Position Details
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Administrative Assistant- HR / Bus Ops / Controller
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 24410833 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
This position supports UCR SOM Finance and Administration leadership team. The administrative assistant provides administrative coordination and programmatic support on a wide range of issues, projects, programs, academics and on matters of importance to the school of medicine(SOM). Represents the SOM in a professional manner, exercising sound judgment, tact, and the utmost discretion. Have thorough understanding of the priorities and expectations of leadership and take these into account in coordinating schedules. Manage calendars, assuring the designated individuals are fully briefed and have all relevant background materials for each engagement. Manage all aspects of the Officer and Director's business. Strategize and advise in University communications, meetings/travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. SOM committees and work groups: prepares and distribute agendas, attend and participate in meetings, record highlights in the form of meeting minutes, track action items and initiate follow-up as necessary. Maintain electronic and hard copy filing systems for easy retrieval. Initiate office policies and procedures to achieve maximum efficiency. This role will also involve assisting with a variety of HR, Payroll and Business Operation transactions. Must maintain confidentiality at all times. The budgeted hiring maximum is up to $61,763.04.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related field. | Preferred |
Experience
| Experience | Requirement |
|---|---|
| A minimum of four (4) years of related experience or an associate degree and two years of related experience is required. | Required |
| Experience providing high-level administrative and analytical support with the ability to multi-task and prioritize independently. Demonstrated experience managing a heavily impacted schedule | Required |
| Proficiency in applicable software such as Microsoft Office (Word, Excel, and Outlook) | Required |
| Proficient oral and writting communication skills, with ability to interact with a diverse clientele internally and externally. | Required |
| Demonstrate time management and organizational skills with maintain records with strict attention to detail. | Required |
| Demonstrated experience with UCR's on-line financial, purchasing and recharge systems. | Preferred |
| Knowledge and experience in an academic environment. | Preferred |
| Experience in UC systems for personnel/payroll actions such as UCPath , Time and Attendance, TARS, HRDW and Full Accounting Units (FAU). | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Travel may be required outside of regular business hours on occasion. | Required |
Minimum Requirements
Skill in communicating effectively and professionally using tact and diplomacy. Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Ability to make appropriate decisions following established policies and procedures.
Ability to work as a team player and establish and maintain cooperative working relationships. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.
Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Skill in accurate record keeping with strict attention to detail.
Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and Internet Explorer with a high degree of accuracy and speed.
Ability to always maintain confidentiality and to handle sensitive/confidential information, issues, and request
Exercise sound judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines. Ability to make appropriate decisions following established policies and procedures.
Ability to work as a team player and establish and maintain cooperative working relationships. Demonstrated ability to interact with diverse and controversial issues and people in a professional and amiable manner.
Skill in independently researching questions and making appropriate contacts when problem solving. Demonstrated ability to determine and locate relevant and reliable sources for the collection of information and data.
Skill in accurate record keeping with strict attention to detail.
Demonstrated knowledge and ability to utilize various software applications such as Word, Excel, Outlook, PowerPoint, and Internet Explorer with a high degree of accuracy and speed.
Ability to always maintain confidentiality and to handle sensitive/confidential information, issues, and request
Exercise sound judgment, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential and sensitive issues.
Preferred Qualifications
Knowledge of University of California policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview