Position Details
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Executive Assistant/Membership Coordinator
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201409249343 | Full Time | 8AM - 5PM | - |
Position Information
About this position: Executive Assistant/Membership Coordinator, Alumni and Constituent Relations, University of California, Riverside. The Executive Assistant/Membership Coordinator provides administrative and programmatic support to the Assistant Vice Chancellor (AVC) and the Assistant Executive Director (AED) for Alumni and Constituent Relations for a wide range of projects, programs and financial responsibilities. The incumbent manages a complex calendar, processes daily deposits, coordinates meetings and events, and serves as a resource for visitors and alumni. In addition, the position coordinates the membership fulfillment process and records membership data for the UCR Alumni Association. We recruit talented individuals with a passion for their work. Sound like you? Apply today! Please note: As part of the selection process, final candidates may be required to take a skill assessment test.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to:
-Promote the interests of the University of California, Riverside and strengthen its base of support.
-Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees.
-Ensure timely and effective communication between UCR and its alumni and external constituencies.
-Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association.
-Provide services and programs to benefit alumni, students, parents and other constituencies.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey. Measures of social mobility, including enrollment of low-income students, net price and having a better-than-predicted graduation rate, helped propel UCR to the No. 2 overall ranking with an overall score of 93.5 out of a possible 100 points.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to:
-Promote the interests of the University of California, Riverside and strengthen its base of support.
-Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees.
-Ensure timely and effective communication between UCR and its alumni and external constituencies.
-Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association.
-Provide services and programs to benefit alumni, students, parents and other constituencies.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey. Measures of social mobility, including enrollment of low-income students, net price and having a better-than-predicted graduation rate, helped propel UCR to the No. 2 overall ranking with an overall score of 93.5 out of a possible 100 points.
Minimum Requirements
-Bachelor's degree in related field or an equivalent combination of education and experience.
-A minimum of two years experience providing administrative support to administrators/ directors; coordinating meetings and events, and ability to manage a complex calendar that requires frequent changes.
-Skill in performing basic bookkeeping/accounting transactions. Experience with processing routine financial accounting transactions with an online financial system.
-Intermediate proficiency in MS suite (Outlook, Word, Excel). Demonstrated experience with learning and adapting to new computer systems and office procedures. Ability to offer insightful and critical "user" feedback as systems are developed. Prior experience with database applications.
-Ability to manage competing priorities to completion under minimal supervision.
-Demonstrated ability to independently exercise discretion and sound judgment regarding sensitive/confidential information, issues and requests generated by campus executives, alumni, donors, and various internal/external constituencies. Ability to determine which issues require AVC or AED review/input/action.
-Ability to gather/analyze/interpret information, problems, situations, practices or procedures to define problems, identify solutions and independently act on resolution. Ability to interpret policies and procedures.
-Exceptional written and verbal communication skills to present information clearly and logically. Demonstrated ability in the following areas: fast, accurate typing; accurate transcription of meeting minutes; editing and proofreading. Correct usage of the English language including spelling, grammar and punctuation.
-Excellent interpersonal skills and ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interaction with alumni leaders, donors, parents and various internal/external constituencies.
-Bachelor's degree in related field or an equivalent combination of education and experience.
-Strong organizational and time management skills and attention to detail. Ability to work independently with frequent interruptions and changing priorities.
-A minimum of two years experience providing administrative support to administrators/ directors; coordinating meetings and events, and ability to manage a complex calendar that requires frequent changes.
-Skill in performing basic bookkeeping/accounting transactions. Experience with processing routine financial accounting transactions with an online financial system.
-Intermediate proficiency in MS suite (Outlook, Word, Excel). Demonstrated experience with learning and adapting to new computer systems and office procedures. Ability to offer insightful and critical "user" feedback as systems are developed. Prior experience with database applications.
-Ability to manage competing priorities to completion under minimal supervision.
-Demonstrated ability to independently exercise discretion and sound judgment regarding sensitive/confidential information, issues and requests generated by campus executives, alumni, donors, and various internal/external constituencies. Ability to determine which issues require AVC or AED review/input/action.
-Ability to gather/analyze/interpret information, problems, situations, practices or procedures to define problems, identify solutions and independently act on resolution. Ability to interpret policies and procedures.
-Exceptional written and verbal communication skills to present information clearly and logically. Demonstrated ability in the following areas: fast, accurate typing; accurate transcription of meeting minutes; editing and proofreading. Correct usage of the English language including spelling, grammar and punctuation.
-Excellent interpersonal skills and ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interaction with alumni leaders, donors, parents and various internal/external constituencies.
-Bachelor's degree in related field or an equivalent combination of education and experience.
-Strong organizational and time management skills and attention to detail. Ability to work independently with frequent interruptions and changing priorities.
Preferred Qualifications
-Experience working in a fast paced, educational and/or nonprofit environment is highly desirable.
-Knowledge of UCR and UC administrative policies and procedures, particularly financial and purchasing.
-Knowledge of and experience with Raiser's Edge database.
-Experience providing administrative support to executive level administrators.
-Bachelor's degree
-Knowledge of UCR and UC administrative policies and procedures, particularly financial and purchasing.
-Knowledge of and experience with Raiser's Edge database.
-Experience providing administrative support to executive level administrators.
-Bachelor's degree
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview
At UC Riverside we celebrate diversity and are proud of our #8 ranking among the nation for most diverse universities (US News and World Report 2012-13). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 46th among top public universities (US News and World Report 2012-13) and is an Equal Opportunity and Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.
For information about our generous employee benefits package, visit: Employee Benefits Overview