Position Details
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Purchasing & Travel Asst
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 26679598 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
Under General Direction of the Procurement Supervisor, responsible for processing a large volume of requisitions for a variety of materials, scientific and technical supplies and equipment. Determine and advise on best source for all vendor purchases as well as facilities and equipment repair, phone and communication services, printing and reprographic services and mail services. Act as first point of contact with campus departments to respond to inquiries and reconcile discrepancies. Coordinate deliveries of equipment and services, handle administrative details and update data on-line for department equipment inventory and records. Process Facilities, equipment repair and maintenance orders in compliance with appropriate policies, guidelines and procedures. Provide support for the day-to-day various administrative support functions within the unit. Serve as iTravel* Coordinator. Primary responsibilities include:
preparing travel vouchers and entertainment reimbursements for faculty, staff, students and visitors. Following UC policy, obtain appropriate approvals and documentation as needed. As a member of the BMPN Business Office team, provide excellent front office customer service to faculty, staff, students and visitors. The budgeted hiring range for this position is Minimum $51,385.68 to Midpoint $61,763.04. *Concur Travel System will replace iTravel effective June 2022.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
preparing travel vouchers and entertainment reimbursements for faculty, staff, students and visitors. Following UC policy, obtain appropriate approvals and documentation as needed. As a member of the BMPN Business Office team, provide excellent front office customer service to faculty, staff, students and visitors. The budgeted hiring range for this position is Minimum $51,385.68 to Midpoint $61,763.04. *Concur Travel System will replace iTravel effective June 2022.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
Education
Experience
| Experience | Requirement |
|---|---|
| Demonstrated experience in accessing and retrieving data from financial systems using PC based tools. | Required |
| Demonstrated extensive progressively responsible purchasing and accounting experience. | Required |
| Five years of related work experience, or an equivalent combination of education and experience. | Preferred |
Minimum Requirements
Ability to work independently with minimal supervision and work effectively with frequent interruptions.
Demonstrated strong time management and organizational skills.
Strong analytical skills.
Ability to maintain confidentiality at all times.
Ability to research and analyze information to formulate and implement solutions to problems.
Ability to plan and direct the work of student employees.
Ability to interpret, apply and explain policies, procedures, rules and regulations related to purchasing and accounting.
Strong oral and written communication skills, including negotiating skills and maintain effective working relationships with the faculty, staff, students, other departments, visitors and the general public.
Knowledge and experience using an on-line purchasing system.
Demonstrated skills using PC-based software applications including MS Excel, Word and Access.
Demonstrated strong time management and organizational skills.
Strong analytical skills.
Ability to maintain confidentiality at all times.
Ability to research and analyze information to formulate and implement solutions to problems.
Ability to plan and direct the work of student employees.
Ability to interpret, apply and explain policies, procedures, rules and regulations related to purchasing and accounting.
Strong oral and written communication skills, including negotiating skills and maintain effective working relationships with the faculty, staff, students, other departments, visitors and the general public.
Knowledge and experience using an on-line purchasing system.
Demonstrated skills using PC-based software applications including MS Excel, Word and Access.
Preferred Qualifications
Knowledge of and experience with UCR's OnLine systems.
Ability to adapt to changing technology to enhance services.
Knowledge of UC Systemwide and Campus Purchasing Policies and procedures.
Knowledge of laboratory safety requirements, equipment inventory procedures and/or UC purchasing policies and procedures.
Ability to adapt to changing technology to enhance services.
Knowledge of UC Systemwide and Campus Purchasing Policies and procedures.
Knowledge of laboratory safety requirements, equipment inventory procedures and/or UC purchasing policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview