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Administrative Services Project Analyst

Job Number Full/Part Time Schedule Salary
28902763 Full Time 8AM - 5PM $64,300 - $114,300

Position Information

Under the general direction of the Assistant Director of Administrative Services, the Administrative Services Project Analyst will provide consultation, project and program management, and data analysis to a wide variety of projects for departmental growth and development. Under the general direction and guidance from the Assistant Director of Administrative Services, develop/recommend administrative procedures and/or policies when implementing new projects, initiatives and programs; oversee progress, troubleshoot, plan and coordinate projects with multiple deadlines and complex components. Reviews, interprets, and analyzes financial and operational service reports to develop best business practices for the Administrative Services unit and makes recommendations/consultation to other units, as necessary. Provides high-level analytical and administrative support in the implementation of organizational administrative projects and programs of varying audiences including but not limited to procurement agreements, computer hardware and software, vendor managed inventory, asset management, uniforms, fleet management, and other administrative/business operations functions. The Administrative Services unit, which is part of the Administrative Services & Strategic Executive Team (ASSET) manages the work order system infrastructure for Facilities Services; transacts recharge billing of approximately $18M in revenue for work orders and premium service billing, over $16M in annual utility bills, and $11M in annual procurement transactions over 9,000 annual purchase orders and 360 ProCard transactions; analyzes, audits and reconciles transactions in accordance with service agreements.

The budgeted pay scale for this position is $61,800 - $85,900 annually with placement within it being based on the individual's qualifications as they relate to this position.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **

Education

Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Certifications

Certification Requirement
Project Management Preferred
Change Management Preferred

Experience

Experience Requirement
4 - 7 years of related experience. Required

Special Conditions

Special Condition Requirement
Must successfully pass a background check through the DOJ and FBI. Required

Minimum Requirements

Demonstrated experience providing project management, analytical and executive support.
Ability to multi-task with demanding timeframes.
Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals/analyses.
Strong policy analysis techniques.
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
Knowledge of common organization- or research-specific and other computer application programs.
Analytical/problem-solving skills.
Ability to use discretion and maintain all confidentiality.
Ability to work independently on diverse assignments with conflicting deadlines and frequent interruptions while maintaining confidentiality, and following through on assignments with general direction.
Knowledge of the design and implementation of internal controls, standard operating procedures and process improvement.

Preferred Qualifications

Knowledge of UC policies and procedures related to finance, purchasing, payroll, personnel, human resources, travel, and entertainment.

Political acumen and sensitivities to differing perspectives and political circumstances within all levels of the organization, as well as the Office of the President and external constituencies.

Familiarity with the organization's processes, protocols and procedures.

Thorough knowledge of financial processes, policies and procedures. Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

Demonstrated ability to function in a team role in an organizational setting with a diverse constituency.

Skill in analyzing UC policies and procedures as they relate to the business.

Knowledge and experience working with facilities services, design and construction and capital planning

Knowledge and experience using online/web-based work order, project management, and data analysis/analytical systems.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

More Information

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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