Position Details
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Senior Workforce Administration Analyst
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 27247910 | Full Time | 8AM - 5PM | $59,000 - $81,200 |
Position Information
The FAST Work Force Administration Unit provides payroll and human resource related services including onboarding, offboarding, time reporting and payroll oversight, position management, personnel updates, case management (benefits, leave balances, accruals, etc.) and leave administration for our client base.
The Senior Work Force Administration Analyst will serve in a lead role for UCPath case escalations; alongside the Work Force Manager this position will act as a primary staff training liaison, will lead various process improvement exercises, and provide input related to the development of various training materials including the creation and updating job aids, presentations, and other resources to help build and enhance the skills and knowledge of the team.
Along with the Work Force Manager, this position will assist in the transaction auditing and approval of accurate UCPath entries, will be responsible for the timely and accurate preparation, processing, and auditing of payroll, personnel, and financial transactions, and will utilize data and analytics to complete audits, and identify trends in delayed/inaccurate processing. They will also review, scrub, and convert incoming work requests to be assigned to members of the Work Force Administration team.
This position will conduct continuous review of records and documentation to ensure compliance with campus, UCOP, State and Federal Requirements; this can include various Work Force Administration areas of responsibilities including I-9 verifications, payroll, onboarding and separation efforts, and position and job data information.
This position will work with a wide range of clients including academics and staff to gather information related to upcoming projects that will require the support of the Work Force Administration team; they will rely on their knowledge of project management fundamentals to plan and develop timelines, organize responsibilities, and ensure the successful execution for upcoming mass onboarding, offboarding, payroll, and position and job data related projects.
The incumbent will partner with the Work Force Administration Unit Manager, Work Force Administration functional team, other Payroll Shared Service Centers, clients, and stakeholders to implement Lean Six Sigma principles to identify opportunities to continuously improve the effectiveness, accuracy, and delivery of services of the Work Force Administrative Unit.
* As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. *
The budgeted salary range for this position is $56,800 - $78,000.
The Senior Work Force Administration Analyst will serve in a lead role for UCPath case escalations; alongside the Work Force Manager this position will act as a primary staff training liaison, will lead various process improvement exercises, and provide input related to the development of various training materials including the creation and updating job aids, presentations, and other resources to help build and enhance the skills and knowledge of the team.
Along with the Work Force Manager, this position will assist in the transaction auditing and approval of accurate UCPath entries, will be responsible for the timely and accurate preparation, processing, and auditing of payroll, personnel, and financial transactions, and will utilize data and analytics to complete audits, and identify trends in delayed/inaccurate processing. They will also review, scrub, and convert incoming work requests to be assigned to members of the Work Force Administration team.
This position will conduct continuous review of records and documentation to ensure compliance with campus, UCOP, State and Federal Requirements; this can include various Work Force Administration areas of responsibilities including I-9 verifications, payroll, onboarding and separation efforts, and position and job data information.
This position will work with a wide range of clients including academics and staff to gather information related to upcoming projects that will require the support of the Work Force Administration team; they will rely on their knowledge of project management fundamentals to plan and develop timelines, organize responsibilities, and ensure the successful execution for upcoming mass onboarding, offboarding, payroll, and position and job data related projects.
The incumbent will partner with the Work Force Administration Unit Manager, Work Force Administration functional team, other Payroll Shared Service Centers, clients, and stakeholders to implement Lean Six Sigma principles to identify opportunities to continuously improve the effectiveness, accuracy, and delivery of services of the Work Force Administrative Unit.
* As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. *
The budgeted salary range for this position is $56,800 - $78,000.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area and/or equivalent experience/training | Preferred |
Certifications
| Certification | Requirement |
|---|---|
| SHRM Certification | Preferred |
| Lean Six Sigma Certification | Preferred |
Experience
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| 2 years of UCPath / PeopleSoft transactional experience | Required |
| 5+ years of related experience | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Must successfully complete a background check through the University's background check agency prior to your start date, and a fingerprint check through the Department of Justice and Federal Bureau of Investigations. | Required |
Minimum Requirements
Strong judgment and decision-making skills; verbal, written and active listening communication skills. Uses strong interpersonal and service orientation skills in interactions with customers and colleagues. Excellent organizational skills and ability to multi-task.
Advanced skill level with the Microsoft Office suite of applications (Excel, Word, Power BI, Teams).
Thorough knowledge of all payroll processes, policies, and procedures; knowledge of organization-specific computer application programs.
Thorough knowledge of organizational processes, procedures, and possesses a strong understanding of organizational rules and regulations.
Strong mathematical skills.
Ability to embrace and work with diverse groups and populations.
Experience working with PeopleSoft or similar enterprise-wide automated payroll systems.
Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems.
Time Management skills and proficient ability to multi-task with demanding timeframes..
Ability to use discretion and maintain strict confidentiality.
Advanced skill level with the Microsoft Office suite of applications (Excel, Word, Power BI, Teams).
Thorough knowledge of all payroll processes, policies, and procedures; knowledge of organization-specific computer application programs.
Thorough knowledge of organizational processes, procedures, and possesses a strong understanding of organizational rules and regulations.
Strong mathematical skills.
Ability to embrace and work with diverse groups and populations.
Experience working with PeopleSoft or similar enterprise-wide automated payroll systems.
Problem solving, problem identification, reasoning skills and ability to develop original ideas to solve problems.
Time Management skills and proficient ability to multi-task with demanding timeframes..
Ability to use discretion and maintain strict confidentiality.
Preferred Qualifications
Understanding and experience with implementing process improvement methods and tools.
Experience creating/routing templates in DocuSign.
Experience effectively executing project management related functions.
Experience working in WorkFront or similar client request management system.
Knowledge and experience on training other employees
Experience working in a high volume, multi-functional shared services/team environment.
Experience creating/routing templates in DocuSign.
Experience effectively executing project management related functions.
Experience working in WorkFront or similar client request management system.
Knowledge and experience on training other employees
Experience working in a high volume, multi-functional shared services/team environment.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview