General Information
| Payroll Title | ANL 3 | Title Code | 007236 | Grade/Step | 09 | Working Title | Director of Constituent & Scholarship Programs |
|---|---|---|---|---|---|---|---|
| Department Name | Alumni Engagement Dept | Supervisor | William A Cole | Department Head | Jorge E Ancona |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Travel |
| Travel Outside of Normal Business Hours |
| Other (description) |
|---|
| ability to work occasional evenings and weekends. |
Level of Supervision Received
| General Direction |
Items Used
| general Office equipment |
Position Purpose
| In consultation with the Associate Executive Director, the Director of Constituent & Scholarship Programs is responsible for developing and directing a comprehensive program to actively engage UCR's constituencies, including: parents, staff retirees, emeriti faculty, and alumni association scholarship committees to advance University Advancement objectives in support of UCR. Identify, conceptualize, plan and implement new programs that strengthen constituent relationships and help to build a culture of philanthropy. Manage, develop and grow the Parents Association and the University of California, Riverside Alumni Association (UCRAA) sponsored scholarship programs. Incumbent also will participate in other UCRAA programming as assigned. Major duties include organization of programs, meetings and events. Oversee logistics in preparation for events, programs, and scholarship programs. Send appropriate invitations and confirmations. Prepare general correspondence and meeting materials. Assist with marketing and promotional strategies. Provide counsel to volunteers. Other responsibilities include participating in committees and task forces; budget and financial administration; providing advice and counsel in areas relating to UCRAA parents, emeriti and retirees and student scholars strategy. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Constituent Relations | 50 |
| Develop goals, objectives, and metrics for each program to ensure that the program meets the goals and falls within the mission of UCRAA. Responsible for formulating, securing appropriate approval, and executing a detailed action plan for each event to ensure that it achieves the agreed upon goals and objectives. Parents Association Responsible for developing strategies, planning/implementing, and analyzing a year-round schedule of programs and events for parent members, prospective members and guests. Manage the planning and execution of the UCR Parents Association within budgetary constraints, including execution of quarterly meetings, Parent of the Year Award, parent volunteer opportunities (e.g., student recruitment events, commencement, summer orientations). Track points for parent participation in volunteer opportunities. Work closely with the Associate Executive Director on all aspects of Homecoming and Parents Day. Develop, propose, and manage budget including strategic cost-benefit analysis. Investigate and follow-up on funding opportunities (sponsors, grants, etc.). Coordinate with campus departments and programs in order to share information with parents, including: Student Life, the Honors Program, Housing, The Well, Student Recreation Center, UC Police Department, Risk Management, Strategic Communications, etc. Work in partnership with Developmentâs annual giving team to develop philanthropic initiatives. Emeriti Faculty/Retiree Associations Serve as the primary liaison to the Emeriti Faculty and Retiree Associations. Attend board committee meetings for each group. Assist in coordination of quarterly meetings including planning and logistics. Assist in the production of quarterly newsletter. |
|
| Scholarship Programs | 25 |
| Manage the UCR Alumni Association Scholarship Program which includes the administration of the Alumni Association freshmen scholarships, and all other scholarships administered by the Alumni Association. Serve as primary liaison to the Scholarship Selection committee of the UCRAA Board of Directors. Serve as primary liaison to scholarship recipients. Assist in donor stewardship, where and as appropriate, and contribute to the planning as appropriate. Prepare, in consultation with supervisor, materials and communications for scholarship committee meetings. Manage scholar Web pages and content, monitor financial aid sites and others as they pertain to scholarship. Maintain database and files on current scholars. Review annually established guidelines and procedures and make recommendations for improvements. Analyze resources available to improve the organizational structure of the scholarship program. Promote the scholarship program to the alumni and campus communities. Recruit alumni volunteers to serve on regional scholarship selection committees. Advise and oversee scholarship committee activities. Serve as the primary liaison to the Financial Aid and Admissions offices, as well as other appropriate campus partners in the execution of UCRAA-managed scholarships in promoting scholarships to eligible students and providing recipient summary reports. |
|
| Homecoming and Parent's Day | 20 |
| Develop programming, time lines, and plans of action for parent activities during Homecoming. Manage budget, schedule facilities, and order all services/supplies to execute events. Arrange and implement all logistical arrangements for programs and events including site inspection, menu selection, entertainment, audio-visual, parking, directional signs, printing and recognition items. Oversee timely creation and production of invitations, programs, and all other event-related correspondence including confirmation letters in consultation with marketing. Brief program participants and staff assistants on their roles and assumes independent responsibility for executing plans. Responsible for providing background material about the program and for drafting remarks for administrators and volunteers based upon goals and objectives of the program. Evaluate programs for their effectiveness and impact on the university and the community and make sound recommendations for changes and/or enhancements. Enlist and involve volunteers as needed to augment and support UCRAA programs. |
|
| Miscellaneous Duties | 5 |
| Respond to inquiries from various constituencies regarding volunteer opportunities. Research projects and implement programs as assigned by the Assistant Vice Chancellor for Alumni & Constituent Relations. Serve as the coordinator for alumni related activities at the Alumni & Visitors Center, such as art receptions held in the Goldware Family Library. | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Graduation from college and four years of public relations or related experience; or an equivalent combination of education and related experience. |
|
| 2 | |
| Demonstrated professional experience in working with volunteers. |
|
| 3 | |
| Strong planning, problem solving and analytical skills. Ability to use common sense approaches and make prudent and sound decisions. |
|
| 4 | |
| Skill and ability to creatively organize, plan, execute and evaluate special events. |
|
| 5 | |
| Demonstrated experience to generate innovative ideas, originate action without instruction, and establish priorities and goals in developing activities and programs. |
|
| 6 | |
| Ability to organize a diverse workload and prioritize projects to ensure deadlines are met in a fast-paced working environment. Detail oriented, with excellent follow-through and accountability for quality work. |
|
| 7 | |
| Must be flexible and able to work independently as well as cooperatively in a team situation. |
|
| 8 | |
| Demonstrated experience using Windows software applications. Experience using advancement database systems. |
|
| 9 | |
| Demonstrated excellent verbal and written communication skills. Excellent interpersonal skills, including the ability to establish professional working relationships and interact effectively with diverse groups within the University and external communities. |
|
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Four years public relations experience. | |
| 2 | |
|
Knowledge of University/University Advancement organizational structure and policies and procedures. |
|
| 3 | |
|
Direct experience in alumni relations or experience in an educational non-profit environment. |
|
| 4 | |
|
Knowledge of a broad range of academic and institutional issues related to a major research university environment. |
|
| Posted Position Purpose |
|---|
| In consultation with the Associate Executive Director, the Director of Constituent & Scholarship Programs is responsible for developing and directing a comprehensive program to actively engage UCR constituencies, including: parents, staff retirees, emeriti faculty, and alumni association scholarship committees to advance University Advancement objectives in support of UCR. Identify, conceptualize, plan and implement new programs that strengthen constituent relationships and help to build a culture of philanthropy. Manage, develop and grow the Parents Association and the University of California, Riverside Alumni Association (UCRAA) sponsored scholarship programs. Incumbent also will participate in other UCRAA programming as assigned. Major duties include organization of programs, meetings and events. Oversee logistics in preparation for events, programs, and scholarship programs. Send appropriate invitations and confirmations. Prepare general correspondence and meeting materials. Assist with marketing and promotional strategies. Provide counsel to volunteers. Other responsibilities include participating in committees and task forces; budget and financial administration; providing advice and counsel in areas relating to UCRAA parents, emeriti and retirees and student scholars strategy.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to: -Promote the interests of the University of California, Riverside and strengthen its base of support. -Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees. -Ensure timely and effective communication between UCR and its alumni and external constituencies. -Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association. -Provide services and programs to benefit alumni, students, parents and other constituencies.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey. Measures of social mobility, including enrollment of low-income students, net price and having a better-than-predicted graduation rate, helped propel UCR to the No. 2 overall ranking with an overall score of 93.5 out of a possible 100 points. |
| Posted Minimum Requirements |
| -Graduation from college and four years of public relations or related experience; or an equivalent combination of education and related experience. -Demonstrated professional experience in working with volunteers. -Strong planning, problem solving and analytical skills. Ability to use common sense approaches and make prudent and sound decisions. -Skill and ability to creatively organize, plan, execute and evaluate special events. -Demonstrated experience to generate innovative ideas, originate action without instruction, and establish priorities and goals in developing activities and programs. -Ability to organize a diverse workload and prioritize projects to ensure deadlines are met in a fast-paced working environment. Detail oriented, with excellent follow-through and accountability for quality work. -Must be flexible and able to work independently as well as cooperatively in a team situation. -Demonstrated experience using Windows software applications. Experience using advancement database systems. -Demonstrated excellent verbal and written communication skills. Excellent interpersonal skills, including the ability to establish professional working relationships and interact effectively with diverse groups within the University and external communities. |
| Posted Preferred Qualifications |
| -Four years public relations experience. -Knowledge of University/University Advancement organizational structure and policies and procedures. -Direct experience in alumni relations or experience in an educational non-profit environment. -Knowledge of a broad range of academic and institutional issues related to a major research university environment. |