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Procurement and Travel Coordinator

Job Number Full/Part Time Schedule Salary
26287610 Full Time 8AM - 5PM $54,200 - $93,200

Position Information


Under the general direction of the Financial and Administrative Officer for the Department of Mechanical Engineering and programs of Materials Science of Engineering and Master of Engineering Online, the Procurement and Travel Coordinator is responsible for travel, reimbursement, event management, serving as purchasing analyst for a fast-growing academic department and two programs: adhering to compliance with appropriate policies, guidelines, and procedures. The Procurement Coordinator performs complex purchasing duties according to UC/UCR policies in a cost effective, ethical, efficient, and timely professional manner within a customer-service oriented environment. Purchases include a broad spectrum of materials, supplies, equipment, and services across many commodity areas to support Recruitment, Advising, Marketing, Research, and operational functions. This person is responsible for processing all travel reimbursements following UC policies and procedures and for processing all Epay requests (both entertainment and non-entertainment reimbursements) and all event management coordination. The Procurement Analyst organizes and validates data and analyzes complex quotes/contracts, ensuring that the vendors are paid in a timely manner and that expenses are charged against the desired fund source to minimize the need for expense transfers and to ensure integrity of financial reports. This position is the main contact for campus services such as Fleet, Storehouse, Parking, Printing, Communications & Facilities, supervising student assistants and all front office activities.

The maximum budgeted annual salary for this position is $68,900.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.

Education

Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience

Experience Requirement
2 - 4 years of related experience. Required

Special Conditions

Special Condition Requirement
CANRA Required

Minimum Requirements

Ability to communicate effectively in writing and verbally.
Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
Ability to read and interpret terms and conditions of basic contracts.
Working level of proficiency in the use of standard spreadsheet and word processing software.
Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
Demonstrated ability to successfully set priorities, handle heavy workload, and complete tasks with multiple deadlines effectively, efficiently and accurately in a fast-paced, frequently stressful environment and with frequent interruptions.
Proven ability to analyze and solve problems and respond to situations that arise using mature judgment and discretion.
Demonstrated interpersonal skills using a high degree of tact, diplomacy and discretion to interact in a positive and polished manner with diverse constituents, including campus colleagues, administrators, community members in order to provide exemplary customer service.

Preferred Qualifications

Understands ERP/financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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