Position Details
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Administrative Coordinator
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 31709851 | Full Time | 8AM - 5PM | $63,559 - $101,602 |
Position Information
UC Riverside's Transportation and Parking Services is recruiting for a new Administrative Coordinator. Under the direction of the Transportation Services Director, the Administrative Coordinator provides critical support to the director and staff of Transportation Services. Oversees and facilitates the completion of a wide variety of complex and priority special projects that arise across the division with a focus on providing excellent customer service, using knowledge of campus operations, and employing relevant campus policies and procedures. Maintain a professional, organized, open, and positive work environment reflective of the division’s priorities and management style. Maintain the highest level of tact, confidence, and discretion while working under the pressure of changing priorities, unanticipated urgent demands, and multiple tasks and projects with competing deadlines. Independently collect, analyze, and use information as necessary to respond to confidential, urgent, and/or politically sensitive issues. Interacts with officials, representatives, and individuals from the campus, other University of California campuses, the city, the county, and a variety of off-campus organizations and interests.
Please Note: UC Riverside career employees who have passed their probationary period will receive priority consideration for this position. If a qualified pool of candidates from the campus is not identified, qualified candidates from the UC system, or external candidates may be considered at the discretion of the hiring department.
The full salary range for the Administrative Coordinator is $30.44 - $48.66 per hour. However, the expected pay scale for this position is up to $36.18 per hour. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Please Note: UC Riverside career employees who have passed their probationary period will receive priority consideration for this position. If a qualified pool of candidates from the campus is not identified, qualified candidates from the UC system, or external candidates may be considered at the discretion of the hiring department.
The full salary range for the Administrative Coordinator is $30.44 - $48.66 per hour. However, the expected pay scale for this position is up to $36.18 per hour. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 2 - 4 years of related experience. | Required |
| Experience prioritizing assignments to complete work in a timely manner under the pressure of deadlines and interruptions. | Required |
| Experience in scheduling and coordinating with workgroups across multiple departments and/or organizations. | Required |
| Administrative support experience, including strong organizational skills and ability to exercise independent judgment, and the ability to discern when action of a higher level is required. | Required |
| Experience in an administrative and customer service role at a higher education institution. | Preferred |
| Experience in working with transportation, parking and/or fleet management software. | Preferred |
| Experience and/or knowledge of UC systems, policies, procedures and regulations. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Hired candidate must successfully pass a background check. | Required |
Minimum Requirements
Knowledge of customer service principles and skill working in a successful customer service oriented environment resulting the in ability to assume the customer's perspective.
Demonstrated skill in maintaining proprietary and confidential information; ability to utilize discretion, diplomacy and tact.
Demonstrated skills in administrative functions such as maintaining complex calendars, organizing meetings, events and conferences, drafting various forms of correspondence, preparing reports and presentation materials, and answering phones in a professional manner.
Skill in developing and maintaining effective, professional working relationships with customers, students, staff, vendors and visitors.
Organizational skills to work effectively and independently in a strong service environment with frequently changing priorities and tight deadlines, with the ability to respond to multiple issues and directives from multiple sources.
Demonstrated effective communication skills, including active listening to minimize miscommunications; the ability to interact with tact and diplomacy with a wide range of division personnel, campus customers, vendors and contractors, local government employees and officials, and other prominent members of the local community.
Demonstrated skill in maintaining proprietary and confidential information; ability to utilize discretion, diplomacy and tact.
Demonstrated skills in administrative functions such as maintaining complex calendars, organizing meetings, events and conferences, drafting various forms of correspondence, preparing reports and presentation materials, and answering phones in a professional manner.
Skill in developing and maintaining effective, professional working relationships with customers, students, staff, vendors and visitors.
Organizational skills to work effectively and independently in a strong service environment with frequently changing priorities and tight deadlines, with the ability to respond to multiple issues and directives from multiple sources.
Demonstrated effective communication skills, including active listening to minimize miscommunications; the ability to interact with tact and diplomacy with a wide range of division personnel, campus customers, vendors and contractors, local government employees and officials, and other prominent members of the local community.
Preferred Qualifications
Familiarity with UC/UCR policies and procedures.
Knowledge of UCR accounting processes and financial systems
Knowledge of UCR accounting processes and financial systems
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview