Position Details
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Executive Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 28736460 | Full Time | 8AM - 5PM | $59,000 - $92,300 |
Position Information
**Please be advised that applicants are required to submit a cover letter and resume for full consideration. **
Under the general supervision of the Assistant Vice Chancellor (AVC) for Governmental & Community Relations, the Executive Assistant provides high-level executive support to the AVC and the Governmental & Community Relations (GCR) office-at-large; reception, scheduling, and administrative support for the Office of the Chancellor; and employs effective techniques to facilitate success and efficiency within the organization. The Executive Assistant serves as the focal point for incoming communications, screens and directs calls as appropriate, and responds to various inquiries and questions orally and in writing. The Executive Assistant works under the pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks. The Executive Assistant maintains the AVC’s calendar, arranges meetings and makes travel arrangements; assists on special projects as assigned, including event coordination and presentation development; proofreads/edits documents and communications. This position is physically located in the Chancellor's office suite, with a dotted reporting line to the Executive Assistant to the Chancellor. Relevant duties in the Chancellor's office include staffing the reception desk, organizing and scheduling Chancellor event requests, providing back-up calendaring and travel support for the Executive Assistant to the Chancellor, and other administrative coordination as needed. This is a two year contract position. The expected pay range for this position is between $56,800.00 - $78,000.00.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.**
Under the general supervision of the Assistant Vice Chancellor (AVC) for Governmental & Community Relations, the Executive Assistant provides high-level executive support to the AVC and the Governmental & Community Relations (GCR) office-at-large; reception, scheduling, and administrative support for the Office of the Chancellor; and employs effective techniques to facilitate success and efficiency within the organization. The Executive Assistant serves as the focal point for incoming communications, screens and directs calls as appropriate, and responds to various inquiries and questions orally and in writing. The Executive Assistant works under the pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks. The Executive Assistant maintains the AVC’s calendar, arranges meetings and makes travel arrangements; assists on special projects as assigned, including event coordination and presentation development; proofreads/edits documents and communications. This position is physically located in the Chancellor's office suite, with a dotted reporting line to the Executive Assistant to the Chancellor. Relevant duties in the Chancellor's office include staffing the reception desk, organizing and scheduling Chancellor event requests, providing back-up calendaring and travel support for the Executive Assistant to the Chancellor, and other administrative coordination as needed. This is a two year contract position. The expected pay range for this position is between $56,800.00 - $78,000.00.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.**
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 4 - 7 years of related experience. | Required |
| Experience updating and editing university websites. | Preferred |
| Experience utilizing online forms and project management software, such as WorkFront. | Preferred |
| Previous UC experience. | Preferred |
Minimum Requirements
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Ability to multi-task with demanding timeframes.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Advising and counseling skills.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong service orientation.
Solid analytical/problem-solving skills.
Ability to multi-task with demanding timeframes.
Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Advising and counseling skills.
Ability to use high-level discretion and maintain a high level of confidentiality.
Strong service orientation.
Solid analytical/problem-solving skills.
Preferred Qualifications
Thorough knowledge of common organization-specific and other computer application programs.
Knowledge of federal regulations such as FERPA.
Familiarity with the organization's processes, protocols and procedures.
Knowledge of federal regulations such as FERPA.
Familiarity with the organization's processes, protocols and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview