Position Details
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Executive Administrative Specialist - Undergraduate Medical Education
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 23125919 | Full Time | 8AM - 5PM | - |
Position Information
As Executive Administrative Specialist to the Senior Associate Dean (SAD) Education, the Associate Dean, and the FAO, in the School of Medicine (SOM), provides executive level coordination and support to designated individuals, and when needed other high-level management and staff in the Dean's Office. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, and on matters of importance to the School of Medicine. Represent the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of senior leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are scheduled appropriately, fully briefed and have all relevant background materials for each engagement, as well as tracking all tasks and deliverables due. Manage all aspects of the designated individual's business. Strategize and advise in university communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. This includes travel prep, briefings, follow-up and timely reimbursement. Staff relevant SOM committees and work groups: develop and distribute agendas, attend meetings, record highlights, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate policies and procedures within the office to achieve maximum efficiency.
**The classification title and salary range for this position are currently under review. The classification for this position is covered under the Teamsters Local 2010 (Clerical and Allied Services (CX)).**
**The classification title and salary range for this position are currently under review. The classification for this position is covered under the Teamsters Local 2010 (Clerical and Allied Services (CX)).**
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Prior experience in a medical school, medical center or hospital environment. | Preferred |
| Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support. | Required |
Minimum Requirements
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Ability to remain flexible at all times with changing priorities and last minute changes.
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Ability to remain flexible at all times with changing priorities and last minute changes.
Preferred Qualifications
Working knowledge of common organization-specific and other computer application programs.
Demonstrated knowledge and understanding of academic and administrative structure of UCR.
Demonstrated knowledge and understanding of academic and administrative structure of UCR.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview