Position Details
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Administrative Assistant III
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 29104362 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
As part of the EMN Administrative Unit, serves as an Administrative Assistant for a large unit with multiple entities (including the Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center and one graduate program). Performs general administrative and accounting duties coordinating and assisting the Procurement Supervisor to include: processing order requests, travel and entertainment reimbursements, and multiple recharge using web based applications. Also assists with seminar duties, mail distribution, answering phones, greeting and directing visitors, and other miscellaneous administrative duties for over 250 faculty, staff, and students. The position is responsible for adherence to UC Policies and Procedures applicable to these functions. The expected pay range is $54,475.92 to $71,451.36.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Five (5) years of related experience in office administration, or a Bachelor's degree and (1) year of experience, or an equivalent combination of education and experience. | Required |
Experience
| Experience | Requirement |
|---|---|
| Demonstrated experience working for an institution of higher education. | Preferred |
| Minimum of 4 years of experience in an office environment providing administrative support | Preferred |
Minimum Requirements
Demonstrated skills in analyzing information, problems, situations, practices or procedures to define problems or objectives. Identify solution, and independently act towards solving problem(s).
Demonstrated skill in proofreading materials to recognize and correct errors in spelling, grammar, punctuation, and conformance to established standards and guidelines.
Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure.
Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.
Demonstrated ability to set up and maintain filing/records system.
Demonstrated skill in working independently and following through on assignments with minimal supervision; work effectively with frequent interruptions; meet schedules and deadlines.
Demonstrated skill in using personal computer and applications, Microsoft Office applications (Word, Excel, Access, and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publisher, etc.
Demonstrated ability to maintain confidentiality of information and records and excellent oral and written communications skills.
Demonstrated skill in prioritizing assignments to complete work in a timely and accurate manner under pressure of deadlines, interruptions, and competing priorities and requirements. Ability to work successfully on multiple tasks simultaneously and adjusts priorities quickly. Excellent organizational skills.
Demonstrated skill in proofreading materials to recognize and correct errors in spelling, grammar, punctuation, and conformance to established standards and guidelines.
Demonstrated skill in interpreting policy and procedures as related to position and keeping others informed of the policy and procedure.
Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.
Demonstrated ability to set up and maintain filing/records system.
Demonstrated skill in working independently and following through on assignments with minimal supervision; work effectively with frequent interruptions; meet schedules and deadlines.
Demonstrated skill in using personal computer and applications, Microsoft Office applications (Word, Excel, Access, and Power Point) and desktop publishing applications such as Adobe PageMaker, Photoshop, Acrobat, Microsoft Publisher, etc.
Demonstrated ability to maintain confidentiality of information and records and excellent oral and written communications skills.
Demonstrated skill in prioritizing assignments to complete work in a timely and accurate manner under pressure of deadlines, interruptions, and competing priorities and requirements. Ability to work successfully on multiple tasks simultaneously and adjusts priorities quickly. Excellent organizational skills.
Preferred Qualifications
Knowledge of University of California financial structure, processes, documents, and systems.
Knowledge of UCR travel and entertainment policies and experience preparing travel vouchers using concur system.
Working knowledge of commonly used accounting principles and applications. Skill in preparing and maintaining financial information and records. Demonstrated skills to develop spreadsheets and databases.
Skilled in taking minutes during meetings
Knowledge of UCR travel and entertainment policies and experience preparing travel vouchers using concur system.
Working knowledge of commonly used accounting principles and applications. Skill in preparing and maintaining financial information and records. Demonstrated skills to develop spreadsheets and databases.
Skilled in taking minutes during meetings
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview