Position Details
View All Details Back To Current Job Opportunities Position Closed
Facilities Management Specialist
| Job Number | Full/Part Time | Schedule | Salary |
|---|---|---|---|
| 22498225 | Full Time | 8AM - 5PM | $58,400 - $75,600 |
Position Information
This position will be working full time hours in a one-year contract appointment. At the conclusion of the one year, the appointment will be terminated automatically unless, prior to the termination date, the appointment is renewed and the appointment is extended.
The Incumbent will work closely with the Facilities Manager to perform reconfigurations, remodels, moves, and tenant improvements. Plan and schedule work orders, furniture installations and employee and/or equipment moves. Prepares Request for Proposals (RFP) / Request for Quote (RFQ), request of Service or Goods and monitors product procurement cycle to ensure timely product delivery in accordance to schedule. Conduct job walks with vendors and contractors. Coordinate facility furnishings with space allocations. Assist with the coordination of staff new hire projects. Collaborate on space planning, Calculate program furniture needs Works with customers, identifying needs and resolving customer issues. Conduct safety walks to identify needs for repairs or renovations. Manages work orders through the entire process and taking accountability for customer satisfaction. Manage numerous less complex design projects from inception to construction completion. Maintains a current understanding of industry practices, standards and customer needs. Perform other responsibilities and duties as assigned. Carries out day-to-day office functions; ensures that all records and files are maintained. Processes quotes, proposals, invoices and requests updates from management. Act as liaison with procurement department to execute service contracts and agreements, and purchases. Contacts department vendors to schedule and follow up on all service requests. Assist in developing infrastructure in the areas of assets management, inventory, access control, and emergency preparedness for the school of medicine campus locations and leased space. This position may travel up to 25% of the time. Please note that the budgeted hiring range is between $51,350.00 - $60,000.00.
The Incumbent will work closely with the Facilities Manager to perform reconfigurations, remodels, moves, and tenant improvements. Plan and schedule work orders, furniture installations and employee and/or equipment moves. Prepares Request for Proposals (RFP) / Request for Quote (RFQ), request of Service or Goods and monitors product procurement cycle to ensure timely product delivery in accordance to schedule. Conduct job walks with vendors and contractors. Coordinate facility furnishings with space allocations. Assist with the coordination of staff new hire projects. Collaborate on space planning, Calculate program furniture needs Works with customers, identifying needs and resolving customer issues. Conduct safety walks to identify needs for repairs or renovations. Manages work orders through the entire process and taking accountability for customer satisfaction. Manage numerous less complex design projects from inception to construction completion. Maintains a current understanding of industry practices, standards and customer needs. Perform other responsibilities and duties as assigned. Carries out day-to-day office functions; ensures that all records and files are maintained. Processes quotes, proposals, invoices and requests updates from management. Act as liaison with procurement department to execute service contracts and agreements, and purchases. Contacts department vendors to schedule and follow up on all service requests. Assist in developing infrastructure in the areas of assets management, inventory, access control, and emergency preparedness for the school of medicine campus locations and leased space. This position may travel up to 25% of the time. Please note that the budgeted hiring range is between $51,350.00 - $60,000.00.
Education
Education Requirements
| Degree | Requirement |
|---|---|
| Bachelor's degree in related area and/or equivalent experience/training. | Required |
Experience
| Experience | Requirement |
|---|---|
| 0 - 1 years of related experience. | Required |
| Previous experience in facilities management. | Preferred |
Special Conditions
| Special Condition | Requirement |
|---|---|
| Occasional travel for university related business meetings, conferences and/or professional development. | Required |
| May need to work early mornings or late nights depending on the needs of the project | Required |
| Must possess or obtain a Valid CA Driver License in accordance with the California Department of Motor Vehicles. | Required |
Minimum Requirements
Knowledge of the use of standard organization computer applications, Word, Excel and other common desktop applications.
Demonstrated effective listening, interpersonal communication and problem-solving skills to resolve inquiries, address concerns or problems and ensure cooperative and productive working relationships.
Demonstrated ability to work independently and as part of a team.
Knowledge of facility maintenance practices and procedures along with safety and emergency preparedness.
Effective written and verbal communication skills.
Demonstrated effective listening, interpersonal communication and problem-solving skills to resolve inquiries, address concerns or problems and ensure cooperative and productive working relationships.
Demonstrated ability to work independently and as part of a team.
Knowledge of facility maintenance practices and procedures along with safety and emergency preparedness.
Effective written and verbal communication skills.
Preferred Qualifications
Ability to Independently conduct space management, facilities/furnishings planning studies; read, understand, and interpret building codes, architectural drawings, and construction plans; principles and procedures of facilities/furnishings planning which includes program planning and space management; space utilization, allocation guidelines,
Ability to effectively coordinate facility furnishings with space allocations.
Ability to develop and maintain positive customer relationships.
Ability to prioritize work, keep records organized accordingly and meet critical deadlines while working in a fast paced environment.. Must be an independent thinker, detail-oriented, highly organized and creative.
Knowledge of Facility Management.
Knowledge of AutoCAD or similar CAD software, Adobe Acrobat Pro DC ,
Ability to effectively coordinate facility furnishings with space allocations.
Ability to develop and maintain positive customer relationships.
Ability to prioritize work, keep records organized accordingly and meet critical deadlines while working in a fast paced environment.. Must be an independent thinker, detail-oriented, highly organized and creative.
Knowledge of Facility Management.
Knowledge of AutoCAD or similar CAD software, Adobe Acrobat Pro DC ,
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview