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Executive Analyst & Assistant to the Assistant Vice Chancellor, Alumni Engagement

Job Number Full/Part Time Schedule Salary
30536808 Full Time 8AM - 5PM $59,000 - $103,400

Position Information

The Executive Analyst & Assistant to the Assistant Vice Chancellor, Alumni Engagement (EA) provides administrative, financial, and programmatic support to the Assistant Vice Chancellor (AVC) and the Assistant Executive Director (AED) in the Office of Alumni Engagement. Duties include supporting the AVC with calendaring, briefings and meetings. Provides administrative and financial support including board meeting coordination and preparation, taking minutes, and assisting with day-to-day office operations. Accounting duties include paying invoices, obtaining purchase orders, processing recharges, tracking expenses, reconciling ledgers, resolving Accounts Payable and Accounts Receivable discrepancies, fiscal year end closing, maintaining an organized accounting/filing system and communicating policy to staff. Serves as a resource to visitors, volunteers and alumni and provides programmatic support to the staff as needed. Works some evenings and weekends. Assists with university-wide events such as the Alumni Awards of Distinction, Homecoming, Highlander Day of Service, and Commencement. *Campus presence required with hybrid accommodations.*

The full salary range for the Executive Analyst & Assistant to the Assistant Vice Chancellor, Alumni Engagement is $59,000 - $103,400 annually. The expected pay scale for this position is up to $70,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.


Education Requirements

Degree Requirement
Bachelor's degree in related area and/or equivalent experience/training. Required


Experience Requirement
4 - 7 years of related experience. Required

Special Conditions

Special Condition Requirement
Valid Drivers License Required

Minimum Requirements

Strong skills to communicate effectively with all levels of staff, faculty, alumni/donors, students and external constituencies, both verbally and in writing.
Strong service orientation.
Ability to use high-level discretion and maintain a high level of confidentiality.
Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
Familiarity with the organization's processes, protocols and procedures.
Ability to multi-task with demanding timeframes.
Solid analytical/problem-solving skills.
Intermediate proficiency in MS Suite (Outlook, Word, Excel). Prior experience with database applications.
Experience working in a fast-paced, educational and/or nonprofit environment
Knowledge of UCR financial systems (Concur, Oracle Financials)
Knowledge of UC and UCR administrative policies and procedures, particularly financial and purchasing and ability to make informed recommendations. Experience with processing routine financial accounting transactions with an online financial system.
Knowledge of and experience with Raiser's Edge constituent database

Preferred Qualifications

Advising and counseling skills.

Knowledge of federal regulations such as FERPA.

Thorough knowledge of common organization-specific and other computer application programs.

Experience providing support to high-level alumni volunteers.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

  • UC Riverside is the top university in the United States for social mobility. - U.S. News 2020

  • UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.

  • Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019

  • Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings

  • UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

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University of California, Riverside
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Riverside, CA 92521
Tel: (951) 827-1012

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Department Information

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1160 University Ave.
Riverside, CA 92521

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