Position Details
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Accounting Assistant III - Supplier Maintenance
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 31857614 | Full Time | 8AM - 5PM | $56,982 - $81,683 |
Position Information
Under the general supervision of the Accounts Payable Supervisor, the Accounting Assistant III is responsible for the maintenance of the University of California Riverside vendor database using PeopleSoft and custom web-based applications. The Assistant III will maintain the accuracy of the database by adding new vendors, correcting/updating existing vendor information, and inactivating vendors. Using a good understanding of Internal Revenue Service (IRS) tax classifications will certify vendor information through the collection and review of IRS tax forms. Provides administrative support to the Accounts Payable unit including review and distribution of incoming/returned mail, returned/refund checks, the processing of deposits, and Corporate Travel Card Program applications. Extracts and prepares vendor and voucher queries for various uses. Due to the intensity of fiscal closing, vacation time is restricted during the month of June.
The full salary range for the position is $27.29 - $39.12 per hour. However, the expected pay scale for this position is $27.29 - $28.58 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
The full salary range for the position is $27.29 - $39.12 per hour. However, the expected pay scale for this position is $27.29 - $28.58 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Degree, or progress towards, in Accounting or related field. | Preferred |
Experience
| Experience | Requirement |
|---|---|
| Minimum of 5 years of related experience; or an equivalent combination of education and/or experience. | Required |
| Experience within a customer service oriented environment responding to and meeting/exceeding the needs of the customer while adhering to policy/procedures. | Required |
| Knowledge of supplier/vendor relations, processes and methodologies.Experience working with databases and customer service portals. | Required |
| Experience participating, developing, and/or implementing process improvements. | Preferred |
| Demonstrated experience with Oracle Cloud Financials Procure to Pay | Preferred |
| Demonstrated experience with UCR Cash Collection, reporting and Reconciliation System (CCRRS). | Preferred |
| Experience operating effectively in a deadline-sensitive and customer-service oriented environment | Preferred |
| Experience with on-line financial systems. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Overtime | Required |
Minimum Requirements
Intermediate skills using Microsoft Suite applications to include Outlook, Excel, Word, Access.
Ability to work effectively as part of a team and maintain effective working relationships in a diverse environment.
Proven ability to search/query data.
Proven ability to research discrepancies.
Skill in making appropriate task related decisions following established policies and past practices.
Ability to conducting general internet searches.
Skill in communicating effectively and professionally, orally and in writing, using tact and diplomacy.
Ability to interpret and apply policies governing areas of responsibility.
Ability to critically think, triage/diagnose and troubleshoot problems in a timely fashion
Ability to manage and prioritize workflow on a daily basis to accomplish tasks and projects
Experience reviewing tax forms and making determinations based on Federal and State regulations
Ability to work effectively as part of a team and maintain effective working relationships in a diverse environment.
Proven ability to search/query data.
Proven ability to research discrepancies.
Skill in making appropriate task related decisions following established policies and past practices.
Ability to conducting general internet searches.
Skill in communicating effectively and professionally, orally and in writing, using tact and diplomacy.
Ability to interpret and apply policies governing areas of responsibility.
Ability to critically think, triage/diagnose and troubleshoot problems in a timely fashion
Ability to manage and prioritize workflow on a daily basis to accomplish tasks and projects
Experience reviewing tax forms and making determinations based on Federal and State regulations
Preferred Qualifications
Knowledge of UCR's Chart of Accounts
Knowledge of University policies and procedures governing areas of responsibilities, purchasing, and disbursements.
Knowledge or experience in an accounts payable environment.
Knowledge or experience in reconciling ledgers.
Knowledge of University policies and procedures governing areas of responsibilities, purchasing, and disbursements.
Knowledge or experience in an accounts payable environment.
Knowledge or experience in reconciling ledgers.
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview