Position Details
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Administrative Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201403215024 | Full Time | 8:30am - 5:30pm | $56,982 - $81,683 |
Position Information
The Center for the Promotion of Healthy Communities (CPHC) is charged with increasing access to care for individuals in underserved and minority communities, as well as directing programs that involve translating research into communities. The Center is a community-based academic partnership committed to improving the health and well-being of the community, educating its health professionals and serving as a force for change.
Under the general supervision of the Director the incumbent will provide essential administrative support for all functions and day-to-day operations for the CPHC in the School of Medicine. The incumbent is responsible for maintaining calendars, ensuring Center leadership has sufficient background materials necessary for meetings and/or travel itineraries. The incumbent will provide administrative support to special projects, perform special assignments and work on complex assignments where considerable judgment and initiative is needed in resolving problems and make recommendations. Incumbent will serve as a focal point for communications; answering phones and screening/redirecting inquiries as appropriate. Incumbent will also serve as staff support to essential meetings within the Center's Office, inclusive but not limited to, preparing files, preparing agendas, taking minutes, following-up on action items and handling routine correspondence. Incumbent will also be responsible for submitting travel reimbursements and other routine accounting transactions.
Work schedule for this position is Monday - Friday, 8:30am to 5:30pm.
Under the general supervision of the Director the incumbent will provide essential administrative support for all functions and day-to-day operations for the CPHC in the School of Medicine. The incumbent is responsible for maintaining calendars, ensuring Center leadership has sufficient background materials necessary for meetings and/or travel itineraries. The incumbent will provide administrative support to special projects, perform special assignments and work on complex assignments where considerable judgment and initiative is needed in resolving problems and make recommendations. Incumbent will serve as a focal point for communications; answering phones and screening/redirecting inquiries as appropriate. Incumbent will also serve as staff support to essential meetings within the Center's Office, inclusive but not limited to, preparing files, preparing agendas, taking minutes, following-up on action items and handling routine correspondence. Incumbent will also be responsible for submitting travel reimbursements and other routine accounting transactions.
Work schedule for this position is Monday - Friday, 8:30am to 5:30pm.
Minimum Requirements
1. Completion of two years of college level courses in business or a related area or equivalent combination of education and or experience.
2. Demonstrated progressively responsible and extensive experience in providing administrative support to Director-level or higher positions.
3. Experience providing support to programs in higher education or similar environment.
4. Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines.
5. Skill in independently researching questions and making appropriate contacts when problem solving.
6. Ability to make appropriate decisions following established policies and procedures.
7. Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.
8. Skill in accurate record keeping with strict attention to detail.
9. Ability to interact professionally and function effectively with speed and accuracy in a fast-paced, complex academic environment, while demonstrating excellent customer service, tact, courtesy, and diplomacy.
10. Demonstrated excellent verbal, written, grammatical, typing, proofreading, and interpersonal skills.
11. Ability to initiate and work independently as well as part of a team, while maximizing productivity and meeting multiple deadlines.
12. Demonstrated proficiency and experience using PC-based computer systems and software, such as Microsoft Word, Excel, Access, Outlook and advanced proficiency in Power Point. Ability to diagnose and solve basic computer systems and printer problems.
13. Demonstrated analytical and organizational skills.
14. Ability to work with little supervision, set priorities, and use initiative. Ability to work effectively with others in a climate that embraces diversity.
15. Knowledge of bibliographic information retrieval systems.
2. Demonstrated progressively responsible and extensive experience in providing administrative support to Director-level or higher positions.
3. Experience providing support to programs in higher education or similar environment.
4. Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines.
5. Skill in independently researching questions and making appropriate contacts when problem solving.
6. Ability to make appropriate decisions following established policies and procedures.
7. Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.
8. Skill in accurate record keeping with strict attention to detail.
9. Ability to interact professionally and function effectively with speed and accuracy in a fast-paced, complex academic environment, while demonstrating excellent customer service, tact, courtesy, and diplomacy.
10. Demonstrated excellent verbal, written, grammatical, typing, proofreading, and interpersonal skills.
11. Ability to initiate and work independently as well as part of a team, while maximizing productivity and meeting multiple deadlines.
12. Demonstrated proficiency and experience using PC-based computer systems and software, such as Microsoft Word, Excel, Access, Outlook and advanced proficiency in Power Point. Ability to diagnose and solve basic computer systems and printer problems.
13. Demonstrated analytical and organizational skills.
14. Ability to work with little supervision, set priorities, and use initiative. Ability to work effectively with others in a climate that embraces diversity.
15. Knowledge of bibliographic information retrieval systems.
Preferred Qualifications
1. Bachelor's degree or equivalent combination of education and experience.
2. Demonstrated extensive experience providing programmatic support to higher education programs.
3. Demonstrated experience working in a health services environment.
4. Bilingual in Spanish.
2. Demonstrated extensive experience providing programmatic support to higher education programs.
3. Demonstrated experience working in a health services environment.
4. Bilingual in Spanish.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview