General Information
| Payroll Title | VICE CHAN AST | Title Code | 000210 | Grade/Step | 6 | Working Title | Assistant Vice Chancellor, Capital Asset Strategies (CAS) |
|---|---|---|---|---|---|---|---|
| Department Name | INACTIVE Capital Planning | Supervisor | Anguiano, Maria R | Department Head | Anguiano, Maria R |
Payroll Title of those supervised
| Title Code | Description | FTE |
|---|---|---|
| 7230 | EXEC ADMIN SPEC 1 | 1 |
| 6962 | EDUC FAC PLANNER SR | 1 |
| 0245 | DIR | 2 |
| 0719 | EDUC FAC PLANNER PRN | 3 |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Travel |
| Travel Outside of Normal Business Hours |
Level of Supervision Received
| General Direction |
Items Used
Position Purpose
| Under the general direction of the Vice Chancellor of Planning and Budget (VC-P&B), the Assistant Vice Chancellor provides strategic leadership to the Capital Asset Strategies (CAS) division, to promote the creation of the spaces needed to achieve the strategic goals that support the teaching, research and public service mission of the university. The overriding mission of current campus leadership is improving the quality and health of the campus. This will be accomplished through strategic goals such as reshaping and growing enrollment, increasing faculty, and growing the campus' research, scholarship and creative activity. These goals will require significant expansion of capital facilities, through strategic partnerships for innovation and investments in people, places, and processes for campus success. The Assistant Vice Chancellor serves as a key resource and advisor to the VC - P&B on all initiatives related to capital planning (physical, environmental, and capital); capital asset management (real estate, leasing, and licensing); and sustainability (conservation, renewable energy, water use reduction, storm water management, and waste reduction) to achieve these strategic goals. The Assistant Vice Chancellor guides the development of a strategic, integrated approach to the planning of facilities to meet the continually evolving needs of the University. Such facilities need to be responsive to contemporary teaching, research, learning, living, and working needs of the University's faculty, students and staff, while also being planned and delivered in ways that are timely, cost-effective, reliable, sustainable, and legally compliant. |
Essential Functions
| Essential Function | % Time |
|---|---|
| ORGANIZATIONAL LEADERSHIP | 30 |
| Lead the development and implementation of divisional strategic long-range planning, staffing, financial planning and budget processes to facilitate availability of spaces and facilities that are essential to the University's teaching, research, and public service mission. Provide strategic leadership for campus-related facilities owned and/or developed by either the University or private-sector parties, or through a cooperative effort between the university and the private sector (e.g., through public-private partnerships). Lead the collaboration and integration of divisional activities with those of other key planning and facilities-related divisions and departments on campus, as well as with senior campus leadership. Form strong working relationships with campus leadership and with other divisions having responsibilities related to development or management of campus facilities, including Architecture and Engineering, Environmental and Health Services, Student Services, Housing and Dining Services, and Physical Plant, among others. This includes guidance and direction of current and on-going process improvement initiatives (e.g., Capital Programs, Future State Project). Guide the implementation of the division's talent management strategy by establishing performance goals, metrics and measurements that assess the effectiveness of its people, processes, and systems towards achieving the University's mission of an integrated, multi-disciplinary and comprehensive capital project planning, development, and delivery process that is aligned with campus strategic objectives. Direct the development of the Capital Asset Strategies division's annual and long range operating budget, and staffing plan, ensuring alignment with University goals and objectives. Continually assess campus, UC system, and external factors that may necessitate potential shifts in the CAS division annual and long-range operating plans Serve as a key resource and advisor to the VC-P&B on all University initiatives related to capital asset management (real estate, leasing, and licensing); capital planning (physical, environmental, and capital); and sustainability (conservation, waste reduction, renewable energy, climate change/carbon neutrality) to achieve the strategic goals of campus leadership. Perform special projects and represent the University on assigned committees and boards, as requested, subject to approval of the VC-P&B. |
|
| CAPITAL PLANNING | 30 |
| Oversee the administration of capital, physical, and environmental planning activities and operations for development of the campus, including development of major initiatives, in consultation with University leadership. This includes ensuring that relevant issues related to the planning and design of University facilities are addressed; that adequate consultation with constituent groups and/or stakeholders takes place; and that appropriate standards for design and use of land and buildings are developed and applied within the overarching framework of campus and system-wide policies and procedures, as well as other legal and regulatory requirements, including environmental, accessibility, and sustainability. Specific services and activities of the Capital Planning unit include, but are not limited to: - Capital Planning (including Capital Improvement Program annual capital project funding requests and 10-year Capital Financing Plans and associated processes and approvals), in consultation with academic, administrative, architecture, engineering, and financial professionals (e.g., for developing scope, cost and schedule estimates for individual projects) - Physical Planning (including Long-Range Development Plan (LRDP) formulation, and any needed amendments, and associated processes and approvals) and direction/approval of proposed changes to the campus physical environment outside of major and minor capital improvement projects (e.g., Campus Sign Program implementation, changes proposed in projects implemented or managed by Physical Plant) - Physical and Environmental Planning Studies (including the upcoming Physical Master Plan Study) - Detailed Project Programs (including precursor analysis and documentation, such as options and feasibility analyses, project proposal guides, and associated processes and approvals) and related capital project development, reviews, and approvals, including coordination of process for final leadership approvals to commence projects - Environmental Services (including CEQA and NEPA compliance, assessment, oversight, and monitoring of required mitigation, if any, for all capital projects and any other campus actions that result in impacts to the physical environment including maintenance, research and operational activities, and associated processes and approvals) - Environmental Permitting (including consultation, application, oversight, and monitoring of required environmental permits e.g., through the US Army Corps of Engineers, State Water Board, and California Department of Fish & Wildlife, for campus activities that fall within the purview of these outside agencies) - Construction Storm Water Compliance (in accordance with the NPDES Clean Water Act provisions, including permitting, oversight, and reporting functions) - Capital Programs Management System (CPMS) (including development and management of key CPMS processes, functions, and reports, in collaboration with program, fiscal and engineering/project management staff) Provide strategic oversight and direction related to the procurement and execution of a variety of consulting services agreements related to the above services and activities, as needed. Support campus leadership (such as VC-Planning and Budget, AVC-Government and Community Relations, and AVC-Strategic Communication) in planning-related communication with local jurisdictions and public agencies, such as the City Council and the County Board of Supervisors. Monitor community planning activities that may impact University interests and inform and advise campus leadership. |
|
| CAPITAL ASSET MANAGEMENT | 20 |
| Oversee the administration of capital asset management activities and operations, including development of major initiatives, in consultation with campus leadership and through supervision of the Director of Capital Asset Management. This includes ensuring that relevant issues related to the prudent management of strategic on-campus and off-campus real estate assets are addressed; that adequate consultation with constituent groups and/or stakeholders takes place; and that appropriate standards for the use of on-campus and off-campus space are developed and applied within the overarching framework of campus and system-wide policies and procedures, as well as other legal and regulatory requirements, including environmental, accessibility, and sustainability. Specific services and activities of the Capital Asset Management unit include, but are not limited to: - Leasing Services (including negotiation of leases, coordination and execution of lease documents, management and monitoring of leases, and associated processes and approvals) - Licensing Services (including negotiation of licenses, coordination and execution of licensing documents, management and monitoring of licenses, and associated processes and approvals) - Real Property Acquisition/Transfer/Disposition Services (including due diligence, negotiations, requests for proposals, easements, and right-of-way agreements, for property donations, leasing and licenses, and associated processes and approvals) - Public-Private Partnerships (including feasibility and options analysis, procurement, negotiations, and execution of agreements, leases, licenses, donations, acquisitions, transfers, or disposition of real property for such projects, and associated processes and approvals) - Faculty/Staff Housing Services (including leases, mortgage program, rental property management, and associated processes and approvals) - Real Estate Analysis, Studies, Inventories, and Tools (including advanced planning and analysis for complex leasing and licensing transactions, and various financial models and feasibility studies) - Space Utilization/Management Services (including space inventory, space allocation, relocations, and associated processes and approvals) - Facilities Management System (FMS) (including integration with CPMS, EH&S databases, telecom and other utility databases), used for management and reporting purposes for on-campus, system-wide and with external agencies - Geographic Information System (GIS) Analysis (including integration with FMS and analysis and reporting to address needs of a wide range of stakeholders at both UCR and UC system levels) - Space and GIS Studies, Inventories, and Tools (including the upcoming Space Utilization Survey, GIS Utility Survey, and various financial models and feasibility studies) Provide strategic oversight and direction related to the procurement and execution of a variety of consulting services agreements related to the above services and activities, as needed. |
|
| SUSTAINABILITY | 20 |
| Oversee the administration of sustainability activities and operations, including development of major initiatives, in consultation with campus leadership and through consultation with and supervision of the Director of Sustainability. This includes ensuring that relevant issues related to the prudent development and implementation of sustainability activities are addressed; that adequate consultation with constituent groups and/or stakeholders takes place; and that appropriate standards for the development and implementation of sustainability policies and practices are developed and applied within the overarching framework of campus and system-wide policies and procedures, as well as other legal and regulatory requirements, including environmental, accessibility, and sustainability. Specific services and activities of the Sustainability unit include, but are not limited to: - Sustainability Policy Development and Implementation (including campus, system-wide, state, and federal policies regarding conservation, climate change, carbon neutrality, green building, sustainable food, sustainable water, health & wellness, recycling, waste reduction, renewable energy, sustainable purchasing and related matters) - Sustainability Certifications (including LEED, Green Labs, Green Office, Green Events, Green Classroom, and R'Garden, and associated processes and approvals) - Campus Outreach on Sustainability (includes collaboration on curricular and research activities, student, faculty, staff and community engagement) - Sustainability Plans (including Integrated Waste Diversion, Clean Energy, Climate Action, Water Action, Integrated Landscaping, Transportation/Bicycle) and input into other campus planning activities and studies) - Energy-Efficiency Projects (including LED lighting, enhanced controls, lab hoods, freezers, and associated processes and approvals) - Renewable Energy Projects (including residence halls, parking lots, parking structures, other facilities, and associated processes and approvals) Provide strategic oversight and direction related to the procurement and execution of a variety of consulting services agreements related to the above services and activities, as needed. |
|
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Education and Experience: A Bachelor's degree in Planning, Public Policy, Real Estate, Finance, Architecture, Engineering, Business or Public Administration, or a related field; with extensive experience in capital, physical, and environmental planning; administrative, operational, and financial activities (preferably specific to an institution of higher education); experience leading a major real estate or capital planning and/or development program; or an equivalent combination of education and experience. | |
| 2 | |
| Extensive Knowledge of: Physical, environmental and capital planning, which may include: real estate project planning, analysis, due diligence, negotiations, and acquisitions/dispositions; sustainable and environmentally responsible planning, design and construction practices; emerging standards, tools, and technologies for real estate and capital programs functional areas; and the legal and regulatory statutes and policies that affect all areas of responsibility. | |
| 3 | |
| Leadership and Management Skills: Demonstrated skills needed to consistently guide multi-disciplinary project teams to superior results, including a demonstrated ability to direct, supervise, train, and motivate. Strong ability to foster good working relationships with all members of a project team, including outside parties, such as government officials, private partners, and contract consultants. Ability to influence others, when needed, to move processes forward, including the ability to shape management initiatives and decision making processes to facilitate change. Experience serving as a champion for innovative operational and administrative strategies, solutions, and systems; managing and executing projects to achieve successful outcomes; and cultivating a work culture that values ongoing learning, continuous improvement, and workforce diversity. | |
| 4 | |
| Decision-making Abilities: Demonstrated ability to quickly and effectively assess options, opportunities, and risks, including integration of complex financial information, legal issues, and University values and objectives, to recommend a course of action in the best interests of the University. Includes the ability to compile and interpret statistical and visual analyses; translate complex capital programs related issues and concepts to non-technical constituents; and use software applications such as Microsoft Word, Excel, and Access to develop decisions, recommendations and presentation support models. | |
| 5 | |
| Communication Skills: Excellent oral and written communication skills, including the demonstrated ability to write clear and concise reports and correspondence; effectively present information and complex data; work effectively with a diverse range of individuals and professions; use a broad range of communication strategies to convey technical concepts and analyses to a variety of audiences, both internal and external to the UC environment; and maintain a composed, confident demeanor when communicating with internal and external stakeholders in a variety of situations. | |
| 6 | |
| Professional Values and Ethics: Ability to articulate and uphold the vision, mission, and values of the University, and act with integrity and a commitment to the highest ethical and professional standards. Includes ability to lead and engage people to maximize organizational and individual performance through alignment with the University mission and attainment of strategic and operational goals. Includes demonstrated ability to support the development of an organizational culture that values ethics, compliance, continuous improvement, and diversity; and to model, promote and comply with the University of California's Principles of Community and Commitment to Diversity and Inclusion. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Advanced progressive experience performing and directing facility planning, real estate services or related activities, preferably with experience in or knowledge of a university setting or similar institutional environment. | |
| 2 | |
| A Master's degree in one of the above or a related field (see list under Required educational experience above). | |
| 3 | |
| Demonstrated superior skill and experience managing capital planning and asset management activities; developing and administering long range development plans; guiding the development of policies, procedures, and communication strategies; establishing organizational performance goals and metrics; and facilitating organizational change, leadership and planning activities, preferably in a capital planning environment within a research university setting. | |
| 4 | |
| Experience with alternative procurement, financing, and delivery of capital facilities, including design-build, design-build-maintain, lease-leaseback agreements, pre-development agreements, full concessions, or other forms of contractual development arrangements, including those commonly categorized as public-private partnerships. | |
| 5 | |
| Experience with facility and asset management over the life-cycle, from concept and feasibility assessment through development and ongoing operations and maintenance. | |
| 6 | |
| Excellent project management skills, including the ability to prioritize, delegate, oversee, and meet deadlines on multiple projects with sometimes evolving and competing demands and time tables, and with superior attention to details. | |
| 7 | |
| Experience with software for capital planning, facilities management, real estate, design and mapping, and other capital asset enterprise systems (e.g., Primavera, Archibus, Facilities Management System, Computer Aided Design (CAD), and Geographic Information System (GIS) programs). | |
| Posted Position Purpose |
|---|
| Under the general direction of the Vice Chancellor of Planning and Budget (VC-P&B) at the University of California, Riverside campus (UCR), the Assistant Vice Chancellor provides strategic leadership to the Capital Asset Strategies (CAS) division, to promote the creation of the spaces needed to achieve the strategic goals that support the teaching, research, and public service mission of the university. The overriding mission of current campus leadership is improving the quality and health of the campus. This will be accomplished through strategic goals such as reshaping and growing enrollment, increasing faculty, and growing the campus' research, scholarship and creative activity. These goals will require significant expansion of capital facilities, through strategic partnerships for innovation and investments in people, places, and processes for campus success.
The Assistant Vice Chancellor serves as a key resource and advisor to the VC - P&B on all initiatives related to capital planning (physical, environmental, and capital); capital asset management (real estate, leasing, and licensing); and sustainability (conservation, renewable energy, water use reduction, storm water management, and waste reduction) to achieve these strategic goals. The Assistant Vice Chancellor guides the development of a strategic, integrated approach to the planning of facilities to meet the continually evolving needs of the University. Such facilities need to be responsive to contemporary teaching, research, learning, living, and working needs of the University's faculty, students and staff, while also being planned and delivered in ways that are timely, cost-effective, reliable, sustainable, and legally compliant.
About UCR and the Capital Asset Strategies (CAS) Division.
Applicants may be required to submit a writing sample as part of the selection process.
This fall, UCR is commencing an exciting new capital asset planning initiative a Physical Master Plan Study to consider the feasibility of accommodating future growth on the East Campus. This new approach is envisioned to enhance the collegiate setting by providing contiguous research and instructional space, creating operational efficiency, improving sustainable practices and increasing housing and dining options that will better facilitate engagement among students, faculty and staff.
UCR also has launched an organizational improvement initiative to transform the structure and processes of several capital programs, including the newly re-organized Capital Asset Strategies division, which now reports to the new Vice Chancellor for Planning and Budget. The objectives of this internally-managed change process, in which this position will play a key role, is to link academic and capital asset planning, and to increase the collaboration and integration of capital asset planning, development, and management activities, all toward the goal of mission-driven capital facilities decisions and improved transparency and effectiveness.
UCR 2020: The Path to Preeminence was prepared with the goal of enriching the State's economic, social, cultural and environmental future. UCR 2020 continues to serve as the framework and impetus for UCRs capital asset strategies. Effective capital asset planning, development, and management will be needed to achieve the University's vision for improving quality, reshaping and growing enrollment, growing the faculty, and increasing research, scholarship and creative activity at UCR.
|
| Posted Minimum Requirements |
| 1. Education and Experience: A Bachelor's degree in Planning, Public Policy, Real Estate, Finance, Architecture, Engineering, Business or Public Administration, or a related field; with extensive experience in capital, physical, and environmental planning; administrative, operational, and financial activities (preferably specific to an institution of higher education); experience leading a major real estate or capital planning and/or development program; or an equivalent combination of education and experience. 2. Extensive Knowledge of: Physical, environmental and capital planning, which may include: real estate project planning, analysis, due diligence, negotiations, and acquisitions/dispositions; sustainable and environmentally responsible planning, design and construction practices; emerging standards, tools, and technologies for real estate and capital programs functional areas; and the legal and regulatory statutes and policies that affect all areas of responsibility. 3. Leadership and Management Skills: Demonstrated skills needed to consistently guide multi-disciplinary project teams to superior results, including a demonstrated ability to direct, supervise, train, and motivate. Strong ability to foster good working relationships with all members of a project team, including outside parties, such as government officials, private partners, and contract consultants. Ability to influence others, when needed, to move processes forward, including the ability to shape management initiatives and decision making processes to facilitate change. Experience serving as a champion for innovative operational and administrative strategies, solutions, and systems; managing and executing projects to achieve successful outcomes; and cultivating a work culture that values ongoing learning, continuous improvement, and workforce diversity. 4. Decision-making Abilities: Demonstrated ability to quickly and effectively assess options, opportunities, and risks, including integration of complex financial information, legal issues, and University values and objectives, to recommend a course of action in the best interests of the University. Includes the ability to compile and interpret statistical and visual analyses; translate complex capital programs related issues and concepts to non-technical constituents; and use software applications such as Microsoft Word, Excel, and Access to develop decisions, recommendations and presentation support models. 5. Communication Skills: Excellent oral and written communication skills, including the demonstrated ability to write clear and concise reports and correspondence; effectively present information and complex data; work effectively with a diverse range of individuals and professions; use a broad range of communication strategies to convey technical concepts and analyses to a variety of audiences, both internal and external to the UC environment; and maintain a composed, confident demeanor when communicating with internal and external stakeholders in a variety of situations. 6. Professional Values and Ethics: Ability to articulate and uphold the vision, mission, and values of the University, and act with integrity and a commitment to the highest ethical and professional standards. Includes ability to lead and engage people to maximize organizational and individual performance through alignment with the University mission and attainment of strategic and operational goals. Includes demonstrated ability to support the development of an organizational culture that values ethics, compliance, continuous improvement, and diversity; and to model, promote and comply with the University of California's Principles of Community and Commitment to Diversity and Inclusion. |
| Posted Preferred Qualifications |
| 1. Advanced progressive experience performing and directing facility planning, real estate services or related activities, preferably with experience in or knowledge of a university setting or similar institutional environment. 2. A Master's degree in one of the above or a related field (see list under Required educational experience above). 3. Demonstrated superior skill and experience managing capital planning and asset management activities; developing and administering long range development plans; guiding the development of policies, procedures, and communication strategies; establishing organizational performance goals and metrics; and facilitating organizational change, leadership and planning activities, preferably in a capital planning environment within a research university setting. 4. Experience with alternative procurement, financing, and delivery of capital facilities, including design-build, design-build-maintain, lease-leaseback agreements, pre-development agreements, full concessions, or other forms of contractual development arrangements, including those commonly categorized as public-private partnerships. 5. Experience with facility and asset management over the life-cycle, from concept and feasibility assessment through development and ongoing operations and maintenance. 6. Excellent project management skills, including the ability to prioritize, delegate, oversee, and meet deadlines on multiple projects with sometimes evolving and competing demands and time tables, and with superior attention to details. 7. Experience with software for capital planning, facilities management, real estate, design and mapping, and other capital asset enterprise systems (e.g., Primavera, Archibus, Facilities Management System, Computer Aided Design (CAD), and Geographic Information System (GIS) programs). |