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Alumni Programs Coordinator
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201505315281 | Full Time | 8AM - 5PM | - |
Position Information
Under the direction of the Associate Executive Director of Alumni and Constituent Relations, the Alumni Programs Coordinator will gather information from a variety of sources in support of alumni programs and events. Manage day-to-day programmatic operations including managing timelines and supporting alumni committee meetings. Provide administrative support to the Associate Executive Director and staff, including telephone and office coverage, internal and external professional communications, data entry, and other alumni business processes. Professional interaction with academic and administrative leadership, alumni, donors, parents and constituents. Must be able to travel and work occasional evenings and weekends. Must possess a valid driver's license and access to an insured vehicle to make routine bank deposits. Want to join a dynamic team? If you are results oriented, this position is for you! Please submit your application and cover letter today. Applicants may be required to complete one or more pre-employment assessments as part of the selection process.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to: -Promote the interests of the University of California, Riverside and strengthen its base of support. -Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees. -Ensure timely and effective communication between UCR and its alumni and external constituencies. -Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association. -Provide services and programs to benefit alumni, students, parents and other constituencies.
University Advancement: Under the leadership of Vice Chancellor Peter A. Hayashida, the UC Riverside University Advancement team raises public awareness of UCR's excellence in research, teaching and service. We encourage, promote, and secure public and private resources to support: recruitment and retention of world-class faculty; high-quality education for the best and brightest students who are reflective of California's diverse population; and leading-edge facilities and equipment necessary for inquiry and the creation of knowledge for the 21st century and beyond.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey.
The Office of Alumni & Constituent Relations serves to preserve and promote the relationships between UCR, its alumni, students and many external constituencies. Through its various services and programs, the office engages UCR's alumni, students and external constituencies in support of the university and its tradition of excellence. The office's general objectives are to: -Promote the interests of the University of California, Riverside and strengthen its base of support. -Encourage an ongoing commitment to UCR among its alumni, students, parents, emeriti faculty and staff retirees. -Ensure timely and effective communication between UCR and its alumni and external constituencies. -Encourage greater involvement in UCR's Alumni Association, Parents Association, Student Alumni Association, Emeriti Association and Retirees Association. -Provide services and programs to benefit alumni, students, parents and other constituencies.
University Advancement: Under the leadership of Vice Chancellor Peter A. Hayashida, the UC Riverside University Advancement team raises public awareness of UCR's excellence in research, teaching and service. We encourage, promote, and secure public and private resources to support: recruitment and retention of world-class faculty; high-quality education for the best and brightest students who are reflective of California's diverse population; and leading-edge facilities and equipment necessary for inquiry and the creation of knowledge for the 21st century and beyond.
About UCR: The University of California, Riverside (www.ucr.edu) is a doctoral research university, a living laboratory for groundbreaking exploration of issues critical to Inland Southern California, the state and communities around the world. Reflecting California's diverse culture, UCR's enrollment has exceeded 21,000 students. The campus opened a medical school in 2013 and has reached the heart of the Coachella Valley by way of the UCR Palm Desert Center. The campus has an annual statewide economic impact of more than $1 billion. UCR is the most diverse campus in the prestigious 10 campus UC system and it is the eighth most diverse university in the nation. Recently named a "Next Generation University", UCR has earned a national reputation for excellence in research, teaching and service. For the second consecutive year, UCR has been recognized by The Princeton Review as one of the top green colleges in North America and for (2013) the Washington Monthly magazine ranked the University of California, Riverside second among national universities in their ninth-annual College Ranking Survey.
Minimum Requirements
-Bachelor's degree in related field or an equivalent combination of education and experience.
-A minimum of two year's experience providing support to high level administrators including managing and coordinating meetings and events.
-Skill in performing basic bookkeeping/accounting transactions. Experience with processing routine financial accounting transactions with an online financial system. Strong organizational and time management skills and attention to detail.
-Intermediate proficiency in MS suite (Outlook, Word, Excel). Demonstrated experience with learning and adapting to new computer systems and office procedures. Prior experience with database applications.
-Demonstrated ability to independently exercise discretion and sound judgment. Ability to handle sensitive/confidential information, issues and requests generated by campus executives, alumni, donors, and various internal/external constituencies.
-Ability to gather/analyze/interpret information, problems, situations, practices or procedures to define problems, identify solutions and independently act on resolution. Ability to interpret policies and procedures.
-Ability to work independently with frequent interruptions and changing priorities.
-Exceptional written and verbal communication skills to present information clearly and logically. Demonstrated ability in the following areas: fast and accurate typing; accurate transcription of meeting minutes; editing and proofreading. Correct usage of the English language including spelling, grammar and punctuation.
-Excellent interpersonal skills and ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interaction with alumni leaders, donors, parents and various internal/external constituencies.
-Experience working in a fast paced, educational and/or nonprofit environment is highly desirable.
-A minimum of two year's experience providing support to high level administrators including managing and coordinating meetings and events.
-Skill in performing basic bookkeeping/accounting transactions. Experience with processing routine financial accounting transactions with an online financial system. Strong organizational and time management skills and attention to detail.
-Intermediate proficiency in MS suite (Outlook, Word, Excel). Demonstrated experience with learning and adapting to new computer systems and office procedures. Prior experience with database applications.
-Demonstrated ability to independently exercise discretion and sound judgment. Ability to handle sensitive/confidential information, issues and requests generated by campus executives, alumni, donors, and various internal/external constituencies.
-Ability to gather/analyze/interpret information, problems, situations, practices or procedures to define problems, identify solutions and independently act on resolution. Ability to interpret policies and procedures.
-Ability to work independently with frequent interruptions and changing priorities.
-Exceptional written and verbal communication skills to present information clearly and logically. Demonstrated ability in the following areas: fast and accurate typing; accurate transcription of meeting minutes; editing and proofreading. Correct usage of the English language including spelling, grammar and punctuation.
-Excellent interpersonal skills and ability to interact diplomatically with diverse personalities and to exercise judgment and tact in interaction with alumni leaders, donors, parents and various internal/external constituencies.
-Experience working in a fast paced, educational and/or nonprofit environment is highly desirable.
Preferred Qualifications
-Bachelors Degree
-Knowledge of and experience with Raiser's Edge database.
-Knowledge of UCR and UC administrative policies and procedures, particularly financial and purchasing.
-Previous experience working in a university/college alumni relations office.
-Proficiency in using the Internet to conduct research.
-General knowledge of page layout software and design
-Knowledge of and experience with Raiser's Edge database.
-Knowledge of UCR and UC administrative policies and procedures, particularly financial and purchasing.
-Previous experience working in a university/college alumni relations office.
-Proficiency in using the Internet to conduct research.
-General knowledge of page layout software and design
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.
At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 55th among top public universities (US News and World Report 2013-2014).
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 55th among top public universities (US News and World Report 2013-2014).
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview