General Information
| Payroll Title | MED RCDS ADM | Title Code | 009263 | Grade/Step | Working Title | Release of Information (ROI) / Health Information Management (HIM) Coordinator | |
|---|---|---|---|---|---|---|---|
| Department Name | Clinical Affairs Dept | Supervisor | Dearman, Jennifer S | Department Head | Michael N Nduati |
Special Requirements and Conditions
| Critical Position |
| Travel |
Level of Supervision Received
| General Supervision |
Items Used
| General office equipment: computer, fax, scanner, and copier in a business environment or physician office/healthcare setting. |
Position Purpose
| Responsible for coordinating the release of protected health information. Ensures compliance with legal requirements for authorization. Will perform audits and communicate findings with other members of the healthcare team to ensure the accuracy and completion of medical records. This position is also responsible for maintaining records in accordance with current federal, state, and local standards, guidelines and regulations that govern medical records. The coordinator assists in all areas of the health information management (HIM) functions, the primary duty being the release of information (ROI). Related duties include maintaining the accounting of disclosures database, and invoicing. Other duties include reviewing records for completion, reporting noncompliance, providing reports to providers of care, retrieving and filing of records, maintaining organization of filing areas and department, and auditing medical records for compliance as per laws, rules and regulations of federal and state licensing agencies. Inspects records to insure completeness and internal consistency in quality control and data substantiating diagnosis and treatment; maintain liaison with clinical and other users of medical records; assist in defining and maintaining standards for medical record keeping. This position will be required to travel to various clinic and affiliate locations in the inland empire. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Release of Information (ROI) | 45 |
| Coordinates the authorized release of protected health information to other healthcare entities, billing/payors, patients, attorneys, and others. Ensures all release requests comply with Health Insurance Portability Accountability Act (HIPAA) and the Confidentiality of Medical Information Act (CMIA). Keeps an accurate and detailed record of all requests and includes the authorization and communication material in the medical record. 1. Release of information per UCR policy, state and federal regulations, including HIPAA and CMIA requirements. 2. Maintains the confidentiality of medical records, communications, and proprietary information, accessing information on a need-to-know basis only. 3. Interfacing with requestors and their authorized agents via telephone and other appropriate methods. 4. Maintains appropriate logs of releases. 5. Assists with invoicing and reconciling billing and payment related to releases. 6. Performs quality assurance reviews on all released records. 7. Interacts with others (co-employees, management, physicians, patients, visitors, vendors) in a professional and tactful manner including treating them with respect and consideration regardless of their status or position. |
|
| Medical Record Review and Compliance | 45 |
| 1. Perform contemporaneous review of records for completion and accuracy. 2. Follow up with providers and staff when deficiencies are identified. 3. Provide status and activity reports to others, including COO and Compliance Department. 4. Responsible for locating, retrieving, requesting, logging, delivering, filing, assembling, performing, analysis and re-analysis of records and/or reports. |
|
| Special Projects / Travel | 10 |
| 1. May participate in projects to enhance the clinic operations, patient experience, or compliance with regulatory agencies. 2. May be required to travel to other clinic locations and the UC Riverside campus offices. |
|
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), formerly the American Medical Record Association, or eligibility for examination for accreditation; and two (2) years of experience in a medical records department for a healthcare entity; or an equivalent combination of education and experience. | |
| 2 | |
| Experience using electronic medical records (EMR) / electronic health records (EHR) systems. | |
| 3 | |
| Attention to detail, communication skills, computer literacy and good judgment in responding to records requests. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| No information record yet | |
| Posted Position Purpose |
|---|
| UCR Health is a team of physicians, specialists and healthcare professionals dedicated to improving the health of inland southern California residents and families by bringing health home to our communities.
Established alongside the School of Medicine at the University of California, Riverside, UCR Health is growing to meet the healthcare needs of the region - bringing innovative, culturally sensitive medical care to our communities. Our patient-centered primary care and specialty services deliver university-based healthcare excellence and innovation to the communities where we live, work and play. To learn more about UCR Health, please visit: www.ucrhealth.org
Responsible for coordinating the release of protected health information. Ensures compliance with legal requirements for authorization. Will perform audits and communicate findings with other members of the healthcare team to ensure the accuracy and completion of medical records. This position is also responsible for maintaining records in accordance with current federal, state, and local standards, guidelines and regulations that govern medical records.
The coordinator assists in all areas of the health information management (HIM) functions, the primary duty being the release of information (ROI). Related duties include maintaining the accounting of disclosures database, and invoicing. Other duties include reviewing records for completion, reporting noncompliance, providing reports to providers of care, retrieving and filing of records, maintaining organization of filing areas and department, and auditing medical records for compliance as per laws, rules and regulations of federal and state licensing agencies. Inspects records to insure completeness and internal consistency in quality control and data substantiating diagnosis and treatment; maintain liaison with clinical and other users of medical records; assist in defining and maintaining standards for medical record keeping.
This position will be required to travel to various clinic and affiliate locations in the inland empire. |
| Posted Minimum Requirements |
| 1. Registered Health Information Technician (RHIT) certification by the American Health Information Management Association (AHIMA), formerly the American Medical Record Association, or eligibility for examination for accreditation; and two (2) years of experience in a medical records department for a healthcare entity; or an equivalent combination of education and experience. 2. Experience using electronic medical records (EMR) / electronic health records (EHR) systems. 3. Attention to detail, communication skills, computer literacy and good judgment in responding to records requests. |
| Posted Preferred Qualifications |