Position Details
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TRIO Office Manager
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 26053218 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
Under the general direction of the Office of TRIO Pre-College Programs Director, the TRIO Office Manager will provide primary financial and administrative support to Office of TRIO Programs on matters of budget, payroll, personnel, purchasing, travel, and event management. The incumbent is responsible for organizing and maintaining records and files as related to financial analyses, human resources, and program planning. Participates in long range planning activities, including fiscal planning and inventory control. Transactional responsibility for the fiscal and budgetary processes, including general ledger, accounts payable, personnel and payroll functions, and fiscal and grant year closing activities for the Office of TRIO Programs. The Office Manager maintains appropriate internal controls for fiscal and budgetary transactions. Ensures proactive, high quality, flexible, and reliable support in addressing the varied and active programming needs, including support for planning, organizing, and implementation of departmental events while concurrently addressing organizations unit transactional and personnel demands. Ensures SAS 112 audit procedures are documented and adhered to by department staff. SAS 112 tasks include setting up appropriate internal controls to include monthly ledger reconciliation, and monitoring/resolving discrepancies and transferring of funds/expenses to appropriate funds within designated timelines. The hiring range is up to $54,956.16.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.**
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.**
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in a related field. | Preferred |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 5 years demonstrated related experience or an equivalent combination of education and experience. | Required |
| Demonstrated experience making travel arrangements | Required |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
Minimum Requirements
Excellent writing and grammar skills to independently draft correspondence pertaining to the operations, policies, and procedures of various subject matters.
Knowledge of budget planning, preparation, and administration. Present and defend budget concerns persuasively, and prepare detailed budget reports.
Knowledge of accounting principles and procedures including ability to understand fund accounting.
Ability to plan, organize and prioritize assignments to meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.
Ability to analyze situations, solve problems, and recommend actions for the effective management of a large and complex department with demonstrated leadership skills.
Strong written and verbal communication skills to interact effectively with a diverse population of staff, students, and faculty.
Advanced skill and proficiency using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, create spreadsheets, and reports.
Knowledge of personnel management concepts and ability to maintain confidentiality at all times, and employ tact, and diplomacy.
Knowledge of budget planning, preparation, and administration. Present and defend budget concerns persuasively, and prepare detailed budget reports.
Knowledge of accounting principles and procedures including ability to understand fund accounting.
Ability to plan, organize and prioritize assignments to meet deadlines and complete tasks in an accurate manner, under pressure of constant interruption.
Ability to analyze situations, solve problems, and recommend actions for the effective management of a large and complex department with demonstrated leadership skills.
Strong written and verbal communication skills to interact effectively with a diverse population of staff, students, and faculty.
Advanced skill and proficiency using Microsoft Word, Excel, Outlook, or other software applications to retrieve data, create spreadsheets, and reports.
Knowledge of personnel management concepts and ability to maintain confidentiality at all times, and employ tact, and diplomacy.
Preferred Qualifications
Demonstrated ability to analyze problems/issues, gather data and information, evaluate and recommend alternative solutions, or effect solutions with a tolerance for ambiguity and change, when necessary.
Knowledge of campus locations.
Knowledge of payroll and personnel on-line systems.
Knowledge and ability to oversee contracts and grants activity.
Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.
Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors.
Knowledge of the policies and procedures of outside granting agencies, especially those in the Federal government.
Knowledge of campus locations.
Knowledge of payroll and personnel on-line systems.
Knowledge and ability to oversee contracts and grants activity.
Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.
Superior communication skills to effectively and professionally communicate using tact and diplomacy with internal and external campus community including international visitors.
Knowledge of the policies and procedures of outside granting agencies, especially those in the Federal government.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview