Position Details
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Financial Administrative Officer
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 23869211 | Full Time | 8AM - 5PM | $78,700 - $145,100 |
Position Information
Senior staff member of the administrative unit for two departments within CHASS. 1) The Department of Comparative Literature and Languages (CLL) and 2) The Department of Hispanic Studies (HS). Provides administrative and financial leadership and support to the departments. Combined, total population equates to 25 ladder faculty FTE, 4 staff FTE, up to 31 lecturer faculty, approximately 265 undergraduate students, and 71 graduate students which include Teaching Assistantships. Combined permanent and temporary operating budgets of approximately 4.8 million dollars, designated/grant budgets of approximately $350,000 and The Chancellor's Chair Fund for Innovative Teaching budget with annual delegations of $75,000. The Financial and Administrative Officer (FAO) for both departments reports to the department Chairs and has a dotted reporting line to the College's Assistant Dean & CFAO and is responsible for providing management, coordination and oversight of the daily operations of the department including financial, human resources, academic support, contracts and grants, facilities management and other operational matters. This position manages business, accountability, stewardship, and support functions in the department to achieve the departments and College of Humanities, Arts, & Social Sciences (CHASS) goals and objectives in meeting the mission of the University.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 6 years of related experience. | Required |
| 6 - 10 years of related experience. | Required |
| Previous supervisory/managerial experience. | Preferred |
Minimum Requirements
Experience inputting, reconciling, and reporting financial transactions and payroll in an on-line financial environment.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Excellent judgment in identifying and resolving operational conflicts and concerns.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid organizational and customer service skills to effectively manage multiple priorities.
Experience in researching, interpreting, and establishing administrative guidelines and procedures.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.
Demonstrated hands-on experience with the financial/accounting functions of an administrative unit, including the preparation of management-level financial reports.
Ability to use PC or MAC and the following software programs: MS Word, Excel, publishing programs, and email.
Interpersonal skills to effectively motivate others.
Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuations, and grammar.
Excellent oral and interpersonal communication skills, with the ability to establish and maintain cooperative and effective working relationships with all levels of the University community.
Solid skills to quickly evaluate complex issues and identify resolution.
Demonstrated skills in employee supervision and HR administration.
Solid knowledge of common organization-specific and other computer application programs.
Excellent analytical skills for organizing, evaluating, and reporting data.
Experience with Academic Staff Personnel in an Academic Setting.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Excellent judgment in identifying and resolving operational conflicts and concerns.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid organizational and customer service skills to effectively manage multiple priorities.
Experience in researching, interpreting, and establishing administrative guidelines and procedures.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.
Demonstrated hands-on experience with the financial/accounting functions of an administrative unit, including the preparation of management-level financial reports.
Ability to use PC or MAC and the following software programs: MS Word, Excel, publishing programs, and email.
Interpersonal skills to effectively motivate others.
Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuations, and grammar.
Excellent oral and interpersonal communication skills, with the ability to establish and maintain cooperative and effective working relationships with all levels of the University community.
Solid skills to quickly evaluate complex issues and identify resolution.
Demonstrated skills in employee supervision and HR administration.
Solid knowledge of common organization-specific and other computer application programs.
Excellent analytical skills for organizing, evaluating, and reporting data.
Experience with Academic Staff Personnel in an Academic Setting.
Preferred Qualifications
Experience with the administrative functions and policies related to academic and staff personnel management in an academic environment.
Knowledge of University policies and procedures, with the ability to process financial transactions on UCRFS and appropriate feeder systems.
Knowledge and experience in Business office space planning.
General knowledge and experience in basic computer troubleshooting.
Experience with conference and event planning and organization.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview