General Information
| Payroll Title | MUSEUM SCI | Title Code | 009723 | Grade/Step | Working Title | Museum Registrar | |
|---|---|---|---|---|---|---|---|
| Department Name | UCR ARTS Dept | Supervisor | Leigh E Engel | Department Head | Sheila A Bergman |
Special Requirements and Conditions
| Critical Position |
| Valid Driver License |
| Public Driving Record |
| Overtime |
| Shift Work |
| Travel Outside of Normal Business Hours |
Level of Supervision Received
| General Supervision |
Items Used
| Standard office equipment including desk top computer (MAC experience preferred), scanner, and copier |
Position Purpose
| ARTSblock is made of up the California Museum of Photography, the Culver Center of the Performing Arts, and the Sweeney Art Gallery. The California Museum of Photography has more than 500,000 photographs and photographic artifacts and apparatus. This collection serves to promote understanding of photography and visual media by providing access and context to one of the largest and most comprehensive photographic resources in America. The Museum contains four inter-linked collections, Bingham Technology Collection, Keystone-Mast Collection, University Print Collection, and the Study Center Library Collection. Of these, the Bingham Technology Collection holds over 10,000 items, the second largest camera collection in America, while the Keystone-Mast Collection is the worlds largest collection of over 400,000 original stereoscopic prints and original glass negatives. Collection projects have regularly been funded by NEA, NEH, corporations and foundations. Working under the Director of Collections, the Registrar will perform registration functions as assigned related to the permanent collection, loans, and temporary exhibitions. This may include coordinating packing, making domestic and international shipping arrangements, and preparing condition reports. Must be detail-oriented with excellent organizational and communication skills (both oral and written). Must be able to multitask and work well under pressure and with frequent deadlines. Will manage confidential information in a discreet and professional manner. Computer experience with Windows Office applications and museum collection management databases (preferably TMS) required. B.A. degree, preferably in Art History or related field required, plus one (1) year of museum experience, or an equivalent combination of education and experience. Ability to work evening and weekends as required. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Documentation | 30 |
| Maintains database records for all objects owned by the Museum, on extended loan, and on temporary loan for exhibitions. Maintains objects temporarily utilized by staff and visitors. Maintains objects in predetermined locations in storage. Prepares insurance reports for campus Risk Management department. | |
| Database | 20 |
| Creates and maintains paper and digital records of loaned and accessioned objects in the collection management database. Input and update records with information relating to loan transactions and exhibitions. Maintains database documentation of all incoming museum objects, new acquisitions and short-term loans; prepares accession records for permanent acquisitions; maintains registration of gift and loan records, including correspondence. | |
| Condition Reporting | 10 |
| Records the condition, receipt, shipment and location of all works of art both inside and outside the Museum. Generates paperwork relating to object movement including loan contracts, receipts, and movement reports. | |
| Exhibitions | 10 |
| Assists with exhibitions including coordination of installation schedule, working with curators, preparators, security, and couriers. | |
| Staff Coordination | 10 |
| Assists in the supervision of interns, volunteers, researchers, and contract workers at the request of the Director of Collections. | |
| Environment | 10 |
| Monitors environmental conditions, including temperature, relative humidity and light levels in art vaults and galleries. Maintains room security, storage conditions and environmental conditions. | |
| Shipping | 10 |
| Obtains quotes, and arranges the shipping of works of art via carriers and transportation methods that are in compliance with the UC's fine arts insurance policy. Assists in the packing, unpacking, crating, uncrating, loading, unloading and storage of works of art. Act as courier for museum as needed. | |
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree in Art History, History, or Museum Studies. | |
| 2 | |
| Minimum one (1) year experience in museum registration, collections management, or related field (or equivalent combination of education and experience). | |
| 3 | |
| Proficient in Microsoft Office products (on both a Mac and a PC) | |
| 4 | |
| Excellent verbal and written communication skils. | |
| 5 | |
| Cover letter required. | |
| 6 | |
| Ability to work effectively and collegially with a broad range of Museum constituents, including students and scholars. | |
| 7 | |
| Ability to achieve cross-functional teamwork and a desire to function in a team environment. | |
| 8 | |
| Adherence to deadlines and strong follow through. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Masters Degree in Art History, History, or Museum Studies | |
| 2 | |
| Experience with TMS database software | |
| Posted Position Purpose |
|---|
| Working under the Director of Collections, the Registrar will perform registration functions as assigned related to the permanent collection, loans, and temporary exhibitions. This may include coordinating packing, making domestic and international shipping arrangements, and preparing condition reports. Must be detail-oriented with excellent organizational and communication skills (both oral and written). Must be able to multitask and work well under pressure and with frequent deadlines. Will manage confidential information in a discreet and professional manner. Computer experience with Windows Office applications and museum collection management databases (preferably TMS) required. B.A. degree, preferably in Art History or related field required, plus one (1) year of museum experience, or an equivalent combination of education and experience. Ability to work evening and weekends as required. |
| Posted Minimum Requirements |
| Bachelor's degree in Art History, History, or Museum Studies. Minimum one (1) year experience in museum registration, collections management, or related field (or equivalent combination of education and experience). Proficient in Microsoft Office products (on both a Mac and a PC) Excellent verbal and written communication skills. Cover letter required. Ability to work effectively and collegially with a broad range of Museum constituents, including students and scholars. Ability to achieve cross-functional teamwork and a desire to function in a team environment. Adherence to deadlines and strong follow through. |
| Posted Preferred Qualifications |
| Masters Degree in Art History, History, or Museum Studies Experience with TMS database software |