Laboratory apparatus & small equipment, Laboratory chemicals, Laboratory supplies, Safety equipment/supplies for Laboratories, Lasers, Microscopes, Optical equipment (excluding photographic), X-Ray, across all disciplines of science and engineering. |
| Posted Minimum Requirements |
| Education and/or experience equivalent to a Bachelor's degree in a related field. 5 years Professional Purchasing/Supply Chain Management experience. (At the discretion of the University, 5 years Sales, 5 years Technical, 5 years Management experience or a combination thereof in a Scientific related field may be substituted for Purchasing/Supply Chain Management experience) Demonstrated proficient computer use especially in MS Office applications. RFQ/RFB/RFP development and evaluation skills and experience. Demonstrated ability in evaluating complex concepts, trends, problems and relationships and determining best method/course of action. Knowledgeable and effective in professional methods (forecasting, make or buy, market analysis, price and/or cost analysis, total life cost, sourcing). Extensive experience and interpersonal skills relevant to a business environment. Extensive effective negotiation skills. Excellent written and verbal communication skills with effective public presentation experience (in English). Ability to supervise employees. Ability to work well under pressure, organize and prioritize work with frequent interruptions. Ability to maintain accurate records. Ability to work fully independently without supervision. Ability to present public presentations and/or preparations for same. |
| Posted Preferred Qualifications |
| Education and/or experience equivalent to a Master's degree. Extensive Professional Purchasing/Supply Chain Management experience in a Public Purchasing environment. Attainment or pursuit of CPSM/C.P.M., CPPB/CPPO or similar certification approved by the University. PeopleSoft experience. 3 years Supervisory Experience. Knowledge of UCR purchasing systems. Knowledge of UC policy & procedure. Knowledge of Public Contract Codes and regulations. Knowledge in the primary commodity area (as noted in the "position purpose" above). |