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Executive Administrative Specialist - Internal Medicine

Job Number Full/Part Time Schedule Salary
28952019 Full Time 8AM - 5PM $63,559 - $101,602

Position Information

As the Executive Administrative Specialist to the Chair of Clinical Sciences / Chair of Internal Medicine and Financial Administrative Officer (FAO), provides executive level coordination and support to the designated individuals, and when needed other senior level management and staff in the department. Provides executive level programmatic and administrative support on a wide range of issues, projects, programs, events, and on matters of importance to the department. Represents the department in a professional manner, exercising mature judgment, diplomacy, and the utmost discretion. Provides solid interpersonal and communications skills to include verbal and written, critical thinking, and active listening to communicate effectively with all levels of senior management, faculty, staff, and external constituents. The incumbent performs responsibilities and makes decisions based on a thorough understanding of the Chair and FAO priorities and expectations and takes these into account in coordinating their schedules. Manage calendars, assuring the designated individuals are scheduled appropriately, fully briefed and have relevant background materials for each engagement and meetings. Manage all aspects of the designated individual's business. Strategize and advise in university communications, meetings, symposiums, travel schedules, campus and community events, etc. regarding the leader's role as it applies to each situation. This includes travel preparation, briefings, follow-up on action items, preparing agenda, taking minutes, and handling routine correspondence. Incumbent will also be responsible for processing/assisting with purchase and travel requests, reimbursements, and other routine accounting transactions for staff, utilizing on-line financial systems. Assists with planning and execution of special projects assigned. Initiates policies and procedures within the office to achieve maximum efficiency. The incumbent is expected to use mature judgement, informed decision making, concern for detail and timeliness, as well as appropriate discretion to deal with complex, confidential, and sensitive issues.

Please note, the supervisor for this position will be the Finance and Administrative Officer for Internal Medicine when the position is filled. Maria Aldana is currently named the position supervisor as the designated interim FAO for Internal Medicine.

**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **

Education

Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required

Conditions

Condition Requirement
A total of six (6) years of directly related experience can be considered in lieu of the bachelor?s degree requirement. Required

Experience

Experience Requirement
2 - 4 years of related experience. Required
Experience with UCR related applications and processes. Preferred
Experience working in a clinical setting for understanding of inpatient or outpatient operations. Preferred

Special Conditions

Special Condition Requirement
Valid Drivers License Required
Overtime Required
Travel Required
Travel Outside of Normal Business Hours Required
Will be required to travel to various School of Medicine facilities and community events. Required

Minimum Requirements

Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Working knowledge of common organization-specific and other computer application programs.
Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support.
Solid organizational skills and ability to multi-task with demanding timeframes.

Preferred Qualifications

Demonstrated knowledge and understanding of academic and administrative structure of UCR.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.


The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

Human Resources
1160 University Ave.
Riverside, CA 92521

Fax: (951) 827-6493
E-mail: jobshelp@ucr.edu

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