General Information
| Payroll Title | BLANK AST 1 | Title Code | 004724 | Grade/Step | Working Title | Program Assistant | |
|---|---|---|---|---|---|---|---|
| Department Name | SMPPH Dept | Supervisor | Michelle C Burroughs | Department Head | Monica J Carson |
Special Requirements and Conditions
| Critical Position |
Level of Supervision Received
| Close Supervision |
Items Used
| Standard Office Equipment |
Position Purpose
| The School of Medicine's Center for Healthy Communities (CHC) promotes research to improve the health of medically undeserved, culturally, and economically diverse communities in the Inland Empire. CHC is administered by the UCR School of Medicine's Department of Social Medicine, Population and Public Health (SMPPH). The Program Assistant will support SMPPH's mission to engage in multidisciplinary education, research, service, and scholarship on the intersections of medicine and society with population and public health. Provides programmatic and administrative support on projects, programs, academics, and on matters of importance to the School of Medicine. The assistant will serve as a liaison with community organizations vital to CHC. |
Essential Functions
| Essential Function | % Time |
|---|---|
| Meeting Coordination | 60 |
| Assist Deputy Director and team on task including organizing events, meeting arrangements, location/room reservations, set-up of room and audiovisual equipment, and placing food service orders. Keep records of all meetings as needed including agendas, meeting minutes, action items. Provide timely assistance in the draft, edit, proof, copy, fax and distribution of correspondence and forms. Represent the department as a point of contact for internal and external visitors, including administrators, faculty and staff, as well as prominent members of the community. Assists with the scheduling of upcoming meetings, activities and collaborations for the department. Assists with the coordination and revision of standard operating procedures and guidelines for the department. |
|
| General Administrative Duties | 40 |
| Perform general administrative duties, which includes answering phone calls, responding to written inquiries, preparing memos, coordination of special events, and scheduling appointment and data entry. Maintain office supplies for office operations. |
|
Minimum Requirements
| Minimum Requirement | Display Ranking |
|---|---|
| 1 | |
| Exceptional organizational, time management and general office skills. Ability to prioritize and meet deadlines working with frequent interruptions. Ability to work on multiple assignments and manage time effectively to ensure deadlines are met in a timely manner. | |
| 2 | |
| Ability to work within a team and establish and maintain cooperative working relationships. Ability to interact effectively as an individual and a team member with department staff, faculty, students and outside community members. | |
| 3 | |
| Ability to maintain confidentially, exercise discretion and sound judgment. | |
| 4 | |
| Excellent oral, written, presentation, and interpersonal communication skills. Skill in communicating effectively and professionally using tact and diplomacy with a diverse population. | |
| 5 | |
| Demonstrated ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Demonstrated skill in creating editing documents in work processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications. | |
Preferred Qualifications
| Preferred Qualification | Display Ranking |
|---|---|
| 1 | |
| Bachelor's degree in a related field. | |
| 2 | |
| Minimum of 1 year demonstrated related experience in an office environment providing administrative support, including assisting department procedures. | |
| 3 | |
| Demonstrated administrative experience in a university or higher education environment. | |
| Posted Position Purpose |
|---|
| The School of Medicine's Center for Healthy Communities (CHC) promotes research to improve the health of medically undeserved, culturally, and economically diverse communities in the Inland Empire. CHC is administered by the UCR School of Medicine's Department of Social Medicine, Population and Public Health (SMPPH).
The Program Assistant will support SMPPH's mission to engage in multidisciplinary education, research, service, and scholarship on the intersections of medicine and society with population and public health. Provides programmatic and administrative support on projects, programs, academics, and on matters of importance to the School of Medicine. The assistant will serve as a liaison with community organizations vital to CHC.
This is a limited appointment, not to exceed 1,000 hours. |
| Posted Minimum Requirements |
| -Exceptional organizational, time management and general office skills. Ability to prioritize and meet deadlines working with frequent interruptions. Ability to work on multiple assignments and manage time effectively to ensure deadlines are met in a timely manner. -Ability to work within a team and establish and maintain cooperative working relationships. Ability to interact effectively as an individual and a team member with department staff, faculty, students and outside community members. -Ability to maintain confidentially, exercise discretion and sound judgment. -Excellent oral, written, presentation, and interpersonal communication skills. Skill in communicating effectively and professionally using tact and diplomacy with a diverse population. -Demonstrated ability to compose business correspondence, edit and use correct spelling, punctuation and grammar. Demonstrated skill in creating editing documents in work processing applications using advanced features and creating spreadsheets and reports using Word, Excel, Power Point or other software applications. |
| Posted Preferred Qualifications |
| -Bachelor's degree in a related field. -Minimum of 1 year demonstrated related experience in an office environment providing administrative support, including assisting department procedures. -Demonstrated administrative experience in a university or higher education environment. |