Position Details
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Executive Assistant to the Dean
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 29333489 | Full Time | 8AM - 5PM | $71,100 - $99,900 |
Position Information
The Executive Assistant provides executive-level coordination and support to the Dean, Associate Dean, Director of Development and serves as a resource to the Assistant Dean/CFAO with coordination, conduct research, and implementation of projects in the School of Public Policy (SPP). The incumbent has a thorough understanding of the Dean's priorities and expectations and takes these into account in coordinating the Dean's schedule. Manages the Dean's calendar and assures the Dean is fully briefed and has all relevant background materials for each engagement. Coordinates with other staff on campus to clarify and arrange details of meetings and the Dean's role. As required, arranges for preparation of the Dean's public remarks and speeches. Manages all aspects of the Dean's business relating to SPP and UCR. Staffs the Dean's meetings, develops and distributes agendas, attends meetings, records highlights and tracks action items, and initiates follow-up as necessary. Coordinates and schedules meetings and events and projects as requested by the Associate Dean, Director of Development, and Assistant Dean/CFAO. Maintains a professional, positive, and open environment reflective of the SPP's priorities and expectations. Exercises independent judgment, an understanding of the academic and administrative issues and excellent interpersonal skills to represent SPP. Additionally, the incumbent maintains a high level of confidentiality, tact, and decisiveness while working with changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. The anticipated hiring range is approximately $75,000-$85,000.
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
**As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment. **
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| Demonstrated progressive experience in providing high-level administrative and analytical support to senior staff and/or management. | Required |
| 6 - 10 years of related experience. | Required |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Travel | Required |
| Travel Outside of Normal Business Hours | Required |
| May be required to work occasional evening or weekend events. | Required |
Minimum Requirements
Knowledge of federal regulations such as FERPA.
Small to mid-level project management skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Advanced service orientation.
Ability to use a high level of discretion and maintain all confidentiality.
Experience in making complex travel arrangements and preparing itineraries.
Skill in maintaining confidentiality of information, records, and correspondence with judgement and discretion.
Ability to multi-task with demanding timeframes.
Intermediate to advanced knowledge of common organization-specific computer applications.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
Strong analytical/problem-solving skills.
Small to mid-level project management skills.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Advanced service orientation.
Ability to use a high level of discretion and maintain all confidentiality.
Experience in making complex travel arrangements and preparing itineraries.
Skill in maintaining confidentiality of information, records, and correspondence with judgement and discretion.
Ability to multi-task with demanding timeframes.
Intermediate to advanced knowledge of common organization-specific computer applications.
Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
Strong analytical/problem-solving skills.
Preferred Qualifications
Advising and counseling skills.
Advanced knowledge of the organization's processes, protocols and procedures.
Demonstrated working knowledge of University policies and procedures.
Advanced knowledge of the organization's processes, protocols and procedures.
Demonstrated working knowledge of University policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview