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Financial and Administrative Officer

Job Number Full/Part Time Schedule Salary
24381762 Full Time 8AM - 5PM $78,700 - $145,100

Position Information

Administers and coordinates complex fiscal budgeting and administration enabling the departments to maintain fiscal integrity and control. The incumbent's role of service is critical to the overall mission of the Administrative Unit in facilitating and enhancing academic support towards quality teaching, strong research, and service, while complying with applicable University policies and procedures, granting agencies' regulations, and adhering to the highest standards of ethics. The incumbent acts in accordance with the History Department overall mission statement. Working in a fast-paced Administrative Unit the incumbent administers and coordinates all fiscal activities of departmental budgets, including financial activity trend analysis and budget projection reports, and fiscal integrity and control. Performs complex budget/resource analysis, reviews departmental accounting and budgetary procedures as appropriate, and provides recommendations for improving the budgetary process and procedures for departments. Monitors and reconciles financial transaction detail ledgers. Provides assistance with contracts and grants, and reviews purchasing and procurement ensuring cost is appropriate, sufficient funds in place and the FAU is accurate. Provides guidance to faculty regarding fiscal policies and procedures and provides monthly financial reports to faculty. Reviews travel vouchers. Ensures compliance with internal audit requirements and University policies for all financial activities. Prepares reports and analyses for departmental chair. Manages the year-end fiscal close process and assist with budgeting. Coordinates HR processes for employees, ensuring proper appointment/classification/salary rates. Processes monthly payroll for academic and staff employees. Manages the recruitment, appointment, and re-appointment of non-senate academic personnel. Assist Chair with the course schedules, curricular changes, and teaching assignments. Coordinate and assist with graduate student recruitment, advising, and support. Oversees the allocation and coordination of teaching assistantships and the management of financial commitments to graduate students. Reports on enrollment and curriculum. Assists the Chair with general administrative, academic personnel and event management matters pertaining to faculty and student support.

Education

Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience

Experience Requirement
6 - 10 years of related experience. Required
Previous supervisory/managerial experience. Preferred

Minimum Requirements

Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Solid knowledge of common organization-specific and other computer application programs.
Solid organizational and customer service skills to effectively manage multiple priorities.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid skills to quickly evaluate complex issues and identify resolution.
Demonstrated skills in employee supervision and HR administration.

Preferred Qualifications

Knowledge of webpage maintenance, google, doodle and other online administrative applications.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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