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Capital Programs Administrative Specialist (6 Month Limited with Possibility of Career Conversion)

Job Number Full/Part Time Schedule Salary
201312203364 Full Time 8AM - 5PM -

Position Information

A DETAILED JOB ANNOUNCEMENT MAY BE OBTAINED ON THE FINANCE and BUSINESS OPERATIONS WEBSITE: www.fbo.ucr.edu.

Under the general direction of the Capital Programs Executive Administrative Specialist, the Capital Programs Administrative Specialist provides general administrative support to the office of the Associate Vice Chancellor - Capital Programs and direct support to the management and professional staff within the Capital Programs office. The Administrative Specialist also provides analysis and coordination on a wide range of issues, projects and other highly sensitive and/or confidential matters; coordinates activities in support of the general operations of the Capital Programs Office; and provides direct support to the Associate Vice Chancellor - Capital Programs, in the absence of the Executive Administrative Specialist.

Minimum Requirements

Education and Experience: Associate's degree in a related field, and two (2) years recent experience performing administrative functions, or an equivalent combination of education and experience

Experience providing administrative support to management and professional staff; maintaining online calendars; scheduling complex meeting logistics and travel arrangements with attendees from multiple offices/locations; and interpreting and applying policies, procedures and legal requirements

Skill in utilizing a personal computer and office software applications such as Microsoft Word, Excel, Outlook, and PowerPoint; drafting a wide variety of correspondence, business agreements, reports, presentations, and spreadsheets; and maintaining accurate records with strict attention to detail

Ability to provide exceptional customer service; communicate effectively both orally and in writing; prioritize and manage a rapidly changing schedule; work independently within the framework of established responsibilities; establish professional relationships; interact effectively with diverse constituencies; and maintain confidentiality at all times

Preferred Qualifications

Knowledge of University structure, organization, and key administrative staff; and knowledge of University policies and procedures

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.

At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.

UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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