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Events Specialist 2

Job Number Full/Part Time Schedule Salary
27502011 Full Time 8AM - 5PM $52,100 - $89,700

Position Information

The Events Specialist will assist with the implementation and coordination details for special events and conferences associated with CHASS. The Specialist will communicate directly with both internal and external clients to identify their needs for an event and participate with management in any necessary negotiations for their contract. The Specialist will ensure the proper paperwork is obtained and UCR policies and procedures are followed throughout the coordination of events. The Specialist will be in charge of University Theatre front of house management and box office scheduling. This incumbent is also responsible for taking charge during event emergencies. Excellent Customer Service skill are essential as a CHASS Events Specialist II. Work schedule may vary based on Event schedules.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment. **


Education Requirements

Degree Requirement
Bachelors' degree in related area and/or equivalent experience/training. Required


License Requirement
Valid Drivers License Required


Experience Requirement
2 - 4 years of related experience. Required
Demonstrated experience directing, organizing, and prioritizing own workload and those of others to meet required deadlines and objectives. Experience as a lead or supervisor of a work crew. Required
Minimum 3 years of experience working in Higher Education Event coordination. Preferred
Minimum of 3 years of experience dealing with managing high volume levels of incoming communication and requests coming from multiple sources. Preferred
Experience with establishing schedules for event planning and execution, maintaining budget objectives, and estimating event costs for a multi disciplinary, complex enterprise. Required
Demonstrated experience and success in organizing, planning, and directing performances and events involving small and large groups. Required

Special Conditions

Special Condition Requirement
Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required
Travel Required
Overtime Required

Minimum Requirements

Working knowledge of concepts, principles and practices of event planning and production and public relations.
Demonstrated excellent interpersonal skills exhibiting tact and diplomacy in establishing and maintaining cooperative, professional relationships with campus administrators, staff, vendors, support groups, donors, and the general public. Demonstrated composition, proofreading, and editing skills to compose social and business correspondence, invitations, contracts, agreements, grants, and reports using correct grammar, punctuation, and spelling. Excellent oral and written expression.
Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure.
Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics.
Ability to work independently or as part of a team, and to take initiative in fulfilling responsibilities and anticipating the needs of management. Willingness to work flexible hours including nights and weekends.
Skilled in operating video and photographic cameras, scanners, audio equipment, and cash register. Knowledge of theatre lighting and sound and digital screening room operations.
Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas, including skill to determine the issues/problems that need to be brought to the attention of higher level staff and/or management.
Ability to work professionally under pressure and under tight deadlines; ensuring excellent customer service support.
Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists.
Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and student and/or volunteer scheduling.
Demonstrated ability to work under pressure and to remain calm under duress, always directing other in a clear and precise manner.
Demonstrated Mac software skills that include, database applications, spreadsheet and financial applications, word processing applications, desktop publishing applications, basic graphic design, calendaring, etc.
Knowledge of performance venue audience management.
Outstanding customer service skills. Ability to communicate effectively and professionally by using tact and diplomacy.

Preferred Qualifications

Familiar with UC policies and procedures.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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