Position Details
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Academic Personnel & Human Resources Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201608220643 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
The School of Business Administration (SoBA) at the University of California, Riverside is a nationally-ranked and internationally-recognized AACSB-accredited business school. With over 14,000 alumni all over the world, it is home to the largest undergraduate business program in the University of California system, as well as to the A. Gary Anderson Graduate School of Management, which features MBA, Ph.D., Flex MBA, Master of Professional Accountancy (MPAc), and Master of Finance (MFin) programs. SoBA is positioned as a center of excellence in business education through cutting-edge research on the business challenges of the 21st century.
Under the direction of the Director of Academic Personnel and Human Resources, the Academic Personnel and Human Resources (AP&HR) Assistant provides administrative support for a variety of Academic Personnel and Human Resources departmental functions. The AP&HR Assistant is responsible for scheduling interviews, assisting new hires with completing the on-boarding process, and maintaining staff and academic personnel employment files along with other AP and HR related duties. This position will assist with travel and accommodation arrangements for staff and faculty recruitment candidates, as well as assisting with events related to Academic Personnel and Human Resources, and other Dean's Office events as requested. The incumbent may also provide general administrative support for the Dean's Executive Team, as needed. The AP&HR Assistant will assist and have working knowledge of higher education system-wide and local academic personnel and human resources policies and procedures. The AP&HR Assistant will maintain strict confidentiality at all times and will provide the highest level of customer service to the internal and external customers in a courteous and professional manner. Working independently with staff and academic titles, the Assistant will provide policy interpretation, analysis, and administrative support in the management of the centralized processes for SoBA's Academic Personnel and Human Resources Business.
Under the direction of the Director of Academic Personnel and Human Resources, the Academic Personnel and Human Resources (AP&HR) Assistant provides administrative support for a variety of Academic Personnel and Human Resources departmental functions. The AP&HR Assistant is responsible for scheduling interviews, assisting new hires with completing the on-boarding process, and maintaining staff and academic personnel employment files along with other AP and HR related duties. This position will assist with travel and accommodation arrangements for staff and faculty recruitment candidates, as well as assisting with events related to Academic Personnel and Human Resources, and other Dean's Office events as requested. The incumbent may also provide general administrative support for the Dean's Executive Team, as needed. The AP&HR Assistant will assist and have working knowledge of higher education system-wide and local academic personnel and human resources policies and procedures. The AP&HR Assistant will maintain strict confidentiality at all times and will provide the highest level of customer service to the internal and external customers in a courteous and professional manner. Working independently with staff and academic titles, the Assistant will provide policy interpretation, analysis, and administrative support in the management of the centralized processes for SoBA's Academic Personnel and Human Resources Business.
Minimum Requirements
Minimum two years of administrative experience.
Minimum one year of Human Resources and/or Academic Personnel support experience.
Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar.
Demonstrated experience and expertise computer software (Microsoft Word, Excel, PowerPoint, and Outlook) and office equipment.
Ability to work as a team player and establish and maintain cooperative working relationships.
Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.
Ability to work with a wide variety of people from all levels of internal and external organizations, campus community, and international students and visitors.
Skill in accurate record keeping with strict attention to detail.
Ability to prioritize work and meet deadlines while working with frequent interruptions.
Minimum one year of Human Resources and/or Academic Personnel support experience.
Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation and grammar.
Demonstrated experience and expertise computer software (Microsoft Word, Excel, PowerPoint, and Outlook) and office equipment.
Ability to work as a team player and establish and maintain cooperative working relationships.
Ability to maintain confidentiality at all times and to handle sensitive/confidential information, issues and requests.
Ability to work with a wide variety of people from all levels of internal and external organizations, campus community, and international students and visitors.
Skill in accurate record keeping with strict attention to detail.
Ability to prioritize work and meet deadlines while working with frequent interruptions.
Preferred Qualifications
Associate degree in related field.
Minimum two years of experience in an academic environment providing administrative support for staff and/or faculty.
Knowledge of University of California policies and procedures.
Minimum two years of experience in an academic environment providing administrative support for staff and/or faculty.
Knowledge of University of California policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student the resources to explore, engage, imagine and excel.
At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 55th among top public universities (US News and World Report 2013-2014).
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
At UC Riverside we celebrate diversity and are proud of our #12 ranking among the nation for most diverse universities (US News and World Report 2013-2014). Become part of a place that fosters success for all its constituents, students, faculty, and staff, and where work/life balance and campus culture are integral to our way of life.
UCR is ranked 55th among top public universities (US News and World Report 2013-2014).
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview