Position Details
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Contracts & Grants Analyst 2
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 26956982 | Full Time | 8AM - 5PM | $59,000 - $92,300 |
Position Information
This position is designated as a Career Ladder recruitment, which means the hiring department can recruit and fill this role at different levels within the position classification series. Therefore, this position is currently posted as Rsch Adm 1 (recruitment #26931261) and Rsch Adm 2 (recruitment #26956982). Applicants are encouraged to review both positions to determine the best match to your skills. All applicants will be assessed based on the minimum requirements for the recruitment for which they applied.
The Sponsored Research & Programs Department at UCR School of Medicine is recruiting an enthusiastic, analytical and detail-oriented Contracts & Grants Analyst to assist faculty and researchers in obtaining (Pre-award) and managing (Post-award) sponsored grants and awards. Under general supervision from the Sponsored Research & Programs Director, this role will assist with the submission of contract and grant proposals from sponsors including the Federal and State Governments, Private Foundations, and For-Profit entities. The incumbent will read and analyze proposal terms and conditions to ensure submissions are compliant with Sponsor and University guidelines; work with researchers to create and calculate proposal budgets, as well as identify and correct issues that may occur if grant is funded; and finally, gather, correct, and upload all required grant submission documentation to sponsor portal.
On the post-award side, the analyst will provide analytical and financial management support to faculty and researchers, including overseeing and approving all financial transactions related to contract and grant administration; financial reporting to maintain fiscal integrity for all funds and accounts and to ensure all funds are in auditable/reportable condition; as well as closeout activities as required within defined guidelines. These duties will require budget/resource analysis and retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for management.
This role's customer audience includes a complement of School of Medicine units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community based organizations.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
The Sponsored Research & Programs Department at UCR School of Medicine is recruiting an enthusiastic, analytical and detail-oriented Contracts & Grants Analyst to assist faculty and researchers in obtaining (Pre-award) and managing (Post-award) sponsored grants and awards. Under general supervision from the Sponsored Research & Programs Director, this role will assist with the submission of contract and grant proposals from sponsors including the Federal and State Governments, Private Foundations, and For-Profit entities. The incumbent will read and analyze proposal terms and conditions to ensure submissions are compliant with Sponsor and University guidelines; work with researchers to create and calculate proposal budgets, as well as identify and correct issues that may occur if grant is funded; and finally, gather, correct, and upload all required grant submission documentation to sponsor portal.
On the post-award side, the analyst will provide analytical and financial management support to faculty and researchers, including overseeing and approving all financial transactions related to contract and grant administration; financial reporting to maintain fiscal integrity for all funds and accounts and to ensure all funds are in auditable/reportable condition; as well as closeout activities as required within defined guidelines. These duties will require budget/resource analysis and retrieving data from campus financial systems, organizing and validating data, and the preparation of comprehensive reports for management.
This role's customer audience includes a complement of School of Medicine units (Dean's Office, the Division of Biomedical Sciences, the Division of Clinical Sciences, Center for Healthy Communities, Student Affairs, Undergraduate Education, and Graduate Medical Education), as well as collegial collaborators, external business partners, and community based organizations.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Demonstrated experience analyzing and interpreting contractual, legal, and/or regulatory language and requirements. | Required |
| Experience ensuring compliance with sponsor terms and conditions, University policies, and/or federal and state requirements for contracts and/or sponsored projects; submitting, reviewing and endorsing sponsored projects proposals; accepting awards that support sponsored projects; and preparing and issuing subawards. | Preferred |
| Demonstrated specialized experience in contract and grant programmatic/budgetary analysis and reporting; preparing fiscal and progress reports for submission to sponsor or review by management; and preparing periodic budget reports, conducting variance and other analyses, to ensure compliance with sponsor terms and conditions. | Preferred |
| Prior work experience in contract, grant, and/or sponsored funding administration or research administrative analysis. | Preferred |
| Experience working in research administration at a university, specifically within a medical school, or a non-profit research institute or hospital. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel to/from campus and various SOM locations. | Required |
Minimum Requirements
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer or other web browsers; experience with maintaining moderately complex databases.
Ability to perform moderately complex financial analysis and customized reporting.
Writing skils to draft persuasive text for variety of audiences.
Ability to manage a high volume of transactions.
Demonstrated ability to maintain high level of confidentiality and adherence to HIPAA and FERPA.
Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions.
Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners.
Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer or other web browsers; experience with maintaining moderately complex databases.
Ability to perform moderately complex financial analysis and customized reporting.
Writing skils to draft persuasive text for variety of audiences.
Ability to manage a high volume of transactions.
Demonstrated ability to maintain high level of confidentiality and adherence to HIPAA and FERPA.
Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions.
Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners.
Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Preferred Qualifications
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
Demonstrated knowledge of and working experience with University of California client/server systems.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Demonstrated knowledge of the University of California's financial and personnel policies and procedures, and the ability to interpret them, for the purpose of project scope and budget development.
knowledge of grant funding processes, procedures and techniques.
Demonstrated knowledge of and working experience with University of California client/server systems.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Demonstrated knowledge of the University of California's financial and personnel policies and procedures, and the ability to interpret them, for the purpose of project scope and budget development.
knowledge of grant funding processes, procedures and techniques.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview