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Financial Administrative Officer

Job Number Full/Part Time Schedule Salary
26827956 Full Time 8AM - 5PM $76,000 - $139,600

Position Information

The Financial Administrative Officer (FAO) for the Art and Art History departments and the Art/Art History Administrative Unit reports to the department Chairs and has a dotted reporting line to the College's Assistant Dean & CFAO. The FAO is responsible for providing management, coordination and oversight of the daily operations of the departments and the administrative unit including financial, human resources, academic support, contracts and grants, facilities management and other operational matters. The Art/At History departments currently have 18 tenure track faculty, 35 other academic appointments (primarily Lecturers, Continuing Lecturers and Teaching Assistants) and 8 staff employees. The departments offer undergraduate degree programs with approximately 300 undergraduate majors, two master's degree programs (M.A. and M.F.A.) and a Ph.D program with approximately 30 graduate students and an operating budget of approximately $3 million. Art History has an extensive Visual Resources Collection and Art has a variety of studio/laboratory spaces. This position manages accountability, stewardship, and support functions to achieve departments and College of Humanities Arts & Social Sciences (CHASS) goals and objectives in meeting the mission of the University.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **

Education

Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Experience

Experience Requirement
Minimum of 6 years of related experience. Required
6 - 10 years of related experience. Required
Previous supervisory/managerial experience. Preferred

Special Conditions

Special Condition Requirement
Travel Outside of Normal Business Hours Required

Minimum Requirements

Excellent written communication skills, including the ability to compose business correspondence, edit and use correct spelling, punctuation, and grammar.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Experience in budget development and management using on-line financial, payroll, personnel, and purchasing systems as well as contract and grant administration
Ability to develop policies and procedures to ensure accountability in all aspects of departmental administration.
Experience with the administrative functions related to academic and staff personnel management. Experience in supervising administrative staff and coaching for best performance.
Extensive knowledge of University policies, procedures, and common practices.
Solid organizational and customer service skills to effectively manage multiple priorities.
Excellent oral and interpersonal communication skills. Demonstrated ability to communicate and interact effectively with others in all types of situations. Excellent judgment in identifying and resolving operational conflicts and concerns.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Ability to function independently and take responsibility for results; organize workload with close attention to detail; manage multiple tasks and timelines; and maintain strict confidentiality.
Extensive knowledge of and demonstrated experience with Microsoft Office and common desktop/web applications in relationship to on-line accounting, spreadsheets and database management systems. Management experience in an academic environment.
Solid skills to quickly evaluate complex issues and identify resolution.
Knowledge of employment laws, union contracts, and UC personnel policies.
Interpersonal skills to effectively motivate others.
Demonstrated skills in employee supervision and HR administration.
Solid knowledge of common organization-specific and other computer application programs.

Preferred Qualifications

Management experience in an academic environment.

Knowledge of UC policies and procedures, with the ability to process all financial transactions on UCRFS and appropriate UCR feeder systems. Knowledge ofArts facilities and equipment and Health and Safety in the Arts and related policies. Knowledge of library or image database systems. Knowledge ofArt and Art History program curriculum and courses.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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