Position Details
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Cash Office Manager
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201402034024 | Full Time | 8AM - 5PM | - |
Position Information
To direct all cash handling and revenue collection activities for Dining Services (Approx. $9.4 M/yr). To provide, evaluate, and interpret policy and practices related to cash handling and revenue collection for the department and individuals performing the collection tasks. To ensure all UC policies and procedures are in place and practiced. To analyze and refine security measures ensuring safe and responsible cash handling procedures are being followed at every step of the collection and deposit process. To supervise the reconciliation of all revenue for the department between UCRFS, billing records and deposit records. To develop and refine the processes for the aforementioned reconciliation. To oversee all training and daily activities of cash handling personnel. To provide coaching, training, and daily supervision to clerical employees assigned to the commons cash office and Big West Bar and Grill. To hire, train, supervise, evaluate, schedule and discipline all assigned personnel assigned to the cash office and its satellites. To provide close supervision to all student supervisors working as cash handling student supervisors. To develop the student cash handling program to provide opportunities to the student employees for advancement within the cash office. To organize and project the scheduling needs of the unit, in order to accommodate all revenue collection activities of Dining Services including but not limited to: breakfast, lunch and dinner at all locations; Commons, four convenience stores, two coffee shops, Courtyard Cafe, all sporting events concessions and Board meals at all three Residence Hall Dining facilities (Approx. 250 shifts per week). To troubleshoot all POS systems (hardware and software) prior to calling IT for assistance.
Final applicants will be asked to participate in a Microsoft Excel skills assessment.
Final applicants will be asked to participate in a Microsoft Excel skills assessment.
Minimum Requirements
Bachelor's degree in a related field, and two years of experience in fiscal administration/analysis or a related field; or an equivalent combination of education and experience.
Recent related progressively responsible experience supervising a large, complex cashiering operation, including experience in establishing and enhancing internal control systems and doing complex reconciliations. Successful supervision to have included the responsibility for hiring, evaluating, directing and complaint/conflict resolution.
Demonstrated experience processing routine financial accounting transactions using an online financial system, and experience with database systems (e.g., MS Access) and query tools to extract relevant data. College level coursework in bookkeeping or financial accounting.
Strong computer skills, including experience with Microsoft Office Excel.
Demonstrated experience with automated accounts receivable processing an the related internal controls.
Proven ability to communicate effectively with management, subordinates, students, parents, and customers in a diverse environment. Skill in independently composing letters, memos, reports, and other written communication materials for a variety of audiences, using correct spelling, grammar, punctuation, composition, test editing, and proofreading skills. Ability to work effectively in a strong service environment that is subject to constantly changing priorities.
Ability to maintain confidentiality at all times.
Demonstrated ability to comprehend, interpret, and communicate effectively policies regarding handling of cash and its equivalents (e.g., BUS49, Campus policy number 200-72, Petty Cash procedures). Experience using creative problem solving skills , developing effective solutions that are within policy and procedure guidelines.
Demonstrated ability to plan and schedule projects to deliver project goals on time, recognizing, setting and acting on achievable priorities for project phases. Ability to make independent and logical decisions with consideration of the outcome.
Demonstrated administrative experience in an office environment providing administrative support for various levels of staff. Experience preparing complex work schedules for multiple locations. Skill in selecting and offering assignments to employees for development purposes that integrate personal and professional development with organizational needs.
Demonstrated skills in troubleshooting complex POS systems hardware and software, understanding specific functions of the system to identify what function is failing, and first response tests to correct the problem prior to calling IT for assistance.
Demonstrated skill in writing appropriate position descriptions that define requirements and essential functions. Skill in utilizing a structured interview approach to identify the most qualified candidate.
Recent related progressively responsible experience supervising a large, complex cashiering operation, including experience in establishing and enhancing internal control systems and doing complex reconciliations. Successful supervision to have included the responsibility for hiring, evaluating, directing and complaint/conflict resolution.
Demonstrated experience processing routine financial accounting transactions using an online financial system, and experience with database systems (e.g., MS Access) and query tools to extract relevant data. College level coursework in bookkeeping or financial accounting.
Strong computer skills, including experience with Microsoft Office Excel.
Demonstrated experience with automated accounts receivable processing an the related internal controls.
Proven ability to communicate effectively with management, subordinates, students, parents, and customers in a diverse environment. Skill in independently composing letters, memos, reports, and other written communication materials for a variety of audiences, using correct spelling, grammar, punctuation, composition, test editing, and proofreading skills. Ability to work effectively in a strong service environment that is subject to constantly changing priorities.
Ability to maintain confidentiality at all times.
Demonstrated ability to comprehend, interpret, and communicate effectively policies regarding handling of cash and its equivalents (e.g., BUS49, Campus policy number 200-72, Petty Cash procedures). Experience using creative problem solving skills , developing effective solutions that are within policy and procedure guidelines.
Demonstrated ability to plan and schedule projects to deliver project goals on time, recognizing, setting and acting on achievable priorities for project phases. Ability to make independent and logical decisions with consideration of the outcome.
Demonstrated administrative experience in an office environment providing administrative support for various levels of staff. Experience preparing complex work schedules for multiple locations. Skill in selecting and offering assignments to employees for development purposes that integrate personal and professional development with organizational needs.
Demonstrated skills in troubleshooting complex POS systems hardware and software, understanding specific functions of the system to identify what function is failing, and first response tests to correct the problem prior to calling IT for assistance.
Demonstrated skill in writing appropriate position descriptions that define requirements and essential functions. Skill in utilizing a structured interview approach to identify the most qualified candidate.
Preferred Qualifications
Education and/or degree equivalent combination of education and experience equivalent to a bachelor's degree in a related field.
Experience with applying budgeting and financial policies, and developing related internal controls.
Experience with developing financial and operating plans.
Skill in performing routine statistical computations such as variance analyses, simple and weighted average computations, correlation coefficients, and other statistical analyses.
Knowledge of and skill in applying UC Personnel Policies for Staff Members to personnel-related matters.
Knowledge of applicable UC bargaining contracts as it relates to personnel activities and decisions.
Knowledge of supervisory and management principles equivalent to certificate or coursework in a supervisory development program.
Demonstrated experience with online Student Information System (SIS+)
Experience with applying budgeting and financial policies, and developing related internal controls.
Experience with developing financial and operating plans.
Skill in performing routine statistical computations such as variance analyses, simple and weighted average computations, correlation coefficients, and other statistical analyses.
Knowledge of and skill in applying UC Personnel Policies for Staff Members to personnel-related matters.
Knowledge of applicable UC bargaining contracts as it relates to personnel activities and decisions.
Knowledge of supervisory and management principles equivalent to certificate or coursework in a supervisory development program.
Demonstrated experience with online Student Information System (SIS+)
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview