General Information
| Payroll Title | PUBL EVENTS MGR | Title Code | 006313 | Grade/Step | 05 | Working Title | Public Events Manager |
|---|---|---|---|---|---|---|---|
| Department Name | VCUA University Events | Supervisor | Viero, Diane L | Department Head | Jorge E Ancona |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Overtime |
| Travel |
| Travel Outside of Normal Business Hours |
| Other (provide description - max. 300 characters) |
| Other (description) |
|---|
| Must be able to travel and to work evenings and weekends. |
Level of Supervision Received
| General Supervision |
Items Used
| Standard Office Equipment |
Position Purpose
| Under the direction of the Director of Event Management and Protocol, the Public Events Manager is responsible for assisting in the coordination and implementation of special events that benefit the University of California, Riverside and that enhance the institution's image, reputation and attractiveness as a worthy focus of charitable giving and other forms of support. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Special Event Production | 60 |
| -Coordinate the production of the Hays Press-Enterprise Lecture, Campus Memorial and other special events as assigned. -Assist with the planning and coordination of high-profile major events such as the Chancellor's Dinner, Donors and Scholars Recognition, and Homecoming. |
|
| Public Ceremonies Production | 30 |
| Assist in the production and marketing of campus-wide public ceremonies including Commencement, New Student Convocation, inaugurations, groundbreaking ceremonies, building dedications and various other events. Specific responsibilities include, but are not limited to: -Assist in the development and maintenance of overall plans of action and time lines. -Schedule facilities and coordinate the ordering of services/supplies required to implement successful events. -Maintain and update event time lines to ensure that all planning details are executed. -Assist in the development of invitation mailing lists. -Assist in the design of invitations, programs, and other collateral materials. -Maintain event reservation lists and generate RSVP reports. -Develop content and coordinate the maintenance of event web pages, electronic calendar entries, and online reservation pages. -Work with catering vendors and campus food services in menu selection and service requirements. -Assist in event seating design and physical layout of program areas. -Develop outline of responsibilities for staff/volunteers working events. -Provide on-site coordination of event registration and logistics including all supplies and equipment. -Exercise good judgment to resolve issues that may arise during the course of an event. |
|
| Miscellaneous Duties | 10 |
| -Assist in the development of event budgets. -Provide back-up assistance to the reception function, as needed. -Perform other duties as assigned by the Assistant Vice Chancellor for Alumni & Constituent Relations and the Director of Event Management and Protocol. |
|
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Two to four years experience in event planning and production, including at least one year of supervisory experience, preferably in a University setting, and graduation from high school; or an equivalent combination of education and experience. |
|
| 2 | |
| Excellent interpersonal, oral and written communication skills. |
|
| 3 | |
| Ability to work collaboratively with colleagues, co-workers and constituents. |
|
| 4 | |
| Demonstrated ability to work successfully with volunteers. |
|
| 5 | |
| Demonstrated experience of microcomputer applications such as e-mail, word processing, spreadsheet applications and alumni/donor databases. |
|
| 6 | |
| Demonstrated ability to prioritize and handle multiple projects simultaneously. |
|
| 7 | |
| Knowledge of catering, facilities, aesthetic creativity and logistics to engage audience, technical knowledge, including sound, lighting, and projection systems. |
|
| 8 | |
| Skill and ability to organize, plan, and execute special events in diverse settings for varied audiences with various purposes. Ability to use common sense approaches and make prudent and sound decisions |
|
| 9 | |
| Ability to provide high quality services in a cost-effective manner and to recommend improved methods of performing the work. |
|
| 10 | |
| Ability to maintain a positive attitude during stressful situations. Ability to work under pressure and with continuous interruptions. |
|
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
|
Knowledge of University organization structure and policies and procedures |
|
| 2 | |
|
Demonstrated experience using Raiser's Edge donor database. |
|
| Posted Position Purpose |
|---|
| Under the direction of the Director of Event Management and Protocol, the Public Events Manager is responsible for assisting in the coordination and implementation of special events that benefit the University of California, Riverside and that enhance the institution's image, reputation and attractiveness as a worthy focus of charitable giving and other forms of support.Want to join a dynamic team? If you are results oriented, this position is for you! Please submit your application and cover letter today. Applicants may be required to complete one or more pre-employment assessments as part of the selection process.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to: -Promote the interests of the University of California, Riverside and strengthen its base of support. -Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees. -Ensure timely and effective communication between UCR and its alumni and external constituencies. -Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association. -Provide services and programs to benefit alumni, students, parents and other constituencies.
University Advancement: Under the leadership of Vice Chancellor Peter A. Hayashida, the UC Riverside University Advancement team raises public awareness of UCR's excellence in research, teaching and service. We encourage, promote, and secure public and private resources to support: recruitment and retention of world-class faculty; high-quality education for the best and brightest students who are reflective of California's diverse population; and leading-edge facilities and equipment necessary for inquiry and the creation of knowledge for the 21st century and beyond.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey. |
| Posted Minimum Requirements |
| -Two to four years experience in event planning and production, including at least one year of supervisory experience, preferably in a University setting, and graduation from high school; or an equivalent combination of education and experience. -Excellent interpersonal, oral and written communication skills. -Ability to work collaboratively with colleagues, co-workers and constituents. -Demonstrated ability to work successfully with volunteers. -Demonstrated experience of microcomputer applications such as e-mail, word processing, spreadsheet applications and alumni/donor databases. -Demonstrated ability to prioritize and handle multiple projects simultaneously. -Knowledge of catering, facilities, aesthetic creativity and logistics to engage audience, technical knowledge, including sound, lighting, and projection systems. -Skill and ability to organize, plan, and execute special events in diverse settings for varied audiences with various purposes. Ability to use common sense approaches and make prudent and sound decisions -Ability to provide high quality services in a cost-effective manner and to recommend improved methods of performing the work. -Ability to maintain a positive attitude during stressful situations. Ability to work under pressure and with continuous interruptions. |
| Posted Preferred Qualifications |
| -Knowledge of University organization structure and policies and procedures -Demonstrated experience using Raiser's Edge donor database. |