Position Details
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Administrative & Financial Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 202001311981 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
The Art and Art History departments have 18 Faculty FTE, 10-15 temporary faculty and several diverse operations, including a Visual Resources Collection, and four instructional diverse areas with robust Arts labs: Photo/Digital, Painting, Sculpture and Video. There are 3 Art History tracks, one undergraduate Art BA, as well as MA and MFA programs, and a PhD program in Art History.
Under the general supervision of the Financial & Administrative Officer for Art and Art History and the Chairs, is responsible for all matters related to purchasing in a fast paced environment. Processes campus work orders, on-line travel, check requests in compliance with UCR Policy and Procedures. Works with FAO in the monitoring and maintenance of routine and non-routine matters related to space and coordinating relevant Facilities work order scheduling. Coordinates and processes Visiting Artists and/or Art models financial and administrative tasks. Coordinates student lab assistant hiring and inputs all student payroll/personnel entries into the snapshot system. Reconciles monthly ledgers according to established campus and college policies and practices. Supports routine matters related to student services and initiates and processes instructional support matters. Provides administrative, computer and reception support. Hires and trains student assistants for Art and Art History administration. Assists with departmental events.
Under the general supervision of the Financial & Administrative Officer for Art and Art History and the Chairs, is responsible for all matters related to purchasing in a fast paced environment. Processes campus work orders, on-line travel, check requests in compliance with UCR Policy and Procedures. Works with FAO in the monitoring and maintenance of routine and non-routine matters related to space and coordinating relevant Facilities work order scheduling. Coordinates and processes Visiting Artists and/or Art models financial and administrative tasks. Coordinates student lab assistant hiring and inputs all student payroll/personnel entries into the snapshot system. Reconciles monthly ledgers according to established campus and college policies and practices. Supports routine matters related to student services and initiates and processes instructional support matters. Provides administrative, computer and reception support. Hires and trains student assistants for Art and Art History administration. Assists with departmental events.
Minimum Requirements
Five (5) years of demonstrated responsible administrative experience; or BA and one (1) year of experience, or an equivalent combination of education and experience.
Demonstrated ability to analyze and interpret information, practices, policies and procedures.
Knowledge and experience working with on-line purchasing and financial systems.
Strong analytical skills and ability to research, analyze and use good judgment in resolving problems.
Experience performing purchasing work at progressive levels of responsibility in a fast paced environment.
Ability to organize and prioritize workload to ensure multiple deadlines are met.
Ability and skill to proficiently operate a PC for spreadsheets, databases, word processing and flyer design.
Ability to interact and communicate effectively, orally and in writing, with faculty, staff and personnel in various campus departments.
Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken.
Administrative experience in an office environment providing administrative support while demonstrating excellent customer service.
Demonstrated ability to analyze and interpret information, practices, policies and procedures.
Knowledge and experience working with on-line purchasing and financial systems.
Strong analytical skills and ability to research, analyze and use good judgment in resolving problems.
Experience performing purchasing work at progressive levels of responsibility in a fast paced environment.
Ability to organize and prioritize workload to ensure multiple deadlines are met.
Ability and skill to proficiently operate a PC for spreadsheets, databases, word processing and flyer design.
Ability to interact and communicate effectively, orally and in writing, with faculty, staff and personnel in various campus departments.
Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken.
Administrative experience in an office environment providing administrative support while demonstrating excellent customer service.
Preferred Qualifications
Training and experience on Purchasing and Financial policy and procedures of UCR.
Knowledge and experience working with on-line purchasing and financial systems such as Ebuy and iTravel.
Experience using an on-line payroll system.
Knowledge and experience working with on-line purchasing and financial systems such as Ebuy and iTravel.
Experience using an on-line payroll system.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."
- Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."
- In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.
- UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.
- In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview