Position Details
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Administrative Assistant - Harvest Shared Services Center
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 201911048641 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
The Harvest Shared Services Center delivers academic personnel, payroll, and human resource services for the College of Natural and Agricultural Sciences (CNAS), and also provides payroll and leave administration services for the College of Humanities and Social Services (CHASS), The Office of Research and Economic Development (RED), The University of California Institute for Mexico and the United States (UCMEXUS), and Academic Senate. The unit is divided into three sections: Academic Personnel, HR, and Payroll, each led by a Director. The incumbent is responsible for providing administrative support to the unit, to include: maintaining each director's calendar, taking minutes at staff meetings and following-up on action items, serving as the first point of contact for the public and provide backup to the Payroll and Academic Personnel Assistants. This position works at the front desk, screening visitors and responding to inquiries on a variety of subjects. The incumbent must be detail oriented as well as, maintain appropriate discretion to deal with confidential and sensitive issues.
Minimum Requirements
High School Diploma plus five (5) years of Administrative Experience or an equivalent combination of education and experience.
Demonstrated skill utilizing Microsoft Suite including Outlook, Word & Excel. Operational experience with PowerPoint and Internet. Demonstrated knowledge in maintaining calendars for individuals using web-based calendaring software.
Administrative support experience, including strong organizational skills and ability to exercise independent judgment.
Demonstrated skill and experience writing clear, concise and grammatically correct correspondence and meeting minutes as needed.
Experience prioritizing assignments to complete work in a timely manner under the pressure of deadlines and interruptions.
Demonstrated experience working independently and as a member of a team.
Demonstrated interpersonal skills to professionally interact with faculty, staff, students and co-workers. Ability to provide information and direction to a diverse population in a diplomatic and tactful manner.
Ability to work in an environment that requires a high level of confidentiality.
Demonstrated skill utilizing Microsoft Suite including Outlook, Word & Excel. Operational experience with PowerPoint and Internet. Demonstrated knowledge in maintaining calendars for individuals using web-based calendaring software.
Administrative support experience, including strong organizational skills and ability to exercise independent judgment.
Demonstrated skill and experience writing clear, concise and grammatically correct correspondence and meeting minutes as needed.
Experience prioritizing assignments to complete work in a timely manner under the pressure of deadlines and interruptions.
Demonstrated experience working independently and as a member of a team.
Demonstrated interpersonal skills to professionally interact with faculty, staff, students and co-workers. Ability to provide information and direction to a diverse population in a diplomatic and tactful manner.
Ability to work in an environment that requires a high level of confidentiality.
Preferred Qualifications
Administrative experience in an academic environment providing administrative support for staff and/or faculty. Experience with payroll, human resources, or academic personnel.
Demonstrated experience with UCR on-line service systems.
Demonstrated experience with UCR on-line service systems.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."
- Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.
- UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.
- In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview