Position Details
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Senior Administrative Officer
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 28953643 | Full Time | 8AM - 5PM | $78,700 - $128,500 |
Position Information
Under the direction of the Chief Financial & Administrative Officer (CFAO), the Senior Administrative Officer will serve as the point of contact for human resource administration and all related actions. The incumbent provides professional high level financial, budgetary, analytical, and administrative support and expertise to the ITS senior leadership team and staff. In addition, the incumbent will independently perform complex budgetary/resource modeling, monthly reconciliations, and independently research, formulate, and present data analysis; create management reports and provide recommendations to management both orally and in writing. The Senior Administrative Officer will assist the CFAO in compiling documentation for the annual budget processes as well as manage the annual Student Technology Fee budget process. Finally, the incumbent will assist the CFAO with special ad-hoc projects.
This position is classified as remote with occasional visits to campus as required. Working hours will be based on Pacific Standard Time (PST). The maximum budgeted annual salary for the position is $117,100.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of "Up to Date" Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
This position is classified as remote with occasional visits to campus as required. Working hours will be based on Pacific Standard Time (PST). The maximum budgeted annual salary for the position is $117,100.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of "Up to Date" Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
| Master's degree in related area and/or equivalent experience/training. | Preferred |
Certifications
| Certification | Requirement |
|---|---|
| Society for Human Resources Management (SHRM) - Certified Professional (CP) | Preferred |
Experience
| Experience | Requirement |
|---|---|
| Experience with developing job descriptions and performing recruitments | Required |
| Experience with reclassifications and equities and justifying these requests. | Required |
| Demonstrated experience with complex financial analysis and ad-hoc reporting. | Required |
| 6 - 10 years of related experience. | Required |
| Experience dealing with challenging Human Resources, Labor Relations, and Payroll issues. | Required |
| Experience with UCR's Financial, HR, and Payroll applications. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| Travel Outside of Normal Business Hours | Required |
| Background check required. | Required |
Minimum Requirements
Advanced knowledge of a variety of administrative operational activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
Ability to use discretion and maintain confidentiality.
Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Demonstrated ability to function effectively in a strong service center environment that is subject to constantly changing priorities.
Advanced skills in short and long term strategic planning, analysis and problem-solving and customer service.
Advanced interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
Ability to use discretion and maintain confidentiality.
Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
Demonstrated ability to function effectively in a strong service center environment that is subject to constantly changing priorities.
Preferred Qualifications
Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Advanced knowledge of common University-specific computer application programs.
Advanced knowledge of common University-specific computer application programs.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview