General Information
| Payroll Title | DIR AST | Title Code | 000259 | Grade/Step | 3 | Working Title | Assistant Director, UC-Mexico Initiative |
|---|---|---|---|---|---|---|---|
| Department Name | Chancellors Office Gen Ops Dep | Supervisor | Cynthia R Giorgio | Department Head | Kim A Wilcox |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 7646 | ADMIN SPEC | 1 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Overtime |
| Travel |
| Travel Outside of Normal Business Hours |
Level of Supervision Received
| General Direction |
Items Used
| General Office equipment to include personal computer, copier, printer, fax and scanner. |
Position Purpose
| The UC-Mexico Initiative was established by UC President Janet Napolitano to create a sustained, strategic, and equal partnership between UC and institutions in Mexico to address common issues and educate our next generation of leaders. The Initiative brings together the many programs and activities already existing on the 10 UC campuses to provide a central entry point for external audiences and our partners in Mexico and to create synergies among current efforts. In addition, the Initiative will stimulate development of new programs and partnerships, involving academia, government, corporations and foundations on both sides of the border. One of its goals is to leverage existing funding to stimulate additional investment. Reporting to the Associate Chancellor, the Assistant Director of the UC-Mexico Initiative provides high level staff support to the UC-Mexico Initiative and serves as Chief of Staff to the UC-Mexico Initiative's Director. S/he performs complex analytical work and develops documentation as needed. In addition, the Assistant Director makes recommendations to the UC Director and, as appropriate, the UCR Chancellor and UC Provost, on issues of strategy and policy. The incumbent provides a coordinating function for Initiative projects and working groups and ensures regular communications among various stakeholders. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Initiative Management and Administration | 30 |
| Reporting to the Associate Chancellor of UC Riverside, provide high level staff support to the UC-Mexico Initiative, As Chief of Staff to the Director, supervise and direct the activities of the Administrative Specialist including hiring, evaluating performance, assigning work, recommending appropriate salary and disciplinary actions. Foster a collegial atmosphere among the office staff and between the staff and various other campus departments and constituents. Make recommendations to the UC Director and, as appropriate, the UCR Chancellor and UC Provost, on issues of strategy and policy Provide coordinating function for Initiative projects and working groups Perform complex analytical work and develop documentation as needed Ensure regular communications among various stakeholders Ensure compliance with university policies and procedures/regulations. |
|
| Committee Support | 20 |
| Provide staff support to the UC-Mexico Initiative advisory committee; help prepare for meetings and follow up as needed Coordinate regular meetings of the working groups and monitor their activity Attend working group meetings and establish regular communications with co-chairs (one each from UC and Mexico) Assist working groups in seeking external funding to support their activities |
|
| Communications | 20 |
| Serve as a central point of communications for partners in both UC and Mexico Ensure that website is kept up to date; provide content for inclusion on site Develop regular e-mail communications to update workgroup participants and other stakeholders Draft reports, correspondence, decision memos for the President, and other documents as required Translate from English-Spanish and vice versa as needed |
|
| Initiative Coordination | 20 |
| Serve as the liaison to the University of California Office of the President (UCOP) and other UC campuses Provide coordination/facilitation for other UC programs, centers, and faculty with interests in Mexico Serve as a point of contact for Mexican partners Field questions and route them as necessary for action/response |
|
| Other Duties | 10 |
| Performs other duties as required to ensure the success of the UC-Mexico Initiative | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree in humanities, social science, administrative or related field or an equivalent combination of college education and experience. |
|
| 2 | |
| Strong quantitative and qualitative analytical skills, including demonstrated ability and experience in data analysis and report writing. Fluency in data (both quantitative and qualitative) retrieval and analysis, including strong analytical skills to evaluate issues, develop solutions, and provide leadership in addressing complex and sensitive problems. | |
| 3 | |
| Ability to present themes, ideas, concepts, and programmatic information in a clear concise manner to a variety of constituents. | |
| 4 | |
| Demonstrated ability to analyze and interpret data to design and implement an evaluation plan. | |
| 5 | |
| Ability to communicate in both English and Spanish at a professional academic and administrative level is a necessary and integral requirement of the position. | |
| 6 | |
| Demonstrated experience and ability to work effectively with others in analyzing, modifying, implementing, and evaluating programs, including the ability to work with diverse populations at all levels internal and external to the organization. | |
| 7 | |
| Excellent interpersonal skills and political astuteness, including the ability to use discretion, good judgment, tact and diplomacy. | |
| 8 | |
| Ability to communicate persuasively to both a general and specific audience, both orally and in writing about programs in higher education and research on topics of mutual interest to Mexico and the US, including skill in writing concise, grammatically correct analytical or narrative materials. | |
| 9 | |
| Capability to participate in frequent international travel. | |
| 10 | |
| Leadership experience in program planning, design, and management and demonstrated creativity and experience developing and evaluating innovative programs. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Master's degree preferred in a social science or related field that ensures the ability to understand and analyze educational and cross-cultural issues and data. | |
| 2 | |
| Working understanding of academic, research, and education functions, and the operation principles of a major research university environment. | |
| 3 | |
| Knowledge of UCR and UC organizational structures and communication channels. | |
| Posted Position Purpose |
|---|
| The UC-Mexico Initiative was established by UC President Janet Napolitano to create a sustained, strategic, and equal partnership between UC and institutions in Mexico to address common issues and educate our next generation of leaders. The Initiative brings together the many programs and activities already existing on the 10 UC campuses to provide a central entry point for external audiences and our partners in Mexico and to create synergies among current efforts. In addition, the Initiative will stimulate development of new programs and partnerships, involving academia, government, corporations and foundations on both sides of the border. One of its goals is to leverage existing funding to stimulate additional investment.
Reporting to the Associate Chancellor, the Assistant Director of the UC-Mexico Initiative provides high level staff support to the UC-Mexico Initiative and serves as Chief of Staff to the UC-Mexico Initiative Director. S/he performs complex analytical work and develops documentation as needed. In addition, the Assistant Director makes recommendations to the UC Director and, as appropriate, the UCR Chancellor and UC Provost, on issues of strategy and policy. The incumbent provides a coordinating function for Initiative projects and working groups and ensures regular communications among various stakeholders.
|
| Posted Minimum Requirements |
| Bachelor's degree in humanities, social science, administrative or related field or an equivalent combination of college education and experience. Strong quantitative and qualitative analytical skills, including demonstrated ability and experience in data analysis and report writing. Fluency in data (both quantitative and qualitative) retrieval and analysis, including strong analytical skills to evaluate issues, develop solutions, and provide leadership in addressing complex and sensitive problems. Ability to present themes, ideas, concepts, and programmatic information in a clear concise manner to a variety of constituents. Demonstrated ability to analyze and interpret data to design and implement an evaluation plan. Ability to communicate in both English and Spanish at a professional academic and administrative level is a necessary and integral requirement of the position. Demonstrated experience and ability to work effectively with others in analyzing, modifying, implementing, and evaluating programs, including the ability to work with diverse populations at all levels internal and external to the organization. Excellent interpersonal skills and political astuteness, including the ability to use discretion, good judgment, tact and diplomacy. Ability to communicate persuasively to both a general and specific audience, both orally and in writing about programs in higher education and research on topics of mutual interest to Mexico and the US, including skill in writing concise, grammatically correct analytical or narrative materials. Capability to participate in frequent international travel. Leadership experience in program planning, design, and management and demonstrated creativity and experience developing and evaluating innovative programs. |
| Posted Preferred Qualifications |
| Master's degree preferred in a social science or related field that ensures the ability to understand and analyze educational and cross-cultural issues and data. Working understanding of academic, research, and education functions, and the operation principles of a major research university environment. Knowledge of UCR and UC organizational structures and communication channels. |