Position Details
View All Details Back To Current Job Opportunities Position Closed
BEES Administrative Assistant
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 29338475 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
The BEES Administrative Unit provides business services for a large and complex operation encompassing extensive teaching, research, and outreach components for the Botanic Gardens, Earth & Planetary Sciences, and Environmental Sciences in the College of Natural and Agricultural Sciences (CNAS). In addition, BEES supports the UCR employees and campus purchases of the USDA Salinity Laboratory and provides conference management support for all units within CNAS. The BEES Administrative Assistant will manage access to buildings, labs, and offices, update room assignments, and oversee room reservation calendars; will perform general administrative duties; will create and maintain departmental forms and data repositories using Microsoft Office and Google applications; will provide basic technical support for Audio/Video equipment; will oversee shipping & receiving, mail distribution, and maintain email lists; will manage departmental website content and social media accounts; and will provide oversight of building safety. Candidates invited for an interview will be required to pass a range of pre-employment assessments including MS Office suite, alphanumeric data entry, and customer service concepts. The budgeted hiring range for this position is $54,475.92-$57,044.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Position is primarily in-person on-campus, with the possibility of working remotely one day per week.
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.
Position is primarily in-person on-campus, with the possibility of working remotely one day per week.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| High School diploma or GED | Required |
| Associate degree in a related field and/or equivalent work experience. | Preferred |
Licenses
| License | Requirement |
|---|---|
| Valid Drivers License | Required |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 5 years of experience in an administrative office or an equivalent combination of education and experience. | Required |
| Minimum of 5 years demonstrated computer proficiency in Microsoft Office and Google applications. | Required |
| Previous work experience in an institution of higher education. | Preferred |
| Demonstrated experience managing web content and social media. | Required |
| Demostrated experience providing basic support for Audio/Video equipment. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Public Driving Record | Required |
| Overtime | Required |
Minimum Requirements
Demonstrated skill in accurate record keeping with strict attention to detail.
Demonstrated ability to work independently with minimal direction, as well as cooperatively in a team situation.
Demonstrated interpersonal skills to effectively communicate and interact professionally with faculty, students, researchers, colleagues, donors, visitors, and members of the general public.
Demonstrated time management and strong organizational skills, with the ability to prioritize a heavy workload within conflicting, established deadlines.
Ability to stand, stoop, and lift up to 25 lbs; ability to walk frequently; less than 50% of the job is sedentary in front of a computer.
Demonstrated ability to work independently with minimal direction, as well as cooperatively in a team situation.
Demonstrated interpersonal skills to effectively communicate and interact professionally with faculty, students, researchers, colleagues, donors, visitors, and members of the general public.
Demonstrated time management and strong organizational skills, with the ability to prioritize a heavy workload within conflicting, established deadlines.
Ability to stand, stoop, and lift up to 25 lbs; ability to walk frequently; less than 50% of the job is sedentary in front of a computer.
Preferred Qualifications
Demonstrated knowledge of UC and UCR policies and procedures.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview